D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period

D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 1 D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period January 2025 Evdokia Bairampa (3OC) Data driven implementation of hybrid nature-based solutions for preventing and managing diffuse pollution from urban water runoff Ref. Ares(2025)6326970 - 04/08/2025 D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 2 D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period Work Package WP6 Deliverable lead Three o’clock Author(s) Evdokia Bairampa (3OC) Contributors: VCS, AQUALIA and all partners Contact [email protected]u Grant Agreement number 101060638 Start date of the project / Duration 1 September 2022 / 42 months Type of deliverable (R, DEM, DEC, other) R Dissemination level (PU, SEN) PU Project website www.d4runoff.eu R=Document, report; DEM=Demonstrator, pilot, prototype; DEC=website, patent fillings, videos, etc.; OTHER=other PU=Public, SEN=Sensitive, limited under the conditions of the GA Document history Version Date Detailed updates 0.1 17.01.2025 3OC has sent the deliverable for internal review 0.2 23.01.2025 3OC has sent the deliverable for review to all partners 1.0 29.01.2025 3OC received additional input and contributions from the partners 1.1 30.01.2025 30C sent the deliverable for submission to INCOTEC 2.0 28.05.2025 3OC updated the deliverable; chapter 5 adding 5.2 section ‘’Replication sites: dissemination plans” and sent to AQUALIA for review D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 3 ACKNOWLEDGEMENTS This project has received funding from the European Union’s Horizon Europe research and innovation programme under grant agreement No 101060638. COPYRIGHT STATEMENT The work described in this document has been conducted within the D4RUNOFF project. This document reflects only the D4RUNOFF Consortium views, and the European Union is not responsible for any use that may be made of the information it contains. This document and its content are the property of the D4RUNOFF Consortium. All rights relevant to this document are determined by the applicable laws. Access to this document does not grant any right or license on the document or its contents. This document or its contents are not to be used or treated in any manner inconsistent with the rights or interests of the D4RUNOFF Consortium or the Partners detriment and are not to be disclosed externally without prior written consent from the D4RUNOFF Partners. Each D4RUNOFF Partner may use this document in conformity with the D4RUNOFF Consortium Grant Agreement provisions. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 4 Executive Summary The deliverable (D6.8) provides an overview of all Communication and Dissemination activities carried out between 1 February 2024 and 1 January 2025. These activities aimed to achieve two main objectives: first, to maximise engagement with various stakeholders and enhance the project's impact at local, national, and European levels; and second, to continuously raise awareness about the project's outcomes, as well as critical topics like water management, urban runoff pollution, and the benefits of nature-based solutions (NBS), particularly among local citizens. All tasks involved the full consortium to ensure collective engagement and ownership. This second Dissemination and Communication Activities Report builds on the foundation of activities conducted since the project’s inception. It serves as the second update, following the first report released at Month 18, and aligns with the project's reporting period. The report offers a comprehensive account of dissemination activities undertaken during Months 19-29 of the D4RUNOFF project. It includes a detailed presentation of all actions, tools, and materials used for communication, along with future dissemination plans and actions in the replication sites. These plans feature upcoming events, joint activities in collaboration with sister initiatives, publications, the board game concept, and additional insights to further the project’s objectives. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 5 Table of Contents 1 INTRODUCTION ............................................................................................................... 8 1.1 Purpose of the document ......................................................................................... 8 1.2 Scope of the document ............................................................................................. 8 2 Dissemination and communication activities .............................................................. 9 2.1 A summary ............................................................................................................... 9 2.2 Key messages ........................................................................................................ 10 2.3 Visual identity ......................................................................................................... 13 2.4 KPIs tracking – where do we stand? ...................................................................... 14 2.5 Communication activities ........................................................................................ 15 2.5.1 Website ............................................................................................................... 15 2.5.1.1 Website analytics and KPIs ........................................................................ 18 2.5.2 Social media ....................................................................................................... 18 2.5.2.1 Social media analytics ................................................................................ 21 2.5.3 Communication materials ................................................................................... 26 2.5.4 Media mentions .................................................................................................. 29 2.5.5 Education ............................................................................................................ 31 2.5.5.1 D4RUNOFF game dissemination and further actions ................................ 33 2.6 Dissemination activities .......................................................................................... 34 2.6.1 Stakeholder engagement in the pilot areas ........................................................ 34 2.6.1.1 Further actions in the pilot areas ................................................................ 37 2.6.2 Upcoming Open Days ........................................................................................ 37 2.6.2.1 Open Day in Pontedera (spring 2025) ........................................................ 38 2.6.2.2 Open Day in Odense (November 2025) ..................................................... 38 2.6.2.3 KPI monitoring ............................................................................................ 38 2.6.3 Co-design workshop for the AI-assisted platform ............................................... 39 2.6.4 Gamification challenge ....................................................................................... 39 2.6.5 Events and publications ...................................................................................... 41 2.6.6 Policy recommendations .................................................................................... 52 2.6.6.1 Further actions ............................................................................................ 54 3 Clustering activities ...................................................................................................... 55 3.1 Major achievements and activities in M19-M29 ...................................................... 56 3.1.1 Clustering activities performed by the partners .................................................. 56 UCPH ........................................................................................................................... 56 D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 6 INL ............................................................................................................................... 56 ITG ............................................................................................................................... 56 GEUS ........................................................................................................................... 57 AQUALIA ..................................................................................................................... 57 3OC ............................................................................................................................. 58 3.1.2 Future actions – M29 onwards ........................................................................... 61 4 Summary - Impact achieved between M19 – M29 ...................................................... 63 5 Next steps ...................................................................................................................... 64 5.1 Focus on the stakeholder engagement activities ................................................... 64 5.2 Replication sites: dissemination plans .................................................................... 66 5.2.1 Framework for replication assessment and engagement activities .................... 66 5.3 The roadmap for dissemination and communication activities until the end of the project 67 6 Conclusions ................................................................................................................... 69 List of Tables Table 1 KERs, linked to identified target groups and proposed dissemination and communication ways ................................................................................................................ 9 Table 2 Key messages related with the relevant target groups (M29 onwards) ..................... 11 Table 3 KPIs table -progress made (M29) ............................................................................. 14 Table 4 Social media metrics (M19-M29) ............................................................................... 19 Table 5 Media mentions in different portals ........................................................................... 29 Table 6 Submitted and under preparation articles for publications ........................................ 51 Table 7 Future clustering activities ......................................................................................... 62 Table 8 Foreseen dissemination and communication actions until the end of project ........... 67 List of Figures Figure 1 Special reports published on the results page ......................................................... 16 Figure 2 Event page updated ................................................................................................. 17 Figure 3 The most viewed and downloaded results of the project until M29 ......................... 18 Figure 4 General social media posts on water-related updates ............................................. 20 Figure 5 LinkedIn analytics – reactions and impressions ....................................................... 21 Figure 6 The most engaging posts on LinkedIn during April-June and August-October 2024 ............................................................................................................................................... 23 Figure 7 LinkedIn analytics and insights on followers ............................................................ 24 Figure 8 The most engaging posts on X ................................................................................ 25 Figure 9 Poster developed for D4RUNOFF dissemination at WAITRO poster exhibition ...... 27 Figure 10 Joint flyer produced by D4RUNOFF and WATERUN under the support of the Horizon Results Booster ......................................................................................................... 28 Figure 11 Promotional materials for the joint webinar co-produced by D4RUNOFF, WATERUN, and the HRB ....................................................................................................... 28 D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 7 Figure 12 Screenshots from the board game ......................................................................... 32 Figure 13 First draft of the DRUNOFF game: objectives, rules, impact, design .................... 33 Figure 14 Stakeholder meeting in Santander ......................................................................... 35 Figure 15 Engagement activities at the EU Researchers’ Night in Santander ....................... 36 Figure 16 Gamification challenge organised by the University of Cantabria .......................... 40 Figure 17 Student visits at Las Llamas Park .......................................................................... 43 Figure 18 CONAMA poster exhibition .................................................................................... 44 Figure 19 Presentation of the project at XXXVII AEAS conference ....................................... 45 Figure 20 ITG stand at Transfiere .......................................................................................... 46 Figure 21 Presentation of the project at ICUD conference ..................................................... 47 Figure 22 Presentation of the project at Future Trends Forum .............................................. 47 Figure 23 D4RUNOFF poster at WAITRO Summit 2024 ....................................................... 50 Figure 24 WIN-WATER webinar – D4RUNOFF and pilot area dissemination ....................... 58 Figure 25 Joint webinar: analytics and target groups report .................................................. 59 Figure 26 Joint webinar: Promotional blog post ..................................................................... 60 Figure 27 Joint Webinar: Promotional posts on social media ................................................ 60 Figure 28 D4RUNOFF featured on PROMISCES website ..................................................... 61 D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 8 1 INTRODUCTION 1.1 Purpose of the document This second intermediate report (D6.8) outlines the progress of Work Package 6 (WP6), led by Three o’clock (3OC), consolidating all activities defined in Deliverables D6.1 and D6.3. It covers the second period of the project, from February 2024 to early 2025, highlighting the achievements, impact of implemented actions, and plans up to the end of the project (M42). During M18–M29, the project entered a critical phase, focusing on finalizing the research components, developing technological innovations, and presenting these advancements to stakeholders and citizens. This report details the actions implemented, the methods used to engage various target audiences, and their outcomes. It also provides insights into upcoming plans, aligned with the third and final dissemination phase of the project. To achieve its objectives, D4RUNOFF employed a range of communication tools and strategies, both online and offline. These included the project website, social media platforms, blog posts, short reports, initial policy briefs, and active participation by partners in workshops and conferences. Additionally, collaboration with sister initiatives was a key aspect of these efforts. All activities are continuously evaluated using predefined KPIs to assess their effectiveness and impact and identify potential areas for improvement. 1.2 Scope of the document This document covers the following topics: • Define the methods, tools, and strategies to disseminate the project’s outcomes. • Present all activities conducted during the second project period. • Analyse the impact of these activities and identify areas for potential improvement. • Provide a timeline for communication and dissemination activities leading up to the project's conclusion. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 9 2 Dissemination and communication activities 2.1 A summary The dissemination and communication strategy of D4RUNOFF is designed to: • Engage with the project’s target audiences, including technical operators, policymakers, academia, the scientific community, and civil society, while addressing their specific needs. • Communicate the project’s objectives and the innovative technological solutions to be tested in the three case study areas: Odense, Santander, and Pontedera. • Establish brand guidelines and create a distinctive, widely recognized visual identity. • Raise awareness of critical environmental issues such as urban runoff, water pollution, climate change, and flooding, highlighting their health and well-being implications for local communities. The table below serves as a reminder of the projects’ Key Exploitation Results (KERs) in relation to the interested target groups and the proposed means of dissemination and communication. Table 1 KERs, linked to identified target groups and proposed dissemination and communication ways Project KERs Target groups Means of diss/comms Suspect and non-target screening methods (UCHP, GEUS) • Technical operators (water utilities/management companies) • Universities, research centres, laboratories • Policymakers Website, blog posts/ short reports, social media, local stakeholder meetings, events, publications, Norman Network partnership, EuroGeoSurvey Group Cost-effective online sensors (INL) • Technical operators (water utilities companies) Website, blog posts/ short reports,1 video, social media, conferences, scientific publications, Water Quality Group D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 16 About Page: Minor updates were made to the About page, primarily aligning the names of the project partners and the logos of sister projects for better consistency and presentation. Results page: In June 2024, a new Results page was launched to centralise and showcase all project deliverables and short reports. Public deliverables are directly linked to the Zenodo platform, where they are uploaded and managed. The University of Cantabria oversees Zenodo management; however, 3OC has access to ensure seamless coordination. Once deliverables are approved, they are promptly uploaded to Zenodo and published on the D4RUNOFF Results page. In addition to deliverables, the Results page hosts concise, user-friendly short reports summarizing key findings. By Month 29, 3OC and the University of Cantabria had collaborated to produce and publish two reports: D4RUNOFF Results: Spotlight Series – Urban Drainage Solutions; Library and Parametric Design Methodology D4RUNOFF Results: Spotlight Series – Multi-Criteria Decision Making Analysis (MCDA) for Selection and Location of Hybrid Solutions Figure 1 Special reports published on the results page This page also features the first policy brief drafted by D4RUNOFF, WATERUN, and STOPUP with support from the Horizon Results Booster. D4RUNOFF aims to produce a total of four short, engaging reports to communicate Work Package (WP) results to stakeholders. These reports will be accompanied by dissemination campaigns on the project’s social media channels to maximise reach and engagement. The next two reports will highlight the final results of WP1 and WP2. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 17 Additionally, based on partner agreements, 3OC may explore the creation of additional reports or alternative dissemination methods to present future project outcomes in innovative and impactful ways. News and Events page The "News & Events" page has been structured into two sub-pages to enhance navigation and usability. A minor update was made to the "News" sub-page, which now includes the exact date each news item was published for improved clarity and transparency. On the second “Events” sub-page, the next Open Day in Pontedera, scheduled for spring 2025, is now featured. Additional details, including the initial registration call, will be made available once ACQUA formally joins the consortium and begins organising the event and engaging with local stakeholders. Looking ahead, this page will announce the final Open Day in Odense, which is planned for November 2025, and serves as a platform to promote other project-related webinars and events, ensuring stakeholders stay informed about upcoming opportunities for engagement. Resources: In this page, 3OC included the partners’ publications and other dissemination materials, such as case studies factsheets, posters used at conferences, infographics and the joint materials (flyer) produced by WATERUN and STOPUP. Contact page: Minor updates were made to this page, including updating the name and contact information of the coordinator and adding the name and contact details of the Communication and Dissemination Leader. Figure 2 Event page updated D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 18 2.5.1.1 Website analytics and KPIs According to the initial KPIs, the website should receive +500 visitors per month and have +150 downloads. During the last project period, KPIs have greatly improved. In particular, the website gathered 6,400 viewers from March 2024 until middle January 2024. In terms of downloads, according to zenodo platform analytics, the project’s deliverables were downloaded nearly 400 times with the most viewed deliverable being D3.2 the ‘’Multi-Criteria Decision-Making Analysis for selection and location of hybrid solutions gathering 209 views and 105 downloads. 2.5.2 Social media The progress made in social media engagement is significant and is clearly reflected in the engagement rate and the number of followers. Currently, there are 478 followers on LinkedIn and 120 on X. During the 2nd reporting period, the project gained 220 new followers on LinkedIn and 36 on X which is translated to almost 70% increase and on average 30 new followers per month. Figure 3 The most viewed and downloaded results of the project until M29 D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 19 Below is a table which presents major analytics taken from LinkedIn and X. Table 4 Social media metrics (M19-M29) Metrics LinkedIn X No of new followers 220 36 Impressions 38,935 6,045 Reactions 1,346 806 Reposts 21 129 Engagement rate 14,8% Not provided D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 20 Different types of content and topics are published on social media, such as: • Short reports (D4RUNOFF, EU and International) • Project’s results • Moments from various local, national, European and International events • Special campaigns to acknowledge international days • Facts on NBS, water pollution, microplastics and EU regulations • Sister initiatives and projects’ news, events and reports Figure 4 General social media posts on water-related updates D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 21 2.5.2.1 Social media analytics 2.5.2.1.1 LinkedIn analytics Figure 5 LinkedIn analytics – reactions and impressions Both graphs illustrate a significant level of activity on LinkedIn, with several notable peaks that align with events and project activities. The first peak occurred between April and June 2024, driven by a combination of initiatives. These included partners’ blog posts and insightful articles highlighting the project’s objectives and innovations, which were featured in prominent online media and magazines, such as the Innovation News Network and CORDIS. During this period, there were also student visits to pilot areas, active participation in European conferences, and engagement with diverse target audiences. The second notable period spans August to October 2024, during which D4RUNOFF hosted impactful sessions and shared its first major results. Key activities included online campaigns linked to global events such as #WorldCitiesDay, #WorldWaterWeek, and #WorldWaterMonitoringDay. During this time, the project also promoted a joint webinar co-organised with WATERUN and STOPUP in collaboration with the Horizon Results Booster. The extensive dissemination efforts resulted in over 140 registrations. Following the webinar, 3OC shared its outcomes on LinkedIn, including a joint flyer and the initial policy brief. In parallel, two short reports summarising the initial outcomes of WP3 were published and widely disseminated. Several events also contributed to the heightened activity, such as: • The Researchers’ Night in Santander • The webinar titled "Applications of Sponge City Concepts in Europe" • A poster exhibition organised by Network Nature in Brussels D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 22 These events were highly impactful, as they enabled partners to engage and present the project to diverse audiences, including NBS experts, local and national authorities, representatives of sister projects, citizens, and children. Below are screenshots capturing these peak moments. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 23 Figure 6 The most engaging posts on LinkedIn during April-June and August-October 2024 Analytics confirm that our followers are primarily from the key geographic areas targeted by our project, with additional reach extending beyond these regions. The second screenshot below illustrates follower fluctuations, showing that the project gained higher number of followers in May and September 2024. This increase directly correlates with the dissemination efforts and the project's impact on diverse audiences through various channels and activities during those periods. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 24 Figure 7 LinkedIn analytics and insights on followers 2.5.2.1.2 X analytics X has experienced growth over the past few months, gaining more followers and establishing a more consistent presence on the platform. The total number of posts currently stands at 226 and total number of followers 120 – meaning growth over 40% from the first project period. While X does not offer as many detailed insights as LinkedIn, it is still possible to highlight the most successful posts from the past year. Below are three screenshots showcasing posts with the highest impressions and engagement levels compared to others. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 25 Figure 8 The most engaging posts on X The first two screenshots highlight two significant events: one national and one European. The D4RUNOFF pilot area, Las Llamas Park, was showcased at the CONAMA 2024 event, one of Spain's largest environmental gatherings, attracting a broad range of national stakeholders. Additionally, during the European Researchers’ Night, the University of Cantabria represented D4RUNOFF by creating an innovative board game tailored to Santander. The game aimed to educate schoolchildren, students, and citizens about the importance of nature-based solutions. Further details about the board game are provided in section 2.5.5. The third notable post focused on promoting the joint webinar organised by three sister projects to commemorate World Water Monitoring Day. The promotion campaign lasted almost a month and it gathered 3,274 impressions and 522 engagements while it has been widely shared by partners and other EU-funded projects and networks such as NICE_NBS, Life Reseau, LIFE T4C, Network Nature EU, REWAISE EU Project. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 32 Figure 12 Screenshots from the board game Building on player feedback and suggestions gathered during the EU Researchers’ Night, 3OC reviewed and enhanced the initial concept to create the D4RUNOFF game. This engagement activity has been disseminated on the social media channels of the project receiving high engagement. This preliminary version will be shared with the University of Cantabria for further feedback and refinement. The key objective of the game is to protect the 5 areas of the city (Residential, Commercial, Industrial, Roads, Parks & Forest) by using NBS cards to counteract problems like pollutants and flooding. Each player represents a city manager responsible for protecting their city's 5 areas. Based on the first version of the game, the rules are the following: • Winning the Game: The first player to install all NBS in the 5 areas of their city without any problems wins. • Types of Problems: Problems can include pollutants or flooding. • Area-Specific Application: Both problems and NBS apply only to specific areas. • Cancellation of NBS: If an area has two problems, any NBS installed there is canceled and must be returned to the pile. If an NBS is installed in an area already containing one problem, it becomes neutralised until a maintenance card is used. If another problem is added to the same area before a maintenance card is used, the NBS is canceled and must be returned to the pile. • Maintenance Cards: Maintenance cards can remove only one problem from an area. • Problem Limit: A maximum of two problems can exist in any one area. The following illustrations explain the game concept/ learning objectives and the initial design. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 33 Figure 13 First draft of the DRUNOFF game: objectives, rules, impact, design 2.5.5.1 D4RUNOFF game dissemination and further actions As part of our outreach efforts, D4RUNOFF plans to distribute the educational game to at least 3 schools in each pilot region. The game will also be shared with consortium partners involved in sister projects, particularly those focusing on education, such as NBS EduWorld. Further dissemination opportunities include leveraging platforms like Horizon Magazine and Network Nature, as well as presenting the game at local, national, and European events that focus on D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 34 science and innovation. Additionally, collaboration with sister initiatives like WATERUN and STOP UP will enhance engagement and reach. A digital version of the card game will be accessible on the project's website in the results section. Visitors will be able to download selected sections of the game, with full access provided upon request. To enhance inclusivity, the instructions and materials may be translated into Spanish, Italian, and Danish, depending on audience needs. The game will first be tested during the Open Day in Pontedera. In collaboration with local partners, a short interactive session will allow parents and children to play the game and provide feedback. The finalised version will be officially presented during the third Open Day in Odense, where young participants can learn about water pollution and explore various NBS through gameplay. 2.6 Dissemination activities 2.6.1 Stakeholder engagement in the pilot areas Objectives: Engage with local stakeholders to inform, share knowledge and best practices, and involve them in the project’s case studies’ implementation Target groups: All target groups Impacted achieved: Advanced public awareness and stakeholder engagement in sustainable urban water management through educational activities, pilot initiatives, and innovative tools such as gamification and interactive board games, showcasing the benefits of Nature-Based Solutions (NBS). The primary objectives of the stakeholder engagement activities in the pilot areas—Santander, Odense, and Pontedera—are to foster meaningful interaction and - communication with local audiences, ensuring the project's impact is maximised at the community level. These activities aim to achieve several key goals: • Enhance local awareness: Inform local stakeholders about the ongoing developments in the case studies, particularly the technical aspects of urban runoff management and the implementation of nature-based solutions (NBS). • Promote understanding: Increase public and stakeholder awareness of the environmental and societal impacts of urban runoff, including pollution and flooding, and the role of innovative solutions in mitigating these challenges. • Encourage collaboration: Build a strong sense of engagement among diverse local stakeholders, including municipalities, water management authorities, community organisations, and residents, fostering collaboration and co-creation of solutions. • Showcase results: Disseminate the project's results and outputs to ensure stakeholders are informed of the benefits and successes achieved in the pilot areas. This includes sharing lessons learned, best practices, and transferable methodologies that could be adopted in other regions. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 35 By actively engaging local audiences, these activities aim to bridge the gap between research, practice, and community needs, ultimately ensuring that the outcomes of the project contribute to more sustainable urban runoff management practices and inspire similar initiatives across Europe. Santander The University of Cantabria and AQUALIA have already established strong connections with water companies, civil society organisations, and the municipality to assess NBS' impact on environmental challenges, in addition to work performed in the D4RUNOFF project. Various meetings and engagement activities have taken place in Santander to disseminate the results of WP3 and the overall progress of D4RUNOFF. • On the 22 September 2024, Aqualia and the University of Cantabria met with representatives from the Santander City Council to further engage them as key stakeholders in the D4RUNOFF project, particularly in the Santander Case Study focusing on the urban drainage system. D4RUNOFF partners regularly hold meetings with the main stakeholders in each case study to provide updates on the progress of work packages and the publication of key results. The attached photo shows a session where Santander City Council representatives, Aqualia, and UC discussed the main findings from WP3 and outlined the next steps for WP5. Figure 14 Stakeholder meeting in Santander D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 36 • On the 27 September, the University of Cantabria organised the European Researchers’ Night in Santander. The board game, developed by the University of Cantabria (UCA) and which focuses on the city of Santander was presented at the event. UCA partners also actively participated. They engaged with families, explaining how NBS can address urban runoff issues, such as flooding and diffuse pollution. These solutions not only aid in climate change adaptation but also enhance resilience and contribute to achieving the SDGs. In parallel, Jorge Rodriguez conducted a small experiment to demonstrate the benefits of permeable pavements, showcasing how they help conserve water and restore the natural water cycle. Participation in the event was shared on the project’s social media accounts, receiving high engagement and interaction. Additionally, a blog post was published for World Cities Day, highlighting the educational value of the board game, its role in the project, and its impact on building a more sustainable and inclusive city. Figure 15 Engagement activities at the EU Researchers’ Night in Santander • The University of Cantabria organised four site visits to Las Llamas Park, aimed at informing visitors of all age groups about the park’s features and the improvements made to the urban drainage system using nature-based solutions. Odense VCS, the leader of the Odense case study, has a proven track record of collaborating with the municipality, local communities, and researchers on nature-based solution projects. They will leverage this experience and their established relationships to further engage stakeholders in the D4RUNOFF project. Engagement activities in the case study area will begin once WP5 commences, with one of the planned events being an open day, scheduled to take place after M25. Additionally, on 12 March 2024, the Danish Water Association and Danish Municipalities hosted a significant conference focused on combined sewer overflow (CSO) and stormwater outlet permissions. The event gathered 150 professionals, including representatives from municipalities, water companies, the Danish Environmental Protection Agency (EPA), and the Danish Ministry of Environment. Uffe Gangelhof from VCS, a key member of the organising D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 37 team, presented an introduction to the D4RUNOFF project and conducted a guided tour of the Case Study Area. Pontedera The extended amendment process has impacted the stakeholder and engagement activities in Pontedera, leading to a temporary pause. However, following close collaboration and communication with the respective partners, a detailed dissemination plan will be implemented. This plan aims to effectively connect with local stakeholders and citizens, provide information about the upcoming Open Day, and promote the related citizen engagement activities. 2.6.1.1 Further actions in the pilot areas • Webinar for World Water Day: In collaboration with WATERUN and STOPUP, a webinar session will be held on World Water Day, focusing on the work carried out in the pilot areas. The project team, in consultation with the case study leaders, will select a pilot to present its results and share insights during this global event. NBS • NICE Workshop: A valuable dissemination and stakeholder engagement opportunity is the online workshop organised by NBS NICE, titled “Shape the Future of NBS in Danish Water Management.” Scheduled for early February 2025, this workshop will provide a platform to discuss Nature-Based Solutions and their role in enhancing water management in Denmark. • NBS Video and Blog Post: A video developed by INL will showcase the implementation of Nature-Based Solutions in Pontedera, Santander and Odense, providing a visual narrative of the project's achievements. This will be complemented by a detailed blog post to reach broader audiences and increase engagement. • Comprehensive Article for Innovation News Network: VCS, in collaboration with relevant project partners, will develop an in-depth article for Innovation News Network. This piece will focus on the work conducted in the case studies, emphasizing the project’s innovative approaches and outcomes, further solidifying its impact in the field. Further details will be shared in the D6.9.’’Intermediate progress report on the actions carried out in the case studies’’. 2.6.2 Upcoming Open Days Objectives: Disseminating the project’s research and key results in the remaining two case study regions, Odense and Pontedera, and engaging with stakeholders and citizens Target groups: All target groups Potential impact: Direct engagement and interaction with different target groups, the establishment of connections with local stakeholders and initiatives, and raising awareness about the project and the environmental challenges it addresses among citizens and younger generations. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 38 2 Open Days are scheduled for spring and autumn 2025. While preparations with the local partners have not yet started, some initial ideas were discussed during the General Assembly in Copenhagen and in subsequent calls with partners. 2.6.2.1 Open Day in Pontedera (spring 2025) The second Open Day is tentatively planned for April 2025 in Pontedera. To build momentum, a consistent social media campaign in Italian will launch in mid-February, accompanied by a dedicated event page containing essential information. Invitation letters will be sent to local stakeholders in Pontedera and surrounding regions, as well as to partners from sister projects interested in presenting their results and disseminating their outcomes. As part of the event, attendees will have the opportunity to test the AI-assisted platform, in coordination with ITG. Citizen sessions will also take place, where 3OC will test its educational game and gather feedback from participants. In addition, UCA, KLINK, and ITG may develop questionnaires and other interactive tools to collect recommendations for the social module of the AI platform. 