Database of packages, documents, approvals

Deliverable D9.3 Database of packages, documents, approvals This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 101008571 (PRISMAP). This document reflects only the view of the author(s). The Agency is not responsible for any use that may be made of the information it contains. Deliverable D9.3 ii Project Acronym PRISMAP Project Title The European medical isotope programme: Production of high purity isotopes by mass separation Grant Agreement No. 101008571 Topic INFRAIA-02-2020: Integrating Activities for Starting Communities Project start date 01 May 2021 Nature Report describing construction and use of database Dissemination level Public Due date M36 Date of delivery M37 Lead partner DTU Contributing partners CERN, ILL Author Mikael Jensen (DTU) Reviewer Ulli Köster (ILL) Point of Contact Mikael Jensen Institution DTU E-mail [email protected] Phone +45 26255890 © PRISMAP 2021. This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. Deliverable D9.3 iii Revision History Version Date Author Comment 0.1 15.02.2024 Mikael Jensen First draft 0.2 27.04.2024 Mikael Jensen Revised version incl. feedback by WP9 members 0.3 29.04.2024 Ulli Köster Review 0.8 01.05.2024 Kirsten Leufgen Review and final remarks 0.9 Mikael Jensen, Kirsten Leufgen Version for review by the general assembly 1.0 03.05.2024 Mikael Jensen, Kirsten Leufgen Final version, approved by the general assembly Deliverable D9.3 iv Contents Abbreviations, Participant short names v Abbreviations v Participant short names vi Summary 1 ... 1 // Keep this line in place. It is need to fix a Word-bug in the TOC. 1 1. Definitions 1 2. Preamble 2 3. Acknowledgement 2 4. Database description 2 5. Approved Type A packages and their description 3 6. Description of the individual database fields 3 6.1 General information about the delivery 3 6.2 Radionuclide 4 6.3 Transport details 4 6.4 Deviations in transport 5 6.5 Documents 5 7. Use of the database and extraction of public information 5 8. Long-term future of the database and potential new uses 5 9. Conclusions 6 Deliverable D9.3 v Abbreviations, Participant short names Abbreviations IAEA International Atomic Energy Agency, Vienna ADR (“Accord Dangereux Routier”) Agreement concerning the International Carriage of Dangerous Goods by Road IATA International Air Transport Association ICAO International Civil Aviation Organisation TI Transport Index TNA (n) Transnational Access mechanism number n UN United Nations WP (n) Work Package number n ( PRISMAP work is divided in packages) CA Consortium Agreement DoA Description of Action GA Grant Agreement Deliverable D9.3 vi Participant short names CERN European organization for nuclear research NPL National Physical Laboratory PSI Paul Scherrer Institut CEA Commissariat à l’énergie atomique et aux énergies alternatives IST-ID Associação do Instituto Superior Técnico para a IST-ID Investigação e Desenvolvimento DTU Danmarks Tekniske Universitet CHUV Centre hospitalier universitaire vaudois GANIL Grand Accélérateur National d’Ions Lourds SCK CEN Studiecentrum voor Kernenergie / Centre d'étude de l'énergie nucléaire ARRONAX Groupement d’intérêt public ARRONAX ESS European spallation source ERIC TUM Klinikum rechts der Isar der technischen Universität München KULeuven Katholieke Universiteit Leuven MedAustron Entwicklungsund Betriebsgesellschaft MedAustron GmbH SCIPROM SCIPROM Sàrl MUI Medizinische Universität Innsbruck ILL Institut Max von Laue - Paul Langevin JRC JRC -Joint Research CentreEuropean Commission NCBJ Narodowe Centrum Badań Jądrowych GSI GSI Helmholtzzentrum fr Schwerionenforschung GmbH LU Latvijas Universitāte INFN Istituto Nazionale di Fisica Nucleare UiO Universitetet i Oslo Summary ... // Keep this line in place. It is need to fix a Word-bug in the TOC. This report is the third public output from the PRISMAP Work package 9 (WP9, Transport and Logistics). The report describes the database used by PRISMAP WP9 partners and especially the radionuclide producing sites in WP2 to document transports. The growing set of transports was analysed already in D9.2 that reflects the status as of end of October 2023. This was M30 in the PRISMAP project, and D9.2 hereby encompasses deliveries to user project under the PRISMAP calls 1 and 2. It must be emphasised that there are now more calls and user projects, and far from all deliveries are executed yet. The more transports are carried out, the larger the database becomes and the better it can be used to analyse the status and make recommendations for the best possible options for future transports. The database further includes the transportation of activity from the radionuclide-producing partners to either the PRISMAP WP4 inter-laboratory comparison programme, the PRISMAP WP11 standardisation programme or the PRISMAP WP12 development of radiolanthanide