A short introduction to Research Data Management

Welcome from the GESIS team! A short introduction to Research Data Management Dr. Anja Perry PhD Onboarding | Faculty of Management, Economics and Social Sciences, University of Cologne | 08 October 2025 1 What is GESIS? One of the world’s leading infrastructure institutions for the social sciences. We support researchers with expertise and infrastructure services at all levels of their research projects Phase 1 Planning studies and collecting data Phase 2 Finding and assessing data Phase 3 Processing and analysing data Phase 4 Archiving and sharing PhD Onboarding Workshop 2 (Beyazçiçek, 2023) PhD Onboarding Workshop 3 (Kononow, 2023) PhD Onboarding Workshop 4 Research Data Management •Healthcare for your data! •All strategies, processes and measures to ensure: •Data quality •Interpretability •Re-use of data •Often also ethical and legal aspects •Very central: The data management plan! •RDM from the start •Defines responsibilities in the project •Roadmap for the project (Alonso, 2021) PhD Onboarding Workshop 5 Along the data life cycle research study planning data collection & cleaning data analysis data archiving & sharing PhD Onboarding Workshop 6 Research research documentation Document osearch for re-usable data and materials oadded value of new data research ethics First ethical review oprotect all (groups of) persons involved oensure research integrity study planning data collection & cleaning data analysis data archiving & sharing PhD Onboarding Workshop 7 Study planning research research ethics documentation study planning Consider ethical aspects and obtain, e.g., ethics vote Document opopulation and sample drawing omeasurement instrument and pre-tests legal issues Consider legal issues odata protection regulations ocopyrights and rights of usage (in the project and beyond) data sharing Identify suitable repositories for new data data collection & cleaning data analysis data archiving & sharing PhD Onboarding Workshop 8 Data collection and cleaning research research ethics documentation study planning legal issues data sharing data collection & cleaning Obtain informed consent and implement consent management organization Receive data collected, store and preserve raw data Convention for storing, naming, versioning and backing up of data and related materials Document data, data collection, and the field period omethodological report ocodebook and measurement instrument data analysis data archiving & sharing PhD Onboarding Workshop 9 Data sharing at GESIS Archiving BASIC Free of charge Data stored and accessible for at least 25 years Basic entry check DOI Archiving PLUS One time storage fee Long-term preservation and access Extensive entry checks Enhanced documentation DOI Archiving PREMIUM Price on request Long-term preservation and access Services for data handling, incl. substantive checks and corrections DOI Training and consulting in Research Data Managament PhD Onboarding Workshop 16 Thank you! Contact Dr. Anja Perry [email protected] @datendealerin.bsky.social Creative Commons Attribution 4.0 International License Unless otherwise stated, the content of these slides is subject to a Creative Commons Attribution 4.0 International License. The logos contained herein may be distributed as part of this presentation, provided they are not used as trademarks. References and images References •University of Cologne. The Rector. (2022). Guidelines of the University of Cologne on Good Research Practice. (25 January 2022). Available at: https://portal.uni-koeln.de/sites/uni/images/Forschung/ethik/Guidelines_Good_Research_Practice_UoC.pdf. [2025/09/09]. Images •Alonso, M. (2021). No title. https://www.pexels.com/de-de/foto/person-frau-jung-suche-7623574/. (Pexel License) •Beyazçiçek, S. (2023). 16. I thought I was an open book. Available at: https://forms.app/en/blog/survey-memes •Kononow, P. (2023). Table Name Does Matter. Available at: https://dataedo.com/cartoon/table-name-does-matter. (CC BY-ND 3.0). PhD Onboarding Workshop 18