Engage4BIO Activity Catalogue

1 1 Consortium: www.engage4bio.eu [email protected] @Engage4BIO D1.1 Activity catalogue for education, knowledge gain and policy loop 2 2 @Engage 4 BI O www.engage4bio.eu [email protected] D1.1 Activity catalogue for education, knowledge gain and policy loop WORK PACKAGE WP1 DISSEMINATION LEVEL Public Programme HORIZON EUROPE Grant Agreement 101059565 Start Oct.2022 Duration 36 Months DELIVERABLE TYPE MONTH AND DATE OF DELIVERABLE 03/31/2023 LEADER Moholy-Nagy University of Art and Design AUTHORS Rita Szerencsés 3 3 REVISION HISTORY Nóra Hatvani Modifications in format and terminology Concetta Maria Messina Modification in terminology Serena Fabbrini Template format modification V1 22/03/2023 24/03/2023 30/03/2023 V1 V1 VERSION ORGANISATION REVIEWER MODIFICATIONS Serena Fabbrini APRE PEER REVIEWS Kaisa Simola, Tiina Laiho Nóra Hatvani Concetta Maria Messina Remco Kranendonc CLIC BZN UNIPA WR NAME ORGANISATION CONTRIBUTORS Maria Schrammel, Judith Feichtinger Remco Kranendonk Katalin Kálai Rita Szerencsés, Orsolya Polyacskó Kaisa Simola Mona Roman, Hye Jung-Majanen Concetta Maria Messina Jeroen van den Eijnde Isabella Mantello, Kathrin Preinfalk Viola Pinzi Center for Social Innovation Wageningen University & Research Bay Zoltán Nonprofit Ltd for Applied Research Moholy-Nagy University of Art and Design CLIC Innovation Oy Metropolia University of Applied Sciences University of Palermo ArtEZ University of the Arts Business Upper Austria European Association for the Education of Adults (EAEA) NAME ORGANISATION 4 INDEX OF CONTENTS Executive Summary .........................................................................................................................................5 1 Activity catalogue structure ....................................................................................................6 2 Activity catalogue ..............................................................................................................................8 2.1 EMBASSY OF SUSTAINABLE DESIGN EXHIBITION AT THE DUTCH DESIGN WEEK (DDW) 2019 ...........................................................9 2.2 SHOWCASING BIOECONOMY IN WAGENINGEN MUNICIPALITY – A LOCAL OUTREACH ACTIVITY ......................................................................................12 2.3 MAKER SPRINT .................................................................................................................................15 2.4 BROWN BAG MEETINGS FOR POLICY EXCHANGE .....................................18 2.5 SIMULATION DAYS WITH COBOTS – ROBOTICS MEETS CARPENTRY ....................................................................................21 2.6 SOLVE³ CONFERENCE: THE PRICE OF BUILDING - AFFORDABLE CONSTRUCTION WITH ECOLOGICAL, ECONOMIC AND SOCIAL FOCUS .................................................................................24 2.7 SUMMER SCHOOL ON SUSTAINABLE AGROFOOD PRODUCTIONS ..............................................................................................27 2.8 FORTHEM FOOD SCIENCE LAB .....................................................................................30 2.9 “MINNOFEST” INNOVATION FESTIVAL ......................................................................33 2.10 CONTINUEING EDUCATION: INDOOR AIR QUALITY SPECIALISTS TRAINING ...............................................36 2.11 LEGO SERIOUS PLAY SESSION ....................................................................................... 39 2.12 PURPOSE CREATION TOOL ...............................................................................................42 2.13 LIFELONG LEARNING FESTIVAL ....................................................................................45 2.14 EPALE LEARNING PODCAST .............................................................................................48 2.15 CITIZEN SCIENCE ACTION ...................................................................................................... 51 2.16 THE WORLD CAFÉ METHOD ............................................................................................54 2.17 “WATER EDEN” INTERACTIVE OUTREACH ACTIVITY ..................................57 2.18 SOCIAL IMPACT HACKATHON ..........................................................................................60 2.19 MOOC CIRCULAR FASHION: DESIGN, SCIENCE AND VALUE IN THE SUSTAINABLE CLOTHING INDUSTRY ................................63 5 PARTNERS SHORT NAMES EXECUTIVE SUMMARY The Activity Catalogue aims to capture the most interesting activities related to training, knowledge gain and policy loops already existing in the Engage4BIO partnership. Curated in WP1 of the Engage4BIO project, the catalogue serves both the purpose of knowledge sharing, as well as a basis for WP2, where these activities will be adapted and tailored to regional specificities with the integration of art and design dimensions, and for WP3 which will provide the framework for implementing these activities. In addition, this is the first attempt at a short know-how sharing and “how we are doing a specific activity.” including tips for the partnership on “how others might implement something similar”. Activities in this collection include outreach activities targeting the public and wide audiences or specific target groups; training and education, including co-creation methods; as well as activities for creating policy loop - all serving the purpose of knowledge gain. This rich collection of innovative practices covers a great variety of formats, approaches, methods and scale. They range from a more informal brown bag lunch involving policymakers in a dialogue to a tightly structured hackathon event aiming to create innovative solutions to issues related to circular bioeconomy or related topics. Some use cutting-edge technology like robotics, others rely on the simplest tools like pen and paper. There is diversity with regard to the target groups as well, with a summer university addressing graduate and post-graduate students and others bringing together stakeholders from different walks of life. Some of the examples describe concrete activities and events in great detail, which have taken place before; while others describe formats rather, which can be adapted to different contexts and goals. In every case, it is a good idea to reach out to the partner hosting the activity for more details and practical tips. Although the approaches may differ, hopefully each example will contain aspects that may inspire partners or give an idea, a practical tip for planning and implementing activities, as the catalogue seeks to serve the purposes of transferability and adaptation of internal good practices. In this catalogue, Section 1 includes the template that the activity descriptions follow and Section 2 details the activities of the consortium partners. ZSI Zentrum für Soziale Innovation WR Wageningen University & Research APRE Agenzia per la Promozione della Ricerca Europea BZN Bay Zoltán Alkalmazott Kutatási Közhasznú Nonprofit Kft. EAEA European Association for the Education of Adults MOME Moholy-Nagy Művészeti Egyetem ArtEZ Stichting Artez CLIC Clic Innovation Oy TMG Business Upper Austria – Oo Irtschaftsagentur Gmbh MET Metropolia Ammattikorkeakoulu Oy UNIPA Universita Degli Studi Di Palermo 6 ACTIVITY CATALOGUE STRUCTURE AND GUIDING QUESTIONS ACTIVITY HOST / ORGANISER TYPE OF THE ACTIV I T Y 1 2 3 4 7 8 9 10 11 12 13 14 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS SETTING AND MATERIALS NEEDED BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Which institution is responsible for the activity? EAEA, CLIC, MOME, APRE, Wageningen, ZSI, Bay, ArtEZ,Metropolia, Unipa, Business Upper Austria What type of activity is it? Training, event, communicational, educational, seminar, camp, expo, workshop, policy loop creation etc.) How could the activity be described? Interactive or plenary? Online, offline, hybrid? Max. 800-character general summary of the chosen activity - You can copy a paragraph from your website, from a press release, social media post / event, programme brochure etc.) What is the composition and number of required organizer team members (e.g facilitators / moderators/technical support) For how long are they engaged, how many hours? Project based or permanent staff? etc. What is the core theme of the activity or the challenge the activity is trying to act upon? What is the activity trying to reach / solve / react upon? Who is addressed by the activity (direct or indirect target, such as audience, participants, etc.) What is the duration of the activity? (How many minutes, hours, days, weeks, etc.?) Where does the activity take place? Urban vs rural? Both? Public place vs classroom? Etc. What is the minimum and maximum number of participants involved in the activity? Are there any special physical materials, equipment, settings needed to realize the activity? (Like 3D printer, AI glasses, street occupation permission, boat) Approx. budget size? Coming from grants, investors? For-profit activity or non-profit? How much time is needed to prepare the activity? (How many days, weeks, months etc.?) Think about copyright, data collection, etc. Provide insight on your practice 15 OUTPUTS (IF APPLICABLE) Are there any tangible outputs of the activity? -(Catalogue, magazine, case study, video, prototype, toolbox etc.) - Please describe! 16 IMPACT What are the tangible / intangible impacts (long-term), short and midterm outcomes of the activity? TOOLS COMMUNICATION What tools or toolboxes are used to realize or during the activity, if any? Tools in a sense of methodical tools, intangible, nonphysical tools, even software, digital programmes etc. Any tools used to plan / organize the activity? Map and gap canvas, BMC, ToC, Trello, etc. What kind of communication activities do you carry out before and after the activity? Channels? Style? Messages? Social Media? Creative communications tools used / applied? Is there any specific communication strategy applied? What is it? What type of communication materials are created (rollup, flyer, video, gif)? 