2.6.2.2 Open Day in Odense (November 2025) The final Open Day is planned for November 2025 in Odense. By this time, the results from WP5 will be available, and 3OC plans to present these findings in an innovative and engaging manner, such as with a digital totem to showcase the case studies. Results from all work packages will also be shared through presentations and printed or digital materials. The video by INL will be presented and the event will feature panel discussions and expert presentations, with distinguished speakers from academia and industry in Denmark and abroad. Invitations will be extended to representatives from local and national water bodies, authorities, and, if possible, European organisations involved in the water section, urban planning, environment etc. Parallel activities will be organised to engage citizens, including a session where children can play the final version of the card game. Guided tours of the pilot area for citizens and stakeholders are also being considered. It is important to note that these plans are still in the preliminary stage and may evolve based on project needs and partner input. 2.6.2.3 KPI monitoring The primary engagement goals include: • At least 50 citizens participating in the LEGO Serious Play sessions or other workshop session. • At least 50 participants joining the gamification challenge. • 3 Open Days in total • +100 participants and +3 EU projects involved D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 39 3OC and its partners will work closely to meet these targets. 2.6.3 Co-design workshop for the AI-assisted platform This task was successfully completed within the first 18 months of the project, with 3OC and ITG collaborating effectively to gather feedback from 35 stakeholders through a co-design workshop for the development of the AI-assisted platform. To further enhance the project's impact, 3OC and ITG have initiated preliminary discussions on the possibility of re-engaging these stakeholders by inviting them to join the online Stakeholder Forum. At this forum, the final results of the project will be shared. Reconnecting with these participants offers an excellent opportunity to demonstrate the platform's development and highlight how their valuable opinions and recommendations have been thoroughly appreciated and thoughtfully integrated into the process. 2.6.4 Gamification challenge Objectives of the pilot phase of the gamification challenge: Reach out and engage with students and receive feedback Target groups: Students Impact achieved: Raised awareness and enhance understanding of sustainable drainage systems and Nature-Based Solutions (NBS) The gamification challenge will be launched at the last Open Day event to get direct feedback from citizens on the social module of the AI-assisted platform. Potentially a soft launch or test could be possible during the Open Day in Pontedera depending on the development stage and the available functionalities of the social module. The University of Cantabria has started the initial test with 8 students from the Erasmus Mundus Joint Master Programme MBUILD from different countries. The gamification challenge aimed to raise awareness and enhance understanding of sustainable drainage systems and NatureBased Solutions (NBS). The challenge is specifically designed for students, providing them with a hands-on learning experience where they simulate the role of consultants in a sustainable drainage engineering company. Participants were tasked with designing a treatment train using NBS to tackle urban runoff issues, such as localised flooding and water pollution, which are exacerbated by increasing rainfall patterns. The challenge is structured around two teams, each focusing on a specific aspect of urban runoff management. One team addresses issues related to runoff control, while the other focuses on pollutant management. Participants engage in sequential tasks with increasing complexity, such as determining surface permeability, classifying pollutants, and designing effective treatment trains. Each team is guided by instructors who provide support and ensure D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 40 the smooth progression of the activity. After completing their independent challenges, the teams come together in a collaborative discussion phase to share their findings and work jointly to solve a final, integrative problem. The testing phase highlighted the educational value of the activity, as participants demonstrated significant knowledge acquisition and problem-solving skills. However, it also revealed areas for improvement, such as the need for clearer instructions, predefined solutions to guide participants through complex tasks, and optimized time allocation for the collaborative discussion phase. Additionally, the activity proved to be an engaging way to connect students with the principles of NBS while fostering teamwork and critical thinking. Future iterations will incorporate these recommendations to further enhance the activity's effectiveness and participant experience. This activity has been disseminated in the social media platforms of the project. Some pictures from this engaging activity can be found below Figure 16 Gamification challenge organised by the University of Cantabria D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 41 2.6.5 Events and publications Objectives: Disseminate the project’s outcomes, exchange knowledge with other EUfunded projects and experts/stakeholders about D4RUNOFF objectives, research, new technologies and solutions implemented. Target group: All target groups Impact achieved: D4RUNOFF was presented at 19 events, 3 poster exhibitions and 5 pilot visits (Odense and Santander) from students and stakeholders. In addition to these efforts, important citizen engagement activities took place in Santander during the EU Researchers’ Night aiming to educate younger generations and general public. In the past 18 months, D4RUNOFF partners have participated in and presented specific projects results in 8 local and national events, 13 European and international conferences and 5 clustering events. This section will focus on the local, national and European/International events while the clustering activities and events will be added in the respective section. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 48 participants, including experts in nature-based solutions (NBS), associations, NGOs, and representatives from civil society. The exhibition provided a unique opportunity for 3OC to engage with NBS experts and foster connections with other sister projects. Through discussions and networking, the team successfully promoted the D4RUNOFF project and invited participants to join the D4RUNOFF Stakeholder Forum, strengthening the project's network and collaboration opportunities. This event underscored the importance of crosssectoral engagement in advancing the adoption and implementation of nature-based solutions in urban and environmental contexts. 28th International Conference on Raman Spectroscopy – INL INL delivered an oral presentation titled “Ultra-sensitive Detection of Terbutryn via Indirect Surface-enhanced Raman Scattering” at the 28th International Conference on Raman Spectroscopy (ICORS 2024). Held in Rome, Italy, from 28 July to 2 August 2024, this prestigious event featured 8 plenary sessions, over 50 keynotes, 120 invited talks, 370 contributed talks across 8 parallel sessions, and 220 poster presentations. The presentation highlighted advancements in ultra-sensitive detection methods, specifically showcasing two sensors developed in WP2 of the D4RUNOFF project that are based on Raman spectroscopy. This innovative work emphasised the application of cutting-edge Raman-based technologies in environmental monitoring. ICORS 2024 provided an invaluable platform for networking within the Raman spectroscopy research community. By engaging with leading scientists and experts, INL strengthened the visibility of the project and fostered collaborations to further enhance its impact in the field. XI International Congress on Analytical Nanoscience and Nanotechnology (NyNA 2024) - INL At the XI International Congress on Analytical Nanoscience and Nanotechnology (NyNA 2024) in Santiago de Compostela, Spain, INL delivered a thought-provoking oral presentation. The congress, held from September 3 to 6, 2024, brought together around 100–150 participants specialising in nanoscience and nanotechnology applications in analytical chemistry. INL’s presentation, titled “Covalent Organic Frameworks as Efficient Adsorbents for the Detection of Emerging Contaminants in Run-off Waters,” unveiled groundbreaking research on the use of covalent organic frameworks (COFs). These advanced nanomaterials demonstrate exceptional potential for absording emerging contaminants, such as triazines and 6PPD-Q, in run-off waters, providing a promising tool for environmental monitoring and pollution control. The congress facilitated dynamic exchanges of ideas, allowing researchers to explore the intersection of cutting-edge nanotechnology and analytical methods. INL’s contribution showcased how innovative materials like COFs are paving the way for more sustainable approaches to environmental challenges. Busting Myths – Annual Network Nature Event – 3OC At the Network Nature annual meeting held in Brussels, 3OC presented the Santander case study as part of the poster exhibition. This poster was a collaborative effort between UCA, AQUALIA and SEO/Bird Life. The hybrid event attracted over 400 participants, including experts in nature-based solutions (NBS), associations, NGOs, and members of civil society. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 49 The poster focused on the D4RUNOFF project, highlighting the innovative NBS and solutions planned for implementation in Las Llamas Park, Santander. The event provided an excellent platform for showcasing the project’s vision and fostering discussions with other projects and experts. Several attendees and representatives from EU-funded projects expressed their interest by subscribing to the D4RUNOFF Stakeholder Forum, expanding the network of engaged collaborators. Statens Serum Institut (SSI) event – GEUS GEUS delivered an invited talk titled “Antibiotic Resistance in Urban Stormwater - Prevalence and ddPCR as a New Quantification Tool” to specialists from Statens Serum Institut (SSI), including the EU Reference Laboratory for Antibiotic Resistance Monitoring. The session, attended by 12 in-person specialists and additional online viewers, focused on advanced techniques for monitoring antibiotic resistance in urban environments. The presentation highlighted the use of ddPCR as an innovative quantification tool, showcasing its potential for improving accuracy in antibiotic resistance detection. This briefing also facilitated valuable discussions on monitoring methodologies and their implications for public health. Notably, the EU Reference Laboratory for Antibiotic Resistance Monitoring has joined the exploitation board in the EU proposal EMBRACEC, demonstrating a commitment to furthering collaborative efforts in this critical area of research and application. WAITRO Summit 2024 – ITG Under the theme “From Innovation to Impact – Strategies for Sustainable Solutions,” Laura Núñez Naveira and Dr. Juan Luis Sobreira Seoane represented the project at the poster exhibition during the WAITRO conference. The poster was a collaborative effort between 3OC and ITG and it highlighted the project’s key innovations, focusing on its cutting-edge technologies and services of the project. The event provided an opportunity to engage with Asian end users and stakeholders, exploring potential interest in adopting the project’s solutions. This interaction fostered valuable connections, expanding the project’s reach and impact within international markets while aligning with the conference’s focus on sustainable strategies. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 50 Figure 23 D4RUNOFF poster at WAITRO Summit 2024 3rd Nordic Symposium on Multidimension Chromatology – UCPH On November 13, 2024, the 3rd Nordic Symposium on Multidimensional Chromatography took place, with the University of Copenhagen (UCPH) hosting the event. The D4RUNOFF project was highlighted as part of UCPH's ongoing research initiatives, both formally during the symposium and informally in discussions with participants. These conversations centered around multidimensional chromatography—a key focus in the project's WP1 method development—and explored ways to enhance the application of these techniques for chemical analysis. The symposium provided a platform to disseminate findings related to D4RUNOFF, particularly in terms of methodological advancements, and to foster potential collaborations leveraging the expertise developed within the project framework. Webinar organised by the Bankinter Foundation of Innovation - AQUALIA AQUALIA participated in the “Innovation in the Sustainable Use of Water” webinar, organized by the Bankinter Foundation of Innovation. The webinar, which was attended by 220 participants live and has received 200 views on YouTube, focused on emerging technologies shaping the future of water management. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 51 As part of the presentation, the D4RUNOFF project was introduced, highlighting its innovative approaches to sustainable water use and addressing urban runoff challenges. The webinar engaged civil society in discussions about the role of technological advancements in enhancing water conservation and management practices. Expected participation to the following events: • INL Open Day • IMCS 2025 • MICROTAS 2025 • Ptim 2025 • NORDIWA 2025 • Bilateral meeting between GEUS and the CIP Foundation • Academy of Technical Sciences – Soil and Groundwater. Winter conference, March 5, 2025, Vejle (Denmark) • 12th International Symposium on Managed Aquifer Recharge In addition to the scientific presentations and poster exhibitions, partners have committed to publish the project’s results in at least 5 scientific journals. Below this is a table with the papers that have already been submitted and those in the pipeline. Table 6 Submitted and under preparation articles for publications Topic Journal name Authors Status Urban runoff Environmental Thomas Karlsson, Jan To be submitted pollutants across Science & Christensen (UCPH), Europe using LCTechnology Anders Johnsen (GEUS) HRMS target, + more contributors suspect, and nontarget screening analysis Autonomous Sensors and Samuel Silva, Antonio To be submitted monitoring system Actuators B Rubino, Marilia B. (March 2025) for quantification of Santos, Alvaro heavy metal ions in Geraldes, Raquel water Queiros Covalent organic Microchimica Acta Carlos Gonçalves, To be submitted frameworks as Monica Quarato, (March 2025) efficient Miguel Chaves de adsorbents for the Sousa, Joana Araújo, detection of Aitor Álvarez, emerging Laura Rodriguezcontaminants in Lorenzo, Laura M. run-off waters D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 52 Salonen and Begoña Espiña Plataforma basada IDiAGUA PTEA Jesús Fernández Águila, To be submitted en IA para la Sara Novoa Rodríguez, elaboración de Lucía Garabato planes de gestión Gándara, Juan Luis de escorrentía Sobreira Seoane, Paolo urbana: Una Santinello, Jorge iniciativa del Rodríguez Hernández, proyecto Federcia Guerrini D4RUNOFF Antibiotic Applied and Anders R. Johnsen, To be submitted resistance in urban Environmental Thomas M. M. Karlsson, stormwater in cities Microbiology Cecilie I. C. Hansen across Europe (potentially more D4RUNOFF authors) D4RUNOFF GEUS reports Anders R. Johnsen To be published Inventory of Cecilie I. C. Hansen when D1.3 is pollutants in urban Thomas M. M. Karlsson approved storm water – Jan H. Christensen Ulla documentation E. Bollmann report Automated ACS Omega Ensieh Iranmehr, Submitted Background Noise Monica Quarato, Marco Removal from Martins, Begoña Espiña Substrate Materials and Laura Rodriguezin Raman Spectra Lorenzo Using Dynamic Time Warping Plasmonic J. Mater Chem A Tolga Zorlu, Jesús Submitted Hedgehog-Shaped Giráldez-Martínez, Aitor Covalent Organic Alvarez, Tania Prieto, Framework Lucas V. Besteiro, Nanocomposites Miguel A. Correafor SERSDuarte, Begoña Espiña, Based Ultra Laura Rodriguezdetection of Water Lorenzo Laura M. Contaminants Salonen 2.6.6 Policy recommendations Objectives: Impactful policy recommendations will be developed in collaboration with other EU-funded projects, combining research findings and data to better shape future policies. By integrating insights from multiple initiatives, these recommendations will comprehensively address environmental, social, and economic challenges, ensuring greater effectiveness and resilience. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 53 Results: By now 1 initial policy brief delivered by D4RUNOFF (under review from the PO, and 1 joint policy brief Target groups: Policy makers (local, national, EU level) Expected impact: Provide a comprehensive perspective on the current challenges in the water sector and offer solutions tested at the local level, which could inform further policy interventions at the national and EU levels, aligning with the SDGs and other international agreements. D6.8 ‘’Initial policy brief to address diffuse from runoff in urban areas’’ has been successfully submitted by VCS and is under review by the EC. Additionally, one of the key outcomes of the joint collaboration with WATERUN and STOP UP and the joint webinar which took place at the end of September, was a first joint policy recommendations document This joint policy brief provides a holistic framework for addressing urban runoff challenges, combining cutting-edge technology, collaborative solutions, and sustainable infrastructure. These recommendations aim to support policymakers, urban planners, and stakeholders in achieving resilient and pollution-free urban water systems across Europe. Some of the key recommendations are the following: • Promote Sustainable Urban Drainage Systems (SuDS) and Nature-Based Solutions (NBS): Invest in green infrastructure, like wetlands and permeable pavements, to manage runoff and enhance urban resilience. • Adopt Risk-Based Decision Support Systems (DSS): Use DSS tools for informed decision-making on stormwater reuse, pollution control, and infrastructure upgrades. • Foster Multi-Stakeholder Collaboration: Encourage partnerships among municipalities, researchers, and industry to scale innovative solutions. • Strengthen Monitoring and Regulation of CECs: Implement advanced digital monitoring technologies and align regulatory frameworks to address micro-level pollutants Even though it is in an initial stage, by aligning these recommendations with EU regulatory priorities and the implemented European Directives, the policy brief can serve as a catalyst for advancing sustainable urban water management and achieving the EU’s broader environmental and climate goals. The policy brief can be found on the D4RUNOFF website under the results page, as well as on the website of WATERUN and STOPUP. Additionally, this document has been actively disseminated on social media by the 3 sister projects, partners, other relevant organisations and sister initiatives. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 54 2.6.6.1 Further actions • The final policy brief (D6.11) will be delivered by 3OC by M41 and will include the final recommendations and conclusions from all partners. • As agreed between D4RUNOFF, WATERUN and STOPUP, a 2nd joint policy brief will be drafted by the end of the project, potentially including input from other water-related projects. This document will give a significant value to the EU regulators as the recommendations will come from different partners, research resources and case study results creating a document with high scientific and practical value. • Participation at the Science Policy Event (3OC) on 27 February in Brussels organised by Network Nature+, ICLEI and IEEP. The event is titled “Nature-based solutions for urban-regional water resilience: What to do with too much water?” and it is meant to serve as a space for discussions on how to bridge high-level policy goals with actionable steps for sustainable urban and regional transformation by promoting nature-based solutions to solve water quality and flooding challenges. • Participation in the bi-annual online gathering of Network Nature Task Force 2 (3OC) on 5 February, where the project will be officially presented along with its major results, which could potentially contribute to advancing knowledge on NBS. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 55 3 Clustering activities Objectives: Exchange knowledge with other EU-funded projects and experts on D4RUNOFF objectives, technologies and solutions and enhancement of competitiveness of the EU water sector and foster the EU's position and role in the global water scene Target groups: All target groups Results: Long-lasting meaningful collaborations with different EU-funded projects and coordination of various dissemination and communication activities (online campaigns, webinar, joint policy brief, knowledge exchange). D4RUNOFF received invite to contribute to two clusters Impact achieved: Dialogue, knowledge sharing and exchange on research findings, stakeholder engagement and participation in events, collaboration joint campaigns to raise awareness of the key objectives and key innovations of the projects. Since M19, project partners have significantly expanded efforts to disseminate D4RUNOFF outcomes across diverse networks, clusters, and sister projects. These efforts include formal requests to join prominent clusters like ICT4WATER and ZEROPOLLUTION4WATER, organising joint dissemination and communication activities, and fostering connections with new projects. Collaboration has progressed into a more mature and intensive phase, marked by: • Establishing new partnerships: Identifying additional projects and initiatives for liaison, cooperation, and collaboration. • Defining knowledge exchange areas: Agreeing on specific scientific and policy domains for knowledge sharing. • Developing a preliminary activity timeline: Proposing a schedule for upcoming collaborative actions. • Planning joint campaigns: Discussing shared awareness campaigns and dissemination initiatives. The main objective of Task 6.5 is to establish a robust foundation for collaboration and deliver activities that promote meaningful dialogue and exchange among D4RUNOFF and related EU projects and initiatives. This fosters the development and testing of innovative technological solutions, facilitates the sharing of knowledge and lessons learned, and maximises impact and replication opportunities. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 56 3.1 Major achievements and activities in M19-M29 3.1.1 Clustering activities performed by the partners UCPH The University of Copenhagen (UCPH) is an active participant in the Partnership for the Assessment of Risks from Chemicals (PARC), an EU-wide initiative focused on advancing environmental monitoring and chemical risk assessment. This collaboration, which brings together stakeholders from across Europe, aims to strengthen research, improve monitoring practices, and support evidence-based policymaking in chemical safety. As part of this ongoing effort, UCPH contributed to the PARC Annual Meeting held on October 8–9, 2024. This event provided a platform for partners to share updates, discuss progress, and outline future strategies to address critical challenges in chemical risk assessment. INL On 17 June 2024, INL attended the event “Bridging Policy and Practice through Case Studies for Water Resilience” in Brussels. Organised by the Zeropollution4Water cluster with support from Water Europe and the Research Executive Agency (REA), the event was held at BluePoint Brussels and brought together key stakeholders to explore innovative solutions for water resilience. INL’s participation allowed a better understanding on how the D4RUNOFF project could contribute to the cluster to address water pollution and fostering sustainable water management. The discussions provided valuable insights into aligning policy with practical applications to enhance water resilience across Europe. ITG As a follow-up to the event, and based on the recommendation of the project officer, D4RUNOFF will apply to join the ICT4WATER cluster. Membership in the cluster will further strengthen the project’s collaborative efforts and expand its impact within the EU water innovation community. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 57 Following close collaboration with WATER4ALL partners, ITG has leveraged an important clustering opportunity for D4RUNOFF. ITG has actively participated in various meetings and workshops organized by the cluster and has officially submitted a request on behalf of D4RUNOFF to join the ICT4WATER cluster. Based on the latest updates, the approval process is expected to be finalised soon. Once membership is confirmed, 3OC will implement a comprehensive communication strategy, including updates on the D4RUNOFF website and social media platforms. In addition, dedicated calls will be organized at a later stage to explore further engagement opportunities, enhance dissemination efforts, and identify synergies within the cluster to maximize project impact. GEUS The clustering activities under D4RUNOFF were spearheaded by GEUS in Denmark, emphasising collaboration with external projects and stakeholders. On 2 September, 2024, GEUS initiated outreach to Jens Aamand, the coordinator of the ERA-NET EU project MARSURE (Hybrid Managed Aquifer Recharge as an Adaptation Tool to Ensure a Resilient and Healthy Groundwater Resource). This collaboration was grounded in findings from D4RUNOFF deliverables 1.3 and 1.4, which identified priority pollutants in urban stormwater, including compounds such as 6PPD-quinone, 2-hydroxybenzotriazole, and benzothiazole-2sulfonic acid. These compounds were subsequently selected for managed aquifer recharge experiments within MARSURE, showcasing how D4RUNOFF's research informed critical experiments aimed at improving groundwater resilience. In addition to project-level collaborations, GEUS also provided significant policy contributions. On 9 January, 2025, GEUS submitted priority pollutant data from D4RUNOFF deliverables 1.3 and 1.4 to the Danish Environmental Protection Agency (DEPA). This input directly influenced DEPA’s preliminary list of compounds to be prioritised within the Danish Groundwater Monitoring Program, highlighting the project’s role in shaping national environmental strategies. AQUALIA On 17 October 2024, D4RUNOFF participated in the WIN Water (partner of REWAISE project) webinar titled “Applications of Sponge City Concepts in Europe”. Represented by Nicolas Morales, the presentation focused on “Las Llamas Basin – Santander Case Study: Preventing and Managing Pollution from Urban Water Runoff”. The webinar provided a general overview of the D4RUNOFF project, highlighting its main objectives and activities, with particular attention to the Santander demonstration site and the Nature-Based Solutions (NBS) implemented there. The event was attended by 25 participants, including representatives of sister projects, water professionals, and members of civil society. The presentation successfully raised awareness of the project’s goals and achievements, fostering meaningful connections with professionals, particularly from Scandinavian countries, who are working on similar projects and innovations to address urban water runoff challenges. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 64 5 Next steps 5.1 Focus on the stakeholder engagement activities In the final stage of the project (M30 onwards), the project will complete its research and the scientific and innovation findings will be progressively disseminated to the respective target groups and beyond. A series of actions will be implemented to maximise the societal, technological and scientific impact with crucial stakeholder and citizens engagement activities. Academia and research community Objective(s): Gain new and open knowledge contributing to the advancement and enrichment of the environmental research at the EU and global levels Expected impact: Availability of new knowledge aimed at the scientific community for further uptake and use in their research Key actions • Open access scientific publications in peer-reviewed journals will be published by the partners to share research results with the community • Participation to major local, national and European/international events to disseminate the project’s key innovations, engage and receive feedback from the community (see section 2.6.4 External events and publication) • Registration to the Stakeholder Gathering Forum to receive the results of the project and will be invited to join all the events and activities but also invitation for the project’s events (physical and online) • Informative articles and complied reports which will present the project’s major outcomes will be published on different EU portals and online magazines • 2 deliverables will be transformed to simple and user-friendly reports • 2 open days in Pontedera and Odense where professors and PhD students will be invited to learn about the project’s final outcomes and/ or present their work with D4RUNOFF or another water-related project Policymakers Objective(s): Provide policymakers with reliable data, field research evidence and available innovative tools to enhance their understanding of environmental challenges and needs, foster dialogue, and support the revision and development of water and urban regulations and policies. Expected impact: Up-to-date policy recommendations made by D4RUNOFF based on the research findings and implementation in the pilot areas by public authorities, national/EU water regulatory bodies Key actions • Policy briefs (produced by D4RUNOFF and/or jointly with other projects) will enhance data validation, as the policy recommendations will result from diverse geographical areas and research pathways. Collectively, these efforts will strengthen the work of the EU and national bodies and amplify their expected impact. • Open days in the pilot areas will invite local and potentially national policymakers to learn D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 65 more about the research and solutions developed in the project • Short reports and factsheets/infographics can be translated in the languages of the pilot areas (Spanish, Italian and Danish if requested) to enhance the communication, the engagement and dissemination of the project’s results • Local and national networking opportunities and events can be organised to build stable and consistent relationships • Joint clustering activities such as webinars and online seminars which will provide them with more consistent reflections and policy insights. Technical operators (water management companies, NbS professionals, water utilities) Objective(s): Disseminate the technological solutions and innovations of the project which will be tested in the 3 case study areas; Odense, Santander and Pontedera Expected impact: Enhance the operation of water facilities and understanding of stormwater runoff pollution Key actions • Short and comprehensive reports or factsheets which will disseminate the key innovations of the project e.g. a factsheet dedicated to the AI-assisted platform (the operations / risk mapping module) including the key developments and benefits for this • Online events where these experts will be invited to join (such as the WATER4ALL consultative event) and learn about the projects’ innovations • Open Days in the pilot areas where they could possibly test the AI-platform and its functionalities • The Stakeholder gathering forum can provide regularly project updates • Targeted online magazines to publish scientific and technical articles Civil society and citizens Objective(s): Raise awareness on sensitive environmental topics such as urban runoffs, water pollution, climate change, floodings which have health implications for the life and well-being of the inhabitants. Expected impact: Citizen awareness and understanding, leading to acceptance of policies and solutions, and change in behaviour Key actions • A card game will help children understand the impact of daily actions on water pollution and discover new urban solutions to cope with water runoff events • Open days during which the project will engage and educate citizens, students and younger generations by presenting the results using engaging digital ways • Potential organisation of Climate Fresks • Demo of the gamification module (social engagement) during the Open Day to collect feedback from citizens • An engaging video which will show in fun way the sensors implementation to the pilot areas • User-friendly online materials (infographics, short videos) which will inform, educate citizens on water pollution and communicate the project’s outcomes in a simpler format. D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 66 5.2 Replication sites: dissemination plans In alignment with Deliverable D5.2 “Initial Preparatory Report on the Assessment of Replicability” (submitted in M30), the D4RUNOFF consortium has identified five potential replication sites: Algeciras, Ostrava, Gdańsk, El Cairo, and Pisa Sud. To support the successful replication of D4RUNOFF tools and methodologies, a dedicated dissemination and communication strategy has been developed to ensure structured engagement, visibility, and uptake across these sites. 5.2.1 Framework for replication assessment and engagement activities The replicability assessment is structured into three key phases: Phase 1 – Preliminary Evaluation Checklist • A first-level screening is conducted to assess, • Communication with Local Utilities, • Existence of ongoing dialogue or readiness to engage. • Stakeholder Engagement Identification and interest of key stakeholders. • Data Availability: Basic technical, environmental, and contextual data necessary for tool application. • Phase 2 – Detailed Theoretical Assessment and Self-Assessment Upon meeting the preliminary criteria, each site undergoes a comprehensive evaluation through self-assessment forms shared with local stakeholders. This includes data validation and technical feasibility review and alignment with D4RUNOFF methodologies and nature-based solution potential. Phase 3 – Replicability Ranking Sites that meet or exceed minimum threshold criteria are ranked based on replicability potential. This prioritisation informs subsequent engagement efforts, focusing first on sites with the most promising conditions and available information. To maximise visibility, stakeholder engagement, and the successful uptake of D4RUNOFF solutions in the identified replication sites (Algeciras, Ostrava, Gdańsk, El Cairo, and Pisa Sud), the project will implement a targeted set of dissemination and communication actions. These activities aim to inform, involve, and empower local actors throughout the replication process. Stakeholder Engagement and Information Sharing As a first step, key contact persons will be identified and mobilised in each replication site (coordinated by AQUALIA and ACQUE). These focal points will receive relevant public D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 67 deliverables and concise technical briefs via email, providing an overview of the D4RUNOFF concept, tools, and potential benefits. To complement these materials, customised one-on-one online meetings will be organised with local authorities, utilities, and other stakeholders. These sessions will serve to introduce the D4RUNOFF framework in greater detail and explore sitespecific opportunities for replication. Visibility and External Communication Once the interest and feasibility of replication are confirmed, a formal press release will be issued to announce the launch of the replication phase. Visibility will also be reinforced through dedicated updates on the D4RUNOFF website and social media channels. To further raise awareness, replication partners will be invited to participate in the project’s final Open Day in Odense. Depending on availability, they may attend in person or online, with the opportunity to deliver a short presentation and share their perspective on the replication process. Educational and Participatory Tools To support knowledge transfer and capacity-building, each replication site will receive a copy of “Water Alert” cards game in English and invitation to the Serious Game. Where available, the game will also be shared in translated versions (Spanish, Italian, Portuguese and potentially Danish) to facilitate local engagement. Partners will be encouraged to test the game within their organisations or with local stakeholders. In addition, they may be invited to join the online version of the D4RUNOFF AI-Platform, providing an opportunity to explore the tools interactively and contribute to their refinement. Following these activities, feedback will be gathered to evaluate the tools’ clarity, relevance, and adaptability to local needs. This input will inform future improvements and strengthen the impact of the replication phase. These dissemination and communication actions for replication will be rolled out between June 2025 and M42.The engagement outcomes will be documented and integrated into the final deliverables D5.6 and D6.12. 5.3 The roadmap for dissemination and communication activities until the end of the project This section outlines the project plans until the end of the project. However, it is important to note that unforeseen circumstances may arise, meaning the plan may be subject to adjustments. Table 8 Foreseen dissemination and communication actions until the end of project Diss/ comms activity When? Involved partners Target groups Transformation of the 2nd set of deliverables to short and comprehensive reports From March 2025 onwards (UCHP, INL, ITG, AQUALIA, 3OC) Scientific community, water management companies, local authorities D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 68 2nd Social media campaign related to these short reports April onwards Mainly 3OC involved All target groups Final press release Towards the end of the project – Mainly 3OC / VCS All target groups Informative articles on different online platforms and magazines From March onwards (UCPH, ITG and VCS) Scientists, technical operations, civil society, Events (for instance INL Open Day, imcs2025, https://ismar12.org.za) Ongoing, All partners All target groups Board Game 1st test during Pontedera Open Day, 3OC Citizens and kids NN+ science policy event February 27, 3OC Policy makers 2 joint webinars organised by D4RUNOFF, WATERUN and STOPUP 1st webinar on the World Water Day, 3OC Academia, technical operators, other sister projects, policy makers 2 policy briefs Towards the end of the project Policy makers 2 Open Days Spring 2025 – Pontedera November 2025 – Odense 3OC + local partners + VCS All target groups Gamification challenge March onwards 3OC + ITG + UC Students, citizens Stakeholder Gathering Forum Ongoing, 3OC + partners All target groups D6.8 Second intermediate update of the communication and dissemination strategy and reporting on actions done in the second project period 69 6 Conclusions This deliverable provides an overview of the activities undertaken to raise awareness about the project, disseminate its results, and assess the impact of these efforts up to M29. Additionally, it includes a clear roadmap for future actions and an update on the Key Performance Indicators (KPIs) for WP6. Substantial progress has been made in establishing a consistent and ongoing online presence, collaborating with sister projects, and showcasing the project at various events. As the project enters its final phase, dissemination efforts will be ramped up collectively to maximise impact in the pilot areas, foster knowledge sharing and exchange with other projects, and integrate the outcomes of D4RUNOFF into national and European regulations for water monitoring and environmental protection. A key priority remains engaging citizens, and 3OC, together with its partners, has already taken significant steps in this direction. These efforts will culminate in the organisation of two Open Days and the testing of the card game in three schools, as well as during the Open Days. Moreover, the collaboration with sister projects has proven highly productive, and based on recent discussions and feedback from partners, these collaborative efforts will be strengthened through D4RUNOFF’s involvement in two clusters and the organisation of additional dissemination activities with WATERUN and STOPUP. Lastly, the final dissemination and communication report (D6.13) will include a comprehensive summary of all KPIs, with the aim of achieving them by the project’s conclus