separations. The report does not include transports within a given WP2 production chain involving more than one WP2 facility. The present deliverable and report starts with a statement (“Preamble”) describing the inherent schism between public access and the private nature of the data. The preamble states how this is resolved in a way that can make the database of use to existing PRISMAP transporters (mainly WP2 facilities), to present and future users, and hopefully to a larger set of future partners in any continuation of the PRISMAP efforts. The report describes the structure of the transportation database, the nature of the individual data fields and the methods used to expand the database both with new transports, but also with further information for each transport entry. Most important is the inclusion of transport package description and the package certification. To the extent where it is possible and permissible, copies of transport documents (Dangerous Goods Declarations, handling instructions and the formal description of the consignment used in customs or proforma invoices) will be included in the database for future transports. The report continues to describe the way this detailed information is extracted as description of transport options proven for each radionuclide in the PRISMAP portfolio. Finally, possible further use of the database beyond the present (last) deliverable of WP9 and beyond the end of the PRISMAP project is discussed. 1. Definitions For formal and detailed definitions of some of the specific transport terms and rules for shipment of radioactive material, the reader is referred to a preceding deliverable report, the D9.1, publicly available from: https://zenodo.org/records/6606494 and on https://www.prismap.eu/about/outcomes/. For an easy reading of this report only, the following subset of definitions are here repeated: Transport index (TI) - shall mean a single number assigned to a package (…) which is used to provide control over radiation exposure. It is the maximum radiation level in µSv/hr at 1 m from the external surface of the package divided by 10 and rounded up to the first decimal place. UN number - is a United Nations number for different kinds of transported dangerous materials, including radioactive materials. The following UN numbers are of special importance here:  UN2908 - Radioactive material - excepted packages, Empty packaging  UN 2910 - Radioactive material - excepted package, limited quantity  UN 2915 - Radioactive material, Type A package. ADR: - is the international treaty and the derived rules governing road transport of hazardous materials. Deliverable D9.3 2 2. Preamble To fulfil the initial definitions in the PRISMAP Description of Action and in the hope that the database described can be carried in a useful way into a continuation beyond the end of PRISMAP, this report is defined as public. However, many of the details of the transports and transport containers documented in the database do contain specific reference to individual private companies involved (carriers, shipping agents). Even in the previous report D9.2 that summarised the first 30 months of transports under PRISMAP, it was necessary to anonymise some of the data entries. With the continuation of the database, more “non-public” data fields are included. In accordance with this, the full database, made as a set of spreadsheets, is accessible only to the WP9 representatives. This present public report describes the structure of the database and the nature of information contained. It also describes how this data is used to disseminate the transport options for each radionuclide in the ever-growing PRISMAP portfolio in a condensed and publishable way on the public part of the PRISMAP website. 3. Acknowledgement The database spreadsheet was developed and filled with information on the first 30 months of PRISMAP transports by Charlotte Duchemin as technical manager of PRISMAP. Much additional input has been given by the PRISMAP partners at ILL, PSI, SCK CEN and else. 4. Database description The database is described in the PRISMAP DoA as a (public) database of packages, documents, approvals and further transport documentation. It was intended to be made available on the PRISMAP website (web access platform). It is also by definition of the DoA "public" and accessible on the PRISMAP website. Now, most of the information required in this database is already collected in a spreadsheet database compiled for D9.2 by Charlotte Duchemin, the WP9 leader and other members of the PRISMAP consortium. We agreed at the time of D9.2 that this spreadsheet could not be publicly available, as it discloses private company details and PRISMAP internal information. This spreadsheet database will be continued through the end of PRISMAP, and more transports are coming each week. The technical manager at CERN