17 18 7 LINKS METHOD This is an operational category not methodology related. Sum-up the steps of realizing / undertaking the activity keeping in mind the understandability for external readers. What are the timely action items the organizers must execute in order to have the activity implemented? Different results are not a problem since editing will be the next step. Please read the example! Copy here the link where more information is available about the activity, like photos, videos, agenda, etc. You can also copy a website link of an article about the activity, or a link to an interview conducted with an organizer, or any further links to further reading, reports, case study documents, etc.. Are there any methods or methodology applied to undertake the activity? Does the activity have its own method(ology)? Preliminary training is necessary to conduct the activity? Methods can be for example design thinking, agile method, artistic research, actionresearch, structured interview, any named co-creation method etc.. Please give a shorter insight, content can be elaborated more during the next work package. If applicable give information on the length of a session, group size etc. STEP-BY-STEP INSTRUCTIONS 21 19 20 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES What are the main takeaways related to the activity on different levels? Operational takeaways related to location, lengths of preparatory period or group dynamics, team set-up, materials supply etc. What is the knowledge that is realized and gained among participants / target group and organizers? This is a more theoretical category. Like knowledge gain would be for example a decision maker as a participant heard for the first time about the creative solution in creating artificial corals to avoid flooding during a panel discussion. Or the initiator of the activity gained knowledge about the children invited to take part in the interactive activity, that it takes time to encourage them to participate so ice breaker games have to be inserted for next events) Is there any variation of the activity? Shorter - longer version, online or offline variances? Adaption to another field or by another organization? What are the aspects a future implementer should keep in-mind, be considerate about, pay extra attention to? This activity is for you, future implementer, if... Did you encounter any barriers during the implementation process? Any risks worth considering? EVALUATION AND REFLECTION 22 23 24 25 26 27 8 8 Activity catalogue 99 EMBASSY OF SUSTAINABLE DESIGN AT THE DUTCH DESIGN WEEK EXHIBITION ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 12 13 14 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS SETTING AND MATERIALS NEEDED BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Wageningen University and Research (WUR), The Netherlands Exhibition Dutch Design Week (DDW) is an offline event, the large design event in the Netherlands. The exhibition is open for the public for 9 days, from 11001800. Also, there was a business program from 10am to 11am and from 18h to 19h. Wageningen Research hosted a Bioeconomy stand with 2 persons every day, to explain and discuss the perspectives of bioeconomy to the visitors. The DDW is a public event which attracts professionals, as well as the general public. It was part of a larger exhibition, the Embassy of Sustainable Design, designed by curators, where all materials used were circular. The Embassy attracted 25000 visitors. Wageningen Research was in contact with many professionals, visiting the stand individually and in groups as well. In order to inform the visitors about the potential the bio-based economy, the value chain from plant to bio-based products was exhibited. Two crops were chosen and showed the intermediate and final products: ▶ Maize/Corn → PLA → packaging material, Biofoam, bioplastics (Mouse), textiles (T-shirt, bag) ▶ Miscanthus → Granulate (fibres/starch) → bioplastics (Lunchbox) ▶ Miscanthus → fibres → construction materials (concrete) or papers and packaging The storyline was actively explained to the visitors and people were able to touch the products and ask questions. Also, the related processes were demonstrated in a video and a Prezi presentation. The video was about the construction of a wooden T-Shirt. A laptop was installed to test the knowledge of the visitors in a quiz and different folders and booklets with more detailed information were also available for interested visitors. There was constant interaction with the visitors. The organizer team included researchers of bioeconomy, open for discussion with visitors, some communication specialists, as well as one of the Directors at the opening of the DDW. Wageningen participated with a large team of researchers who were open to discussions. Wageningen Research took part in the Embassy of Sustainable Design which was an integrated exhibition, developed by the Embassy partners and two curators. The other Embassy partners were multinational companies such as IKEA, Friesland Campina and Renewi, all showing their ambitions related to circular economy. Further knowledge partners included the Universities of Delft and Eindhoven, the Design Academy, Artez Arnhem, representing designers who work with biomass and with waste materials. To develop the exhibition, a team of 3 researchers and a communication expert worked together, and for hosting the stand 10 colleagues were mobilised. The overarching theme was bioeconomy. A stand with 3 value chains of biobased products was prepared, from crop to intermediate building blocks to new applications. The aim was to connect with the general public, to inform them about the perspectives of bioeconomy by showing them 3 value chains of biobased products and by explaining and discussing bioeconomy. The main target group was the public, although professionals from companies and local governments were also interested, just like international delegations. The Dutch Design Week lasted 9 days from the 10h-18h daily. The stand was in the DDW venue, Brainport Eindhoven. The exhibition was organised in the at the Van Berlo Design Studio – the Innovation Powerhouse. For an exhibition format there is no critical number, although discussions can be held with a limited number of visitors at the same time. In addition to the biobased crops and the materials, a video, a screen and a laptop were used. The total budget was 20.000-25.000 EUR, including the materials costs (approximately 5000-10.000 EUR) and the contributors’ fees (15.000EUR). Preparing the stand required 1 day a week over 3 months, which totalled 15 days. - 16 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD Collection of ideas, prototypes, or business plans. Day 1 Step 1: Clarify motivation, expectations, roles and possible compensation for makers. Step 2: problem definition and mapping. The first day is all about understanding the issues that users are facing with in the current system and generally discussing and defining the problems and challenges. You should also use this day to choose a goal for your sprint. You can also recruit users for your later tests. Day 2 Step 3: ideation and brainstorming for ideas. If you now fully understand the problem, the group generates and specifies initial ideas. For this step a canvas can be used. Step 4: decision on prototype, storyboard. Day 3 Step 5: building the prototype Create your physical prototype by using things that already exist. Use a 3D printer to create prototypes. Day 4 Step 6: test and evaluate! You can find out about the fate of your product based on the answers of your test users. Give users some time to interact with the product, monitor their behaviour, and ask them about their experiences. At the end of the day, you should know what changes you need to make to design a user-centric product. The Sprint is only as useful as its iteration. You have to summarize your findings and decide on the further course of action, using the insights and data gained in the sprint. These sprints can be done iteratively, thus once you have feedback, you could start another loop of development Depending on the needs of the participants. Organize a ‘Introduction event’: present the challenge to the makers. Invite publicly makers, tinkerers, stakeholders using different channels (i.e.. maker space mailing list, poster at the maker space, emails to SMEs). Photos: HappyLab Vienna, Prototype BerlinDesign thinking method is used but internal training on the usage of tools could be needed (depending on the challenge/solution). New business and design ideas can emerge, as well as new solutions to support circular, sustainable bioeconomy in the region. In the best-case scenario, a new SME is established. STEP-BY-STEP INSTRUCTIONS DETAILED DESIGN SPRINT GUIDELINE: 15 16 17 21 18 19 20 TOWARDS OPEN BUSINESS MODELS BUILD-TO-ORDER FURNITURE EXPERIENCE COLLABORATIVE MANUFACTURING OPEN!NEXT: SOCIAL CHALLENGES IN OPEN HARDWARE DEVELOPMENT 14 INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) Clarify motivation of participation and expectations. Make agreements if needed. 1717 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES ▶ Be prepared to clarify the different roles of the participants. ▶ Participants do come from different working environment, thus foster acceptance and positive attitude. ▶ Somebody from the maker space will need to foster the ‘open approach’, so that knowledge is shared, products are co-created: clarify business models with the participants if needed. ▶ Good, open-minded spirit and common trust are important, as well as the feeling of being included in a team and to have a good working atmosphere. ▶ A location is necessary which allows for creative work, access to tools (e.g. a 3D printer, cutting tools), sufficient amount of material for all participants, and provides an atmosphere that supports teamwork and team building. Sufficient time should be allocated for team building activities and a professional facilitator is needed for using group dynamics effectively. At the design sprint all participants exchange ideas and expertise and collaboratively gain new knowledge and find/develop (technical) solutions for specific problems or challenges. The knowledge gain varies a lot and depends greatly on the project you are facilitating. It could be, for instance, knowledge on the process itself, all way to very concrete things like knowledge on how to handle the tools and machines, ideas and processes related to bioeconomy, etc. Depending on the context, the starting point and the specific expected output of the sprint, the concept can be extended or shortened. This format needs a lot of preparation and a high flexibility on the part of the facilitators during the workshop reacting participants' needs. As the group needs to develop a prototype together, it is very important that the group builds a strong and trustful team. Plan sufficient sessions and time for group building, including breaks in a comfortable and welcoming atmosphere. This activity is for you if…. … you would like to do something innovative. … you would like to have a result in a very short time. … you are looking for an activity involving a heterogeneous group of people. … you like cooperation. … you have/would like to establish good contacts with a maker space. … you are looking for an activity that works well for SMEs/industry. … you are looking for product/solution development. …. you work with creative people that are interested in developing innovative solutions for current challenges society is facing. As the format takes a lot of time, it is necessary to work with participants that have high motivation to solve the respective challenges. ▶ Be aware that SMEs might have different motivations than makers or stakeholders. Different motivations might lead to different understanding of results and output, as well as business models and compensation. It is very important to clarify the compensation of makers/participants beforehand. ▶ There is high communication effort to handle. Do not underestimate this aspect! ▶ Group dynamics are very important in such a setting, all voices need to be heard and facilitators need to support introverted participants to speak out. ▶ Objectives must be very clear and clear instructions are needed for each session to be able to develop a real prototype. EVALUATION AND REFLECTION 22 23 24 25 26 27 18 BROWN BAG MEETING FOR POLICY EXCHANGE ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 12 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Zentrum für Soziale Innovation (ZSI), Austria Policy loop based on a “brown bag meeting” format. Brown bag meetings are meetings in a more informal setting, where participants bring a light lunch. Thus, participants physically participate in such meetings, although a hybrid format can also be considered. For the policy loop brown bag meeting a light lunch should be prepared by the organisers. Content is presented to the participants in an interactive setting and, as a next step, interactively discussed and validated. The brown bag meeting is planned over lunch time (or a break time in the afternoon). Snacks and beverages are prepared, such as sandwiches, light finger food, juice, coffee, and tea etc. In this rather informal setting, where a lunch break and a meeting are combined, organisers enable exchange among participants. For a policy specific brown bag meeting, the most important results of the topic of interest must be well prepared and guiding questions help to structure the discussion. A facilitator supports the discussion and takes notes of the most important aspects on a flip chart or a pin wall. Different colours of post-its or moderation cards help to document participants’ consents and dissents. The meeting lasts between one and two hours. This format requires a person preparing the room (food, chairs, flip charts/pin walls), and one facilitator, who is responsible for enabling fruitful discussions and taking notes for the group. Project staff will prepare the presentation of results and align with the facilitator the process in the workshop. If any of the colleagues in the team is familiar with meeting moderation, no external facilitators will be needed. This is a format that enables exchange and validation of specific results relevant for policy makers. It is a format that allows for intensive exchange in a comfortable atmosphere in a very tight timeframe. A diverse group of policy makers become familiar with new insights and results related to a specific topic; they bring in their perspectives and together validate the content. Through this format, results are disseminated and an uptake of results by policy makers can be strengthened. Policy makers; multistakeholder groups; project teams. A brown bag meeting lasts between one and two hours. This activity is a faceto-face activity and is most suitable in urban areas, where participants do not have to travel long distances. It takes place in a sunny, light, and comfortable room, providing enough space for the number of participants. This room must be equipped with at least one table and chairs around. In case small group work is planned, e.g. due to a larger number of participants, bar tables are well suited to enable informal group discussions there. Depending on the specific goal of the brown bag meeting, between 5 and 15 participants are appropriate in this format. This format allows for saving budget. The easy to apply design does not require external facilitation and meeting rooms are often available inhouse. However, the food and beverages must be provided. This easy format does not require too much preparation. However, the following should be considered: 3 hours may be necessary for the invitation process (start the invitation process at least 2 months prior to the event), 2 hours for preparing the room and food; 2 hours for team preparation with facilitator (agree on clear goal for the meeting, guiding questions, and a way of documentation). 2 hours may be necessary for documenting the results. Photo: Bing.com 19 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD E.g. list of validated policy recommendations. 1 Identify policy stakeholders who are most relevant for the exchange and validation process. 2 Book a room. 3 Send invitations and agenda to policy stakeholders. 4 Prepare the location (Important: comfortable, welcoming atmosphere, finger food and beverages on the table, flip charts, pin walls, workshop materials) 5 Run the event 5.1. Introduction and welcome 5.2. Short introduction round 5.3. Short information of the process 5.4. Presentation of the topic to be discussed (keep it brief) 5.5. Informal stimulation of discussion 5.6. Structured discussion and validation based on prepared questions 5.7. Documentation on prepared flip chart / pin wall 5.8. Summary and closing 6 Documentation 7 Email to participants with photo documentation and further steps 8 Integrate results in policy briefs and policy recommendations 9 Publish result - For this activity potential participants are directly contacted and invited via email or phone. The results of the discussion can be disseminated via social media channels. Moreover, the final results, with discussion points integrated, will lead into policy recommendations and/or policy briefs. Photos: Sport 1 / Imago, Fellow.app The activity is adapted to the brown bag meeting methodology, where participants bring their lunch bags themselves. However, the advantage of this method is the informal setting allowing for quick and easy exchange and valuable results, the short time schedule and the low costs. Results must be harvested using traditional workshop methodologies and documentation formats on flip charts and pin walls. The activity leads to awareness raising of specific issues and might support a potential uptake of results by policy makers. Through bringing in their perspectives and discussing the results based on their needs, this uptake is strengthened. STEP-BY-STEP INSTRUCTIONS WHAT IS A BROWN BAG MEETING? DEFINITION, TYPES, AND KEY BENEFITS 15 16 17 21 18 19 20 13 14 SETTING AND MATERIALS NEEDED INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) Beamer for presentation, flip chart or pin wall, post-its or moderation cards (+ pins), light meeting room Clarify motivation of participation and expectations. Make agreements if needed. 2020 LESSON LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES The format is easy to apply and not limited to a specific target group. A welcoming atmosphere, nice food and a lively exchange stimulate fruitful exchange and help participants to overcome hierarchical barriers and support a positive group dynamic. It is very good if there are already specific results to be discussed, agreed, or validated. Consents and dissents can easily be documented. However, discussion questions have to be well prepared to get the results needed. In the case of working with policy makers, the participants might be familiar with the general topic discussed but gain new knowledge about the new insights presented and reflected here. Moreover, the format aims at strengthening the uptake of policy relevant results by persons with decision-making power. Brown bag meetings come from the US and are usually applied in internal company teams. However, adapting the concept e.g. for policy exchange, as suggested here, is a good way to stimulate new thoughts and lively discussions. Usually, the meeting takes place around one table. However, the format can be adapted by, for instance, providing several smaller tables and letting small groups of participants discuss different questions at different tables. This is recommended for larger groups. Be well prepared, be open-minded and trust the power of creative exchange formats. This activity is for you if…. … you have important results for policy makers you would like to disseminate but also reflect on, bringing in different perspectives. This format helps you to reach your target group and engage with them on a very high level, and thus improve your policy recommendations before the final dissemination. This might be a format some participants might not be used to. It is therefore important to briefly introduce the format already in the invitation (e.g. emphasize that participants have the opportunity to exchange and that organisers provide lunch and beverages, etc.). It is important to ensure a comfortable atmosphere starting from the welcoming of participants throughout the end. In case organisers decide to work with smaller groups, it is important to make sure that the discussions at each table stay focussed. EVALUATION AND REFLECTION 22 23 24 25 26 27 2121 SIMULATION DAYS ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 12 13 145 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS SETTING AND MATERIALS NEEDED BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Business Upper Austria in cooperation with Tischlerei Weissengruber, Universal Robotics und Fa. Schmachtl - Austria Workshop The activity is interactive, and it needs to be carried out in person, since participants operate and program robots themselves. “Ready to automate your carpentry production? Universal Robots has revolutionized the setup of “Cobots”, reducing setup times previously measured in oodles of time to just a few hours. Universal Robots customers report an average implementation time of only half a day. An untrained user needs unusually little time to support the first simple tasks with the “Cobots”. Attending to the Simulation Day the participants can practice the implementation of the robots by operating them in order to simulate the various possible applications of the “Cobots” in the carpentry industry.” It is necessary to have one facilitator from the organization (in this case Business Upper Austria), who explains and introduces theworkshop. It is also necessary to have one or more people from the robotics organization (in this case Universal Robotics), who will demonstrate the “Cobots”, help participants to program it and also be available for answering technical questions. Additionally, it is necessary to have one person from the host organisation (in this case, furniture producer Weissengruber) to welcome everyone and to assess the organization of the workshop. The main challenge of the activity is to show participants how to apply robots in a practical way and through this to support carpenters with digital transition. The aim is to mitigate the uncertainties around the use of robots for several applications in carpentry production. The direct target group is carpenters. The workshop is four hours long. The location depends on the target group. In the case of the specific activity described, the workshop needs to take place in a carpentry, but it can vary, depending on the addressed industry. 20 people “Cobots” – cooperative robots designed for human-robot interactions – are essential equipment for the activity. A screen or projector is needed for a presentation at the beginning of the workshop. Financing comes from the participation fees: 90 EUR for Business Upper Austria members and 165 EUR for non-members. 3 weeks are needed to prepare the event. - Photo: Universal Robots 22 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD Participants can program the “cobots” themselves and see the immediate results and a coding itself. Additionally, the Business Upper Austria team always takes photos and videos of such workshops to share the results in social media and newsletter. 1 Create detailed specifications of the events (cooperation between organisations, workshop locations, potential participants, target group). 2 Create the concept of the event together with the cooperating organisations (ask what is possible – can participants really program and tests the “Cobots” in a few hours of the workshop? What is the right location for doing it?) 3 Create event webpage in the organisation website. 4 Advertise the event, recruit participants. 5 Prepare the location. 6 Order catering. 7 Run the event 7.1. Introductions (meet-and-greet) 7.2. Overview of the event (organizers explain the agenda and introduce the importance of digitalisation) 7.3. Three “Cobots” are installed and put into operation at three production stations. 7.4. Participants can operate the robots themselves. 7.5. Participants can install an add-on themselves. 7.6. Participants can program their first program. 7.7. Participants can discuss the practical applications with experts. 7.8. Organizers conclude the workshop and thank all. 8 Through the informal networking part, organizers can get feedback on the workshop. 9 After the workshop, make sure to have follow-up communication (publish podcasts, articles, social media posts, follow-up emails etc.) with the successstory of the workshop. Programming software installed to code and to operate the robots. Before the workshop, direct company visits take place to understand the carpenters’ needs and expectations. Advertise the event on social media and in newsletters. The videos as outputs of the process and photos taken are used in the post-communication. Workshop participants during presentation Operation of the second Cobot Operation of a Cobot Photos: Business Upper Austria - In the shortand medium-term, the carpenters might become more interested in and willing to implement robotics in their production as well. In the best-case scenario, they might implement them in the long term. STEP-BY-STEP INSTRUCTIONS EVENT WEBSITE WITH MORE INFORMATION 15 16 17 21 18 19 20 232323 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES - Participants learned how easy it can be to program a “Cobot” and how useful it can be for their carpentries. This could be a first important step for the digitalization of this sector. Variation of target group affects the location of workshop. Plan extra time for the programming and test part. - - EVALUATION AND REFLECTION 22 23 24 25 26 27 Photo: Universal Robots 24 SOLVE3 CONFERENCE: THE PRICE OF BUILDING - AFFORDABLE BUILDING WITH ECOLOGICAL, ECONOMIC AND SOCIAL FOCUS ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS SETTING AND MATERIALS NEEDED BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Business Upper Austria in cooperation with AFO Architekturforum Oberösterreich Educational series of short seminars and presentations The conference was carried out offline, participants had the possibility to interact by answering questions at the end of each presentation and to participate in the networking part. “How much can we afford? We examine this question from different angles. Lack of resources, price pressure, climate protection - the construction and real estate industry as well as cities and municipalities have to tackle many challenges, but they can also achieve a lot. The "SOLVE³ 2022" event will focus on how we can manage to build responsibly despite all the hurdles. Affordable doesn't just mean financially viable. It is also about social and ecological factors and their quality. The aim of the event is to reveal the different positions to define sustainable solutions. The question is not only what you - the architects, planners, building contractors and housing developers - can contribute, but also what framework conditions politics should create.” (From the conference website) The half-day-long event tackles different challenges represented by the invited speakers and experts in a form of various short seminars and plenary lectures. An important part of the event is the open networking part, where the audience can discuss informally the issues and approaches that emerged during the seminars. Main organisers: 1 person per organisation (1 from Business Upper Austria and 1 from AFO); Technical support: 1 person to check sound, screen and change presentations; Moderator: 1; Number of speakers: 6 but not more than 8 to have enough dedicated time for each speaker. The conference is organised annually, focusing on a new topic every year. The topics are also explored in 3 different dimensions. The last topic of the current conference was: The Price of Building - Affordable Building in Ecological, Economic and Social Focus. Some examples of the talks given: “Parametrically planned timber construction: regional, demountable and ecological”; “reduce, re:use, re:cycle”; “Ideas for the half empty family home”; “From building group project to rental house - metamorphosis of an idea”. The goal of the event is to bring different positions and approaches closer together by showing alternatives to the current system. The target group varies based on the central theme of the conference but a professional audience is the most suitable for the format. In the current case professionals and industry actors like housing developers, policy makers, architects and planners and executors were addressed. Three and a half hours and an open-ended networking part. An urban space is recommended to provide easy access for all. In the current case, as Business Upper Austria carried out the conference in cooperation with AFO, it took place at the Architecture Forum Upper Austria since it was a good fit to the topic. The minimum number of the audience is about 20 people (not a strict requirement). There is no maximum number of participants, it depends on the location where the conference takes place. Screen and sound system for presentation, enough space for a lot of participants and the networking; catering. Financing through sponsors and participation fees (90 EUR per participant). Approximate budget size: 7000 EUR 3 months is needed to prepare the event. 1 2 3 4 5 6 710 11 12 8 9 13 25 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD Photos and summary of the event that is sent afterwards to all participants and made available on the website. 1 Brainstorm in the team about the topic of the event (and in this case, the three dimensions that the topic covers: ecological, economic and social focus). 2 Develop the concept, location and agenda with cooperating partners. 3 Find sponsors and speakers. 4 Create a webpage/sub-page for the event on the organisation’s website. 5 Start advertising the event, recruit participants. 6 Send a reminder to the participants. 7 Prepare the location. 8 Order catering. 9 Run the event (during the whole time there is a person taking photos). 9.1. Introductions from both organisations (Business Upper Austria and AFO) – meet-andgreet session. 9.2. Presentation of 6 speakers with short breaks between them and with the possibility for the participants to ask questions. 9.3. Organizers thank all (especially sponsors) and invite participants and speakers to the buffet and networking session. 10 Implement post event communication by follow-up email with photos. - Before the conference: ▶ The event was promoted in social media (mostly LinkedIn) and in newsletters for 2 months prior to the event. ▶ An e-mail reminder was sent a few days before the event with the description of the location, parking possibilities, etc. After the conference: ▶ A follow-up report with photos was sent via email to all participants of the event. ▶ This report was also made available on the organisation’s website. Photos: Cityphoto Pelzl The activity does not have a specific methodology although organising a seminar or conference can have specific guidelines linked to different sectors. The impact of a conference like this is intangible. Knowledge gain is due to the informative presentations containing new knowledge and discoveries. Otherwise conversations between sector and industry players can be boosted during the networking event but the direct impact is hard to assess. STEP-BY-STEP INSTRUCTIONS CONFERENCE SUMMARY INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) Data protection issues need to be addressed for sharing photos of participants. 14 15 16 17 18 19 20 21 323232 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES The event represented an important chance to underline the progress of the Food Science Lab and to increase the possible new developments in the next edition of FORTHEM, taking into account the EU food system, looking at the European Green Deal and the EU’s sustainable and inclusive growth strategy. Lesson learned related to the operative aspects can be that a classical scientific activity like the current one should include a variety of formats (roundtables, plenaries, seminars) and entertaining elements to be attractive to the wide range of the target group. The Botanical Garden of the University of Palermo hosted the FORTHEM Food Science Lab meetings, as well as the lecturers by UNIPA and FORTHEM Alliance partner universities. Traditional information and knowledge gain can happen during an activity like this, when international actors and multi-sectoral agents can discuss practices in light of future planning and potential collaborations. - Additional support from the central organisation in terms of human resources for secretarial work, registration, mail management, etc. might be needed. Additional support for professional staff dedicated to different formats like conference management. The workshop occurred in a period of COVID and some participants could not be present. EVALUATION AND REFLECTION 22 23 24 25 26 27 3333 MINNOFEST INNOVATION FESTIVAL ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 125 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Metropolia University of Applied Sciences, Finland Outreach event Interactive, offline Students solve client cases during the ‘MINNO Innovation project course’ which means a collaborative team project that solves authentic problems by innovating a novel, practical and concrete solution. Every undergraduate takes part in a 10 ECTS innovation project. One project consists of 270 hours of development work and learning per student, normally 4–7 students/team. The challenges arise from labor market needs and the surrounding society. Students, lecturers and tutors from various fields of study cooperate with organizations to create new solutions. The outcome will not be determined in advance: new solutions will be found during the process for the benefit of businesses and customers. The outcome is presented at the MinnoFest. MINNO innovation project course teachers and students. The central challenge of the activity responded to the lack of dissemination opportunities for students’ MINNO innovation project course work. To disseminate students’ MINNO innovation project course work to the public which can enhance collaboration, students’ employment, and networking. Students participating in the MINNO innovation project course present their results to the company which provided them a challenge. Teachers and students who did not participate in the course can also come to listen to the outcome and interact with MINNO students. The target group of the activity is, on one hand, the university students and, on the other hand, labor market actors and the wider academic sector. 4 hours The location is the school campus lobby in order to ensure visibility and to engage as many academic citizens as possible. 15-20 students attending the course plus the audience (at least 10-20 people) Non-profit activity. Additional resources might be required for professional innovation teachers to facilitate the MINNO innovation project course and MinnoFest. The course runs for 2-4 months. The MinnoFest needs a couple of days prep time to send ad out to possibly interested audience (teachers, students, companies, cities, etc.). The physical location needs to be prepared a day before. Photos: YouTube / Metropolia - More Than a University: European Business Administration Photos: YouTube / Metropolia - More Than a University: European Business Administration 34 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD PowerPoint presentation and, in some cases, product or service prototypes may be produced. 1 Find labor market or society collaborators to design the syllabus and the core topic of the course. 2 Announce the course using the academic system. 3 Announce the MinnoFest day to potential audience. 4 MINNO innovation project course teachers discuss the final outcome and the presentation method with each student team prior to the MinnoFest. 5 Send out reminders to the potential audience near the MinnoFest day. 6 Prepare the premises a day before the MinnoFest. 7 Run the event. 8 Implement post event communication. - Emails to notify the event participants and to encourage participation. Students will get education and training on innovation processes and methods (lectures), which are necessary for them to conduct the activity in student groups. ”Metropolia’s students brought new ideas and viewpoints to the challenge we gave them. We would have never ourselves come up with such fresh solutions and interpretations. I warmly recommend companies to give their challenges to be solved by Metropolia’s students. This kind of cooperation is very useful, and we learned a lot.” – Innovation Manager Juha Lappalainen, AbbVie Oy ” Innovation projects can, at their best, lead to very useful and practical results. We experienced that with students who created a concept for us for our first blood donor mobile app. The idea was then developed with our professional partner to launch a real product.” – Director, Communications and Human Resources, Willy Toiviainen Finnish Red Cross Blood Service STEP-BY-STEP INSTRUCTIONS INFORMATION ON MINNO® INNOVATION PROJECTS 15 16 17 21 18 19 20 14 INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) Some MINNO innovation project course challenges might be under the disclosure agreement. In these cases, the MINNO team cannot present their outcome at the MinnoFest. 13 SETTING AND MATERIALS NEEDED Students prepare the materials that are needed to efficiently present their outcome. Each student team needs a table, chairs, and electricity power sockets. A big screen is placed at the entrance of the lobby indicating the ‘MinnoFest’. Photos: Metropolia UAS media bank 353535 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES The school campus lobby is an ideal place for the MinnoFest, since it is the most accessible point for the potential audience: students and teachers who do not participate in the MINNO innovation project course. ”The multidisciplinary groups had great ideas, I was impressed that people specialising in culture, wellbeing and technology were able to come up with solutions together efficiently although they had never met before. The teachers really knew how to facilitate innovation.” – Technical Evangelist Mikko Kasanen, Microsoft. “The innovation project was extremely rewarding, with good team spirit playing an important role. The innovation project provided us with concrete results, which may well lead into a real game. Will Rehaboo! by the Helsinki Hooligans eventually be seen at the new Children’s Hospital? Did we inadvertently enter the gaming business? Who knows?” – Cultural Management Student Sonja Linkoneva, Metropolia UAS The structured collaboration can boost the collaboration between the different sectors and help students to gain knowledge on real life issues and challenges and help labour market actors to seek for multidisciplinary creative ideas. - Extra effort is needed to attract a high number of audiences outside of the scope of the course. Make sure to have enough innovation projects (presenters) and interested audience. Audience number could be low. EVALUATION AND REFLECTION 22 23 24 25 26 27 3636 CONTINUING EDUCATION: INDOOR AIR QUALITY SPECIALISTS TRAINING ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 12 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Metropolia University of Applied Sciences, Finland Educational activity Hybrid, interactive The indoor air expert personal certification and the preparatory training for it is designed to produce special experts in indoor air issues and in healthy indoor air environment. Experts (lecturers) in construction, chemistry, genetics, microbiology and admin staff. To educate skilled workforce for the needs of the industry and the society. For example, in the given case, there is currently a lack of indoor air quality specialists. Educate certified indoor air quality specialists. People who want to be indoor air quality specialists. Requirement for applicants: ▶ A higher or lower university degree completed in the field of natural sciences, environmental sciences and environmental health, a previous professional higher education degree or an equivalent degree, or a previous technician's or an equivalent degree. ▶ A degree completed in the field of construction does not meet the basic training requirements of the indoor air specialist regulation. ▶ At least three years of work experience in research tasks related to the condition of buildings and health hazards Two weeks Classroom, laboratories, and online learning platforms. 10-15 people attending the course It can be a profit generating activity. 6-12 months 14 INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) - 13 SETTING AND MATERIALS NEEDED Training contents, laboratory equipment and experiment materials Photo: Metropolia UAS media bank 37 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD - 1 Map and Gap analysis to find the area of lacking specialists 2 Calculate the cost of running the intensive training 3 Set an admission fee 4 Coordinate courses and resources 5 Open an application webpage 6 Advertise the intensive training 7 Select students 8 Run the intensive training 9 Satisfaction survey 10 Issue certificates Digital teaching tools, online learning platform, lab equipment software, and data analysis software Metropolia’s website is used to promote the training. Photo: Metropolia UAS media bank The coordination effort is required to combine necessary courses into a two-week, intensive training package. Lab experiments are performed in small groups to enhance learning outcome. Certified indoor air quality specialists. Specialists can act as external experts when examining the health conditions of buildings and premises. STEP-BY-STEP INSTRUCTIONS INFORMATION ON METROPOLIA’S INDOOR AIR SPECIALIST (SISA) TRAINING (IN FINNISH) 15 16 17 21 18 19 20 383838 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES If the training includes experiments, the training venue should include laboratories. Training participants learn how to assess indoor air quality via chemical, genetical and microbiological experiments. - It is important to have enough eligible applicants to cover the costs, so try to find a niche field for your training, maybe linked to bioeconomy, where additional expertise is needed, and training can be developed to educate adults. Conduct Map and Gap analysis to identify the lack of specialists in a certain field and develop an intensive training to train such specialists. Audience number could be low. EVALUATION AND REFLECTION 22 23 24 25 26 27 3939 LEGO SERIOUS PLAY SESSION FOR VISION CREATION WORKSHOP ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 12 13 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS SETTING AND MATERIALS NEEDED BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY CLIC Innovation, Finland Vision creation workshop Offline session for 3-4 hours The Lego Serious Play workshop is based on a well-elaborated and common method. Hiring a Lego Serious Play licenced instructor to facilitate the workshop is recommended for undertaking this activity. LEGO® SERIOUS PLAY® began as an experimential process designed for guided workshops with adults to prompt dialogue and encourage reflection, as well as develop problem-solving skills and use imagination. However, SERIOUS PLAY® sets like the Starter Kit are also suitable for building critical thinking skills in kids 6+. Each set is designed to enhance different skills, such as reflection and dialogue, which will enhance the workshop experience. This innovative approach to interaction is a valuable asset in both business and education, and it helps participants open up through the approachable medium of play. source: lego.com Lego Serious Play Facilitator, support team from staff for event prep. for 3-4 hours face-to-face workshop. Creating a common vision for the bioeconomy ecosystem. Facilitating the creation of vision building. Target group can be anyone involved in the ecosystem vision building. Companies, public institutions, regulators, research institutions, universities, etc. 3-4 hours Facilities where there is enough room to build Legos. More “creative” inspirational environments are recommended. There needs to be enough room to move and also several tables. Can be up to 100 people if managed in several teams. The recommended participant number for one team is 5-10 people. Lego blocks and sets are needed. Tables are needed for the building. It is recommended to have reflective questions on the wall in the location as reminders (whiteboard, flips, post-it notes). Depending on the location, on average 5.000 EUR with a licenced instructor. The budget depends on the specific case. 1-2 days, depending on the experience of the facilitator. Although gathering the participants might require a month of prep work prior notice, depending on the industry. Photos: lego.com 40 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD Video of the vision story and a written vision statement. The following instructions are referring to the method, and not to the organisation of the activity / event itself. 1 Welcome and introduction of the day’s target (5 min) 2 Icebreaker task: Participants will build individually (1 min) a small model using max 5-8 bricks that shows their hopes and/or fears for the day. 3 Tap & tell round to share. The facilitator to engage participants in a discussion about how to tackle together the fears during the day (Reflection question). 4 Vision building: the first task is to build the vision model (individual task): build a model of desired target stage for a bioeconomy ecosystem (10 min). Put your model on the base plate. Place the ready model on the table. 3 build rounds: Round 1: (individual): building time 5 min + share 5min (share your own vision build with tap &tell) Round 2: (together): 5 min + 5 min: place one common board to table. Each participant takes the “agents or elements” from their board to the common board that they think are necessary for the vision to realize. Tap&tell and sharing. Round 3: (together): 1min + 6 min, reflection round. Take away or add to boards the elements that are missing from the vision story. Tap&tell and share Round 4: (together): tap & tell story shared by several participants so the story becomes common & shared to all; facilitator can ask different questions to clarify the story Round 5: 2-3 people share the story by tap&tell method and the story is recorded (video). 5 The vision story is translated into a written format by the team. Lego Serious Play methods & bricks Before the workshop, activation messages should be sent out on how to prepare for the workshop, along with calendar invites & e-mails. The messaging depends on the target group. In case of an open workshop, social media can be used for engagement. After the workshop, sharing of the results and the video can also be done on social media. Photos: CLIC Innovation - An inclusive and creative way to develop a common vision that is easy to remember in the long run. STEP-BY-STEP INSTRUCTIONS INFORMATION ON LEGO® SERIOUS PLAY® 15 16 17 21 18 19 20 14 INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) No copyright issues are involved. The facilitator should be aware of how to use Lego licenced methods & bricks. 414141 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES More inspirational environments work better for the workshop. Some people might be suspicious of this method, so winning them over is important – there are different ways to tackle that. More heterogenous groups are better to get different viewpoints. This is a creative, collaborative, and inclusive way of developing a common vision and sharing views along the way. The workshop can be online too if participants have Lego blocks and a computer with camera. Understanding about the facilitation method is required, so take the course from a licenced facilitator. Keep it simple, do not overcomplicate things. - Some participants might be biased or suspicious of the play element of the method (“children’s play”). This method is a proven method to achieve great results. The method has been developed and researched over 20 years in highly respected universities like INSEAD. EVALUATION AND REFLECTION 22 23 24 25 26 27 4848 EPALE PODCAST ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 12 13 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS SETTING AND MATERIALS NEEDED BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY European Association for the Education of Adults (EAEA) (and other organisations) on behalf of the European Commission within a service contract for the Electronic Platform for Adult Learning in Europe (EPALE) Podcast – short, online, interviewlike panel conversation Online A series of podcasts from adult learning experts to broaden knowledge and expand understanding of various adult learning topics and themes. Content coordinator, moderator/facilitator, sound technician (recording and editing), communication/content editor (publishing and promoting). Podcasts can address any topic related to adult learning, for example, the role of empathy in education for adults; public libraries as learning communities; ALE and skills; adult education and human rights. Share general information and testimonial-like perspectives around a topic, with a conversational approach (like in a TV panel). Any audience interested in getting a general idea of a topic from experts and other participants. 20-30 minutes ▶ The podcast is published online, on a sound streaming portal or on a website providing an audio player. ▶ A studio-like setting is needed to record it. - ▶ A studio-like setting for recording, to ensure good audio quality. ▶ Basic recording technology (microphone, digital recorder or software). ▶ The podcasts are free of charge for the audience. ▶ The costs are covered by the European Commission as part of the EPALE service. ▶ In general, a podcast is a low-cost activity and speakers are not paid. Streaming, storage and audio editing and studio cost may emerge. ▶ Program to be organised over months. ▶ Identifying and contacting potential speakers for each podcast at least 2 months before the podcast release date. ▶ A few hours are needed to prepare each podcast: outline and questions; preparatory meeting with speakers; moderator preparation. ▶ A few hours are needed to record and edit the podcast and publish it. Photo: Epale EU 49 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD - 1 Set up the conceptual background of the podcast series. 2 Set up the technical background of the podcast series (storage, streaming platform etc). 3 Select the list of topics. 4 Find a studio and involve technicians. 5 Engage speakers and plan ahead (invitations letters, preparatory meetings, provide list of questions). 6 Implement the defined communication steps to gather the audience. 7 Schedule the discussion. 8 Manage the post-production. 9 Publish the episode. Basic audio editing tools (available also as free tools) The podcast must be published on a stable location and the series must be promoted regularly through the channels the producer uses for any other communication. It is advised to have a regular publishing schedule and to promote each release through some teasers on social media as well. Photos: European Comission, EPALE EU, EPALE Magyarország, EPALE Slovensko, Daniel Lloyd Blunk-Fernández on Unsplash It is good for a podcast series to maintain a certain coherence of format and structure. An outline like a structured interview for a panel discussion is usually applied. The impact is potentially wide, since a podcast is a very easily accessible content, from a variety of devices and in any set up and with short time at disposal. The general impact is to improve awareness around the core topics for a large audience of non-experts in the matter. STEP-BY-STEP INSTRUCTIONS EPALE PODCAST EPISODES 15 16 17 21 18 19 20 14 INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) ▶ Consent is needed from speakers, and it is collected through a custom form. ▶ Rights of use of the content must be included in the consent, for all the intended use and organisations. 505050 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES A series of podcasts needs to have a regular release schedule and a coherent format, to engage and maintain its audience. A podcast is usually oriented to a general knowledge gain on the topic of each release. ▶ Different lengths are possible, up to 1 hour. ▶ The release frequency can vary: it can be once per week or once per day, such as the case with talk shows. ▶ Plan a medium/long term programme. ▶ Select topics linked to actuality. ▶ Survey the audiences on new topics for future podcast, for example through a quick poll on the website hosting the podcast or through your regular audience and stakeholders. ▶ Engage as diverse speakers as possible, in terms of background, role and geographical context. This activity is for you if…. ▶ … you wish to reach a large audience, with a low-cost budget, while still providing content with an added value. ▶ … you wish to focus on sharing the voices and perspectives of experts, stakeholders or any other group. ▶ … you wish to propose a dynamic format for knowledge sharing to your audience. It may be challenging to maintain quality and the interest of the audience in the long term. EVALUATION AND REFLECTION 22 23 24 25 26 27 5151 CITIZEN SCIENCE ACTION ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 12 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Bay Zoltán Nonprofit Ltd. for Applied Research Our citizen science action was a campaign which included communication and educational elements. Citizen science is a participatory activity, in which citizens participate in various scientific and monitoring activities 1 . Participants usually support scientists in data collection, via online applications. “Research involving citizen science can take many forms, and the roles of the participants can include, for example: identifying a research question; collecting or analysing data to support or refute a hypothesis; monitoring environmental or health conditions for management or policy outcomes; and the creation of generic data within a domain to support a wide range of research questions (such as digitising art collections, observations, or mapping). Activities can also include inductive and exploratory approaches that are based on qualitative knowledge production. In a citizen science project, it can be appropriate to focus exclusively on some of these activities (e.g., only hypothesis-driven) in specific contexts, for example when this is required by funding agencies”2. Implementing a good citizen science action requires a complex team: ▶ A research team: to build the hypothesis, formulate the research question, find out how citizens can be involved, ▶ IT team: to create a data collection platform (application, webpage), ▶ A promotion and engagement team: to carry out promotion and engagement activity, ▶ A data analysis team, ▶ Back-up: to answer questions and solve problems. The whole team is coordinated by the scientific lead or a project manager. In our previous citizen science action, we measured the water quality of the Danube, with families, school groups and enthusiastic citizens. Although it was not bioeconomy-related, good subjects can be found for the purposes of the Engage4BIO project as well. Citizen science activities are suitable for involving citizens in different research activities and making them engaged in certain issues. It also has training and educational elements, as participants are trained on how to make the experiments and receive information about a certain subject. The target group of the activity is the general public. It depends on what kind of data is collected. At least a couple moths are needed to gather enough data, but programs can run for years. The location depends on the discipline and the activity. In the project we took part in previously3, measurements were taken at riverbanks. It depends on the available resources. Larger programs can attract thousands of citizens. Good and large-scale projects need resources. The main elements to be covered are: ▶ costs of the staff involved, ▶ costs of the data collection platform, ▶ special equipment may be needed for experiments, ▶ promotion costs. There are some open calls to cover these costs, such as the IMPETUS project. Preparatory activities are key. Large-scale activities require months of preparation. Photo: .ecsa.ngo 1 M.Haklay et al (2021): Contours of citizen science: a vignette study. R. Soc. Open Sci. Volume 8, Issue 8., pp 1-24. (doi: https://doi.org/10.1098/ rsos.202108 ) 2 Source: ECSA’s characteristics of citizen science. Version 1, April 2020 3 https://drinkablerivers.org/ 52 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD The tangible output is usually the dataset collected by the participants. 1 Identify the subject and the methodology. 2 Find resources. 3 Create data collection platform or get licence for an existing one. 4 Finetune the methodology, buy equipment (if necessary), create descriptions, background materials, manuals and/or videos. 5 Start promoting the activity to attract citizens. 6 Start data collection campaign. 6.1. Make sure that questions are answered – maybe create a FAQ page. 6.2. Support your “citizen researchers” as much as possible. 6.3. Keep promoting. 6.4. Create community (social media groups, etc.) 7 Finish data collection. 8 Start data analysis. 9 Widely disseminate the results. Although they are scientific results, create easily understandable material for the citizen scientists. 10 Keep the community engaged. The most important tool: data collection platform (application, website, etc.) Active promotion is needed to attract participants. Social or traditional media (such as TV, radio) are the most appropriate channels to reach a wide range of people. After the data analysis, participants need to be informed about the results. Photos: Bay Zoltán Nonprofit Kft. - ▶ Contribution to scientific research, ▶ raising awareness of different subjects or disciplines, ▶ engagement through involvement. STEP-BY-STEP INSTRUCTIONS CONTOURS OF CITIZEN SCIENCE: A VIGNETTE STUDY 15 16 17 21 18 19 20 WEBSITE OF THE EUROPEAN CITIZEN SCIENCE ASSOCIATION 14 INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) Citizen science has its own standards. Please check the 10 principles of citizen science in the document referenced earlier. Special attention is needed if children take part in the activities. 13 SETTING AND MATERIALS NEEDED It depends on the activity. In our previous project, Drinkable Rivers, a complex measurement kit was provided. Additionally, a manual and a video guide were prepared on how to use the kit. 5353 The General Assembly, consisting of the ECSA members, is held annually and approves the budget for the coming financial year. It receives the annual report and discharges the Board of Directors. The General Assembly elects the President, the Executive Committee and the Board of Directors. It appoints the Advisory Board, approves the working groups, determines the membership fees and decides to amend the Statutes. General Assembly Hand. Photo: Simona Cerrato Person in a river. Photo: Balazs Busznyak by Unsplash Illustration: Patricia Tudela >> 12 ECSA Annual Report 2021 Organisation 53 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES ▶ Do it well or don’t do it! There are so many excellent initiatives, the competition is high. ▶ Be as precise and detailed as possible regarding the experiments/data collection. ▶ Allocate enough time for the preparation. ▶ Be responsive. - - - This activity is for you if…. …. you need large amount of data for your research. Keep in mind, however, that it is not enough to just “use” your citizen researchers: engagement means a lot more. Keep them involved, build a community! - EVALUATION AND REFLECTION 22 23 24 25 26 27 Illustration: ecsa.ngo/annual-report 5454 WORLD CAFÉ METHOD ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Bay Zoltán Nonprofit Ltd. for Applied Research The World Café is an interaction method focused on conversations. A Café Conversation is a creative process for leading collaborative dialogue, sharing knowledge and creating possibilities for action in groups. Although it starts with a short plenary, afterwards it is a very interactive method, based on conversations. It can be organised online, if necessary, but the best is the offline setup. The basic model of the work café method consists of 5 steps: 1) Setting: Create a café-like environment. 2) Welcome and introduction: The host begins with a warm welcome and an introduction of the World Café process, setting the context, sharing the Café Etiquette, and putting participants at ease. 3) Small-Group Rounds: Conversational rounds last from 20 to 30 minutes. At the end of each round, one person remains at each table as the host, while the other 3-4 travels to separate tables. 