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Fostering Belonging in Data Sciences and beyond

Kaspar, Sarah; Miranda, Jacobo

Abstract

For science to be truly open, people need access not only to resources but also to the confidence to use them — especially in data science, where technical tools are key to sharing data and code under FAIR principles. However, the tech space remains male-dominated, and many women and newcomers feel out of place. This lack of belonging can prevent people from engaging fully. As staff at the Data Science Centre, we regularly encounter situations where inclusivity is a barrier. We believe research infrastructures like ours can drive change by actively welcoming diverse participation and designing thoughtful interventions. We can share our experience to that end with use cases and we’re eager to learn from the audience: what have you already tried, and which ideas do you consider useful?We propose a world café format, where we divide participants into small groups and assign them to tables, each representing one of the following use cases: A Q&A chat about a computational topic A 2 days course on git A scientific workflow management system A meeting with mixed scientific knowledge A newsletter promoting standardisation of practices The groups work on their use cases following discussion prompts and tasks. Groups will switch tables three times and pick up the work of other groups. This format ensures a collaborative atmosphere and nudges participants to discover new topics. Together, we aim to identify strategies and best practices for fostering inclusiveness in the Data Sciences.

Full text

Fostering Belonging in Data Sciences and beyond Jacobo Miranda , Isabela Paredes Cisneros, Lisanna Paladin European Molecular Biology Laboratory (EMBL) OS Fair 2025 CERN Please note some content was created with the support of chat gpt, all the material was reviewed by Jacobo Miranda, cc-by 4 try to identify strategies and best practices for fostering inclusivity in the (Data) Sciences. World Café Format Explained https://cuckoo.team/embl-datascience-community ●The workshop is set up with small tables (ideally 4–5 people per table) in a welcoming, café-style environment. Each table discusses a specific question for 15–30 minutes, making notes or sketches on paper. ●After each round, participants switch tables, except for the “table host,” who summarizes previous discussions and welcomes newcomers. This process repeats for several rounds, mixing groups and ideas. ●The session concludes with a group reflection phase, where participants present insights and document outcomes. This encourages collective understanding, creativity, and networking in an informal atmosphere Scenerios ●At an internal online Q&A chat session about a computational topic (like a meet-the-expert meeting about cloud storage) ●At a 2 days course on git, open to the general public, online and in person (hybrid) with training materials available online ●At a kickoff meeting with mixed scientific knowledge, including participants with different levels of expertise and hierarchy ●In a newsletter promoting standardisation of practices that assumes a certain level of computational savvy-ness of the readers Duration min. Activity 2 Introductions and motivation 8 Scope, Goal and World Coffee 25 Table discussion 5 Collect key concepts 25 Table discussion 5 Collect key concepts 20 Compilation and Summary OSF Workshop Takeaways: Fostering Belonging in Science 🌱 Preparation & Onboarding ●✅ Onboarding in advance (polls, anonymous questions, participation options). ●✅ Ask participants what makes them feel comfortable. ●✅ Share clear, accessible guidelines early. ●✅ Define intended audience so people can self-select. 🤝 Representation & Leadership ●🔍 Be mindful of who conveys leadership and visibility. ●🚫 Avoid labeling or tokenism. ●📌 Ask for recommendations to broaden representation. ●🎯 Practice intentional, conscious inclusion (not performative). 💡 Inclusion & Support ●🤗 Proactively support those less likely to engage. ●🗣 Acknowledge challenges from the start. ●💬 Create opportunities for everyone to feel considered.