FAIR data management basics

Data management plans Elena Giglia Soft Skills courses Sevilla 3rd conference –November 20th/21st, 2025 FOR Data management plans This work is licensed under a Creative Commons Attribution 4.0 International License.. Photos are mine. Feel free to reuse from Flickr/eg65 Elena Giglia [email protected] @elegiglia.bsky.social ORCID Seville, Nov. 21, 2025 … DMP? 2022 DATA MANAGEMENT PLANS ARE YOUR FIRST RESEARCH «PRODUCT» IF YOU WANT YOUR DATA TO BE AVAILABLE AND REUSABLE (EVEN BY YOURSELVES!!!) A Data Management Plan… IT IS A STRUCTURED WAY TO THINK OF YOUR DATA IT IS A «LIVING DOCUMENT», IT GROWS WITH THE PROJECT CLEAR RULES = LESS MISTAKES FROM THE BEGINNING A NEW WAY OF THINKING TO YOUR RESEARCH, FROM THE PERSPECTIVE OF YOUR DATA IT IS THE RIGHT VENUE TO JUSTIFY OPEN/CLOSED CHOICES IT IS A FORMAL DOCUMENT ABOUT HOW YOU MANAGED YOUR DATA (ENSURING INTEGRITY) IT IS THE VENUE TO EXSTIMATE COSTS DMP? …LET’S BE CLEAR: THE ISSUE HERE IS NOT «LEARNING» HOW TO DRAFT A DMP BUT LEARNING HOW TO RESPONSIBLY MANAGE FAIR DATA. DMP IS MIRRORING THAT DMP IS WHERE YOU «MAKE CLEAR» THE WAY YOY ARE GOING TO MANAGE YOUR DATA IT’S NOT BUREAUCRACY, IT’S A RESPONSIBILITY AND A COMMITTMENT (AND A POWERFUL TOOL, LIKE A MAP TO YOUR DATA) DMP –to get started 2023 GOOD TIME INVESTMENT DMP –to get started 2023 DMP –to get started 2023 DMP –to get started 2023 Benefits of a DMP CESSDA Guide CESSDA Guide CRUCIAL TO EXSTIMATE THE COSTS [ALSO TO HIRE A DATA STEWARD…5%] FROM THE BEGINNING [PLANNING!!!] Feb. 25, 2020 The 5% •TAKING CARE OF DATA IS ETHICAL •HIRING DATA STEWARDS OFFERS HUGE RETURNS ON INVESTMENT •FAIR=FULLY ARTIFICIAL INTELLIGENCE READY DMP Core Requirements CORE SECTIONS IN A DMP (IF YOU ARE NOT FUNDED BY HORIZON EUROPE, ADOPT THIS MODEL) Jan. 27, 2021 DMP –Rubric for [self-]evaluation Jan. 27, 2021 SEE WHAT YOU ARE NOT SUPPOSED TO DO! DMP - questions https://fair-dom.org/knowledgehub/data-management-checklist/ JUST AS «SERVING SUGGESTIONS» FOR THE FIRST TIMES DMP content CCBY Valentina Pasquale DMP content CCBY Valentina Pasquale DMP content CCBY Valentina Pasquale DMP content CCBY Valentina Pasquale DMP content CCBY Valentina Pasquale DMP in Horizon Europe IN HORIZON EUROPE - IN THE PROPOSAL: 1 PAGE ON RESEARCH OUTPUT MANAGEMENT - DMP DUE AS DELIVERABLE M6 V.1 Feb. 2021 V.2 April 2021 DMP in Horizon Europe HEU DMP TEMPLATE AVAILABLE IN DMPONLINE, ARGOS AND DSW DUE BY MONTH 6 Let’s go working! Online tools to draft a DMP DMP online Data stewardship wizard Argos FREE TEXT. YOU NEED TO KNOW WHAT TO PUT IN WIZARD TO FILL IN THE FORM. IN THE END, YOU WRITE NOTHING AND THE SYSTEM EXTRACTS THE RELVANT INFORMATION WIZARD+FREE TEXT [SOMETIMES LIMITED OPTIONS e.g. «Research data» as type] Comparative table •TEMPLATE HEