Format your PhD manuscrit and figures using Microsoft Word

Format your PhD manuscrit and figures using Microsoft Word CC-BY – Bibliothèque de Sorbonne Université - 2025 1 1. Word Basics CC-BY – Bibliothèque de Sorbonne Université - 2025 2 The display of settings and certain operations differ between Mac and Windows. If you are looking for a setting on a Mac, you can search for it in “Help.” Word basic settings •Paragraph On Mac On Windows CC-BY – Bibliothèque de Sorbonne Université - 2025 Paragraph is used to set the formatting of a selected portion of text (color, font, indentation, spacing, etc.). These settings are applied locally to the selection and are not saved for reuse. 3 Word basic settings •Review 1. 2. 1. Allows you to correct words in the text (like right-click on words underlined in red in the text) 2. Provides quantitative information about the text or a selection (number of pages, number of words, etc.) CC-BY – Bibliothèque de Sorbonne Université - 2025 4 CC-BY – Bibliothèque de Sorbonne Université - 2025 You can insert comments into the text, reply to them, delete them, or resolve them. * *You can choose whether or not to display the list of comments on the right side of the page. 5 Word basic settings •Review CC-BY – Bibliothèque de Sorbonne Université - 2025 It is possible to display and highlight all changes to the text (comments, text additions, etc.) and submit them for approval. This can be useful when writing manuscripts with multiple authors. 6 Word basic settings •Review 2. Style management CC-BY – Bibliothèque de Sorbonne Université - 2025 7 Styles allow you to save formatting (color, font, indentation, spacing, etc.) so that you can apply it to different parts of the text. Create styles CC-BY – Bibliothèque de Sorbonne Université - 2025 On Mac… on Windows. 8 CC-BY – Bibliothèque de Sorbonne Université - 2025 Set a style Name your style (1.) and configure its formatting (2.). You can configure paragraph options (3.). Specify the outline level of your styles (4.) linked to your headings so that you can then configure the table of contents (e.g., Part à level 1; Chapter àlevel 2). Tips : When naming your styles, use a common prefix to make them easier to find among the default Word titles. 1. 2. 3. 4. 9 4. Page numbering CC-BY – Bibliothèque de Sorbonne Université - 2025 16 Page numbering You can automatically number the pages of your manuscript. To start numbering from a specific page: CC-BY – Bibliothèque de Sorbonne Université - 2025 1. 2. 3. 1. Insert a section break AT THE BEGINNING of the section where page numbering should start. 2. Deselect “Link to Previous.” 3. Insert page numbering Pour démarrer la numérotation à 1 : 17 Page numbering To display page numbers in the outer corner: CC-BY – Bibliothèque de Sorbonne Université - 2025 On Mac When adding page numbering, specify an outside alignment. On Windows After inserting side-aligned page numbering, check “Different odd and even pages.” The numbering of odd-numbered pages will disappear. Simply insert new numbering on the first odd-numbered page, with the numbering on the opposite side to even-numbered pages. 18 5. Table of contents CC-BY – Bibliothèque de Sorbonne Université - 2025 19 Be careful with the cursor; the table of contents will appear where it is placed. Insert a table of contents CC-BY – Bibliothèque de Sorbonne Université - 2025 Insert a Custom table of contents. 1. 2. 1. Preview the table of contents 2. Option: check that the styles you have created are organized according to the correct hierarchical level, and remove the levels of other styles 20 CC-BY – Bibliothèque de Sorbonne Université - 2025 Formatting the table of contents 1. 2. 1. Table of contents levels 2. Change the formatting of each level 21 CC-BY – Bibliothèque de Sorbonne Université - 2025 Table of contents Once configured, the table of contents will appear at the location selected by your cursor. To modify it, click on “Custom Table of Contents” again. To update the table of contents. You can choose to update it completely, or just the page numbers. 22 6. Footnote and Endnote CC-BY – Bibliothèque de Sorbonne Université - 2025 23 Insert notes CC-BY – Bibliothèque de Sorbonne Université - 2025 Footnotes appear at the bottom of the page where they are inserted. Endnotes appear at the very end of the document. To display them at the end of sections, add section breaks at the end of each section (1.), and set the endnotes to appear at the end of the section (2.). In this case, be careful with the page numbering, which may be changed. 1. Sur Windows Sur Mac 2. 24 7. Figures CC-BY – Bibliothèque de Sorbonne Université - 2025 25