4) Questions: each round is prefaced with a question specially crafted for the specific context and desired purpose of the World Café. 5) Harvest: After the small groups, individuals are invited to share insights or other results from their conversations with the rest of the large group. (Source: https:// theworldcafe.com/key-concepts-resources/world-cafemethod/) ▶ Depending on the number of participants, several organizers are needed, who act as table hosts. (According to the literature, it is possible that table hosts are volunteers from the participants, but we found it better to use our own staff for this.) ▶ There must be one main host who leads the “Welcome and Introduction” session. ▶ Engagement required: pre-reading about the method and the questions, active participation during the event, sending notes if they are not collected during the event. It is suitable for brainstorming, sharing opinions, or debating. However, it is not the best tool for complex tasks, such as visioning or strategy building, although this format can feed into the latter or help examine a certain aspect of it. Our activity in 2019 was called: Open Innovation World Café - Climate Innovation and Bioeconomy. Our previous activity was aimed at brainstorming about how Budapest can turn into a liveable city and examining what an individual citizen can do for a more circular economy. The target group is the public. Enthusiastic citizens can be involved in this activity. Half a day Easily accessible, where a café-like milieu can be created. It can be even a real café. Enough place is needed for the tables. It is advisable to have coffee/tea and snacks available. At least 3 tables need to be filled, which means 9-15 participants + 3 table hosts. The maximum number of tables is limited by the available space. If there are too many tables, the “Harvest” part will last too long. The preparation period takes a minimum of 3 weeks and involves the following steps: ▶ Set the theme, find a venue and set a time and date. ▶ Invite participants – social media channels can work well. ▶ The questions asked are critical: spend enough time to find the most appropriate questions. It can be even a single question discussed at each table or there can be several, related questions. ▶ Prepare your table hosts. Cafe Etiquette Cafe Etiquette Illustration: Avril Orloff/theworldcafe.com 55 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD - 1 Define the subject and set the date. 2 Find a venue, organise catering. 3 Promote the event, recruit participants. 4 Find table hosts. 5 Define the most appropriate questions. 6 Prepare the location. 7 Run the event. 7.1. welcome and introduction: setting the context, describing the methodology and the etiquette, 7.2. discussion rounds at the tables, 7.3. table hosts take notes or participants write down their ideas or opinions, 7.4. Harvest: table hosts summarize the main points. 8 Collect feedback forms. 9 Implement post event communication (social media posts, articles) - Social media is a good channel to reach potential participants and promote the event. In our case, a Facebook campaign was prepared for the event. The recommended activity is a method itself. Outcomes may feed into a vision or a strategy document. STEP-BY-STEP INSTRUCTIONS MORE ON THE WORLD CAFÉ METHOD 15 16 17 21 18 19 20 THE WORLD CAFÉ – HOSTING TOOLKIT 14 INFORMED CONSENT AND COPYRIGHT ISSUES (IF APPLICABLE) Consent is needed if: ▶ participants’ personal data is collected (i.e. attendance sheet is prepared, or afterevent e-mails are foreseen to be sent), ▶ photos are taken. In our practice, seeking informed consent is usually part of the registration link and/ or the attendance sheet. 12 13 SETTING AND MATERIALS NEEDED BUDGET AND SOURCES OF FINANCING - Budget is needed to cover: ▶ renting a suitable space, ▶ offering coffee/tea and snack, ▶ running a social media campaign to attract participants, ▶ covering staff costs of hosts and table hosts. Illustration: Avril Orloff/theworldcafe.com Photos: Artofhosting, MSP Guide 565656 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES ▶ This method can be implemented quite easily. ▶ There are good supporting materials available. ▶ The key to success is good questions and good table hosts. ▶ An event targeting the public should not be organised in the morning – after working hours in better. ▶ A cosy environment is important. In our previous case, some common points came up in the discussions, such as the fact that good practices exist but they are fragmented. - - - Some participants had different expectations from the event and did not like the method. In the evaluation form it was written that they did not gain anything from the discussion. EVALUATION AND REFLECTION 22 23 24 25 26 27 5757 WATER EDEN ACTIVITY HOST / ORGANISER TYPE OF THE ACTIVITY 1 2 3 4 7 8 9 10 11 12 13 5 6 TARGET GROUP DURATION LOCATION CRITICAL NUMBER OF PARTICIPANTS SETTING AND MATERIALS NEEDED BUDGET AND SOURCES OF FINANCING PREPARATION PERIOD FORMAT SHORT DESCRIPTION ORGANIZER TEAM THEME / CHALLENGES AIM OF THE ACTIVITY Moholy-Nagy University ofArt and Design Budapest in collaboration with Medence Group Interactive outreach activity, as part of an awareness raising art campaign Analogue interactive installation The activity can be described as an unconventional awareness raising activity, using a playful, artistic installation as a tool. The central theme is organised around recycling as a phenomenon and symbolizes it through the reusing act of an art piece for an unrelated purpose. Using water as one of the core elements is also a gesture towards awareness raising about the accessibility of water sources and about the unquestioned access during summertime in light of the climate crisis. The installation also promotes off-grid and offline solutions, the power of tangibility and participation in the over-digitalized realm of the 21st century. The given activity can serve as an inspiration for a creative, public-friendly display of bioeconomy underlining the framework of outreach which is promoting the cause through a bigger event (in this case, the popular, one-week music festival, SZIGET), using the wellestablished infrastructure of the event. One art director and a concept lead with the involvement of 10-12 MOME Media Design Students. 1 person dealt with communication, management, administration using the framework of Sziget Festival. Promoting recycling and the importance of clean and accessible water To broaden the concept of upcycling by recycling Henri Rousseau’s painting motifs (not paraphrasing but recycling motifs). To produce a “landmark” and a conversation piece using analogue interaction with playful communitybuilding elements. The installation also aimed to raise awareness of the dominance of virtual reality. Wider audience (in the current case, festival audience), the general public 1 week (the duration of Sziget Festival) Summertime is ideal for the implementation Festival or a bigger hosting event to reach a wider audience 1 person can use the installation but more the merrier Installation-specific materials: ▶ Water pipes, taps, water pump for recycling water ▶ Painted plywood, pine slats and beams, metal fasteners and axles. Lights and reflectors for evening visibility Tent for demonstrators for shading The installation is 4x3 square metres and 3 metre high. To install it, an outdoor area of 50 square metres is ideal and additional space/ workshop is needed for the preparatory works. The activity was financed by Sziget Festival Budapest 2500 EUR for materials Voluntary work was also involved, compensated by a ticket to the festival. 2 months, including conceptualization, production and implementation Photos: Antal Bodóczky 64 OUTPUTS (IF APPLICABLE) IMPACT TOOLS LINKS AND PHOTOS COMMUNICATION METHOD The videos and podcast as part of the course 1 Determine topic and course outline 2 Find the right online platform for your course 3 Find internal and external funding and in cash and in-kind co-financing 4 Design the course in separate but related course modules 5 Determine for each module the content and the form of knowledge sharing (videos, podcasts, interviews, articles, texts, assignments, etc. ) 6 Execute every part of the module 7 Run the course 8 Close the course and follow up with the participants Video editing and graphic design software and a website including chat / subscription functions Communication via WUR and the edX platform for online education Photos: Daniëlle Bruggeman, design-4-sustainability.com& Research The course consists of knowledge clips, assignments by closed questions, practical assignments, chat platforms. Already 26.863 participants worldwide STEP-BY-STEP INSTRUCTIONS MOOC CIRCULAR FASHION: DESIGN, SCIENCE AND VALUE IN A SUSTAINABLE CLOTHING INDUSTRY - WUR. 15 16 17 21 18 19 20 656565 LESSONS LEARNED KNOWLEDGE GAIN VARIATIONS (IF APPLICABLE) TIPS FOR FUTURE IMPLEMENTERS / GOOD-TO-KNOWS RECOMMENDATION PITFALLS / OBSTACLES This is a very complex and ambitious activity. You really need the right expertise, facilities and finance to produce a MOOC. Look for an institute which has the expertise and experiences to produce online courses. You also need a strong project manager to coordinate all the various aspects of an online course (application, subscription, contracting etc.). See above about the learning goals of the MOOC. Shorter, less ambitious online courses are possible. A production of a smaller online course is in progress related to a physical summer school setting. Such a hybrid course provides more learning methods. Be aware that every aspect is available when you start the development (staff, expertise, management, facilities). Find experienced online course developers Planning and coordinating the project is key. EVALUATION AND REFLECTION 22 23 24 25 26 27 Layout Design: Dóra Mónika Fekete / MOME 66 66 Consortium: Multi-stakeholder engagement to strengthen regional bioeconomy value-chains “ “ www.engage4bio.eu [email protected] @Engage4BIO