has sent a recent update on deliveries to user projects up to M36, and these transports will all be entered in the existing database as the transport details are collected. It is expected that by the end of PRISMAP we will have over hundred transports documented, most to user projects, but also some "intra-PRISMAP" transfers. As for the previous transports, they will be initiated/shipped by PRISMAP facilities that already have their own approved transport practices / approvals. There is some additional information that now must be entered into the existing database. The main items are:  the transport package provider,  the transport package approval,  the "rating" of the transport package ( A1 and A2 values, allowed radionuclides, activity, physicalchemical form).  For road transport package approvals according to ADR are, by definition internationally valid, but the certification process may be related to the rules as translated in a given country. The country of approval for a Type A package for road transport is then denoted by the country code in parenthesis as for example: Type A (DK) Deliverable D9.3 3 Such detailing information must be entered in the database where relevant, because it can help other PRISMAP partners and future transports of novel radionuclides to find compliant transport solutions. All mentioned additional information exists, but it needs to be extracted from the shipping institutions. Additionally, it is the expectation that there are some package type approvals that will change or will be upgraded during the remaining duration of PRISMAP. 5. Approved Type A packages and their description Type A packages are the most common form of shipping container for radioactive compounds. Most PRISMAP shipments have been made in Type A packages as shipments designated with UN code UN2915. In principle transport in Type B containers is also possible, but in general, these are “overkill” in relation to activity transported in the “novel” radionuclide development phase. The Type B containers are often more heavy and have more stringent rules of application. In contrast to Type A packages where the certification according to IAEA regulations covers all radionuclides up to their basic radionuclide values (A2 or A1 respectively), the certification of Type B packages is radionuclide specific. Therefore, very “novel” radionuclides are rarely covered by the exiting Type B package certificates. For the current database, the interest is to identify and describe the Type A packages used. A more general overview of transport regulations, UN number designation and reference to the different sets of international codes for air, road and sea transport can be found in the already published D9.1. Type A packages can be either single use package systems (most often of rigid, water-resistant cardboard, shock absorbing spacers and inner lead shield) or they can be more expensive multiple use containers (flight cases, metal or plastic drums) while still having the same basic components: Rigid external casing, inner lead or tungsten shield and shock absorbing material giving distance between shield and outer package surface. In both cases, it is the obligation of the shipper (sending facility) to certify, that a given Type A package fulfils the requirements. A shipping facility may have the need and competence to test and certify its own transport packages, but in other cases the testing and certification is done by an external company. All commercially available Type A packages come with certification, but it should be remembered that the certification relates to a given physical form. This should be documented in the database. In any case, it is of value to the PRISMAP programme to have a complete description of the package, and if possible, copy of the Type A certificate. However, the certificates and the underlying test data may be proprietary data, and can only be shared publicly by permission of the owner of the package design and testing procedure. 6. Description of the individual database fields 6.1 General information about the delivery  PRISMAP transport running number (for all transports documented under WP9). Numbers 1…36 used up to M30 and already part of D9.2.  Number of the PRISMAP call for user projects. Refers to the call under which a given user project and the activity delivery was approved. Some deliveries may be “intra-PRISMAP” (calibrations, intercomparisons, radiochemistry tests) and may not relate to a specific call number.  The name of the PRISMAP user project under which the delivery is made.  The sequential number of the delivery for the specific user project. Most projects have an agreed scope of deliveries, including the number of batches to be provided.  Name of sending facility ( Participant short name can be used)  From City / Country  Receiving user institute  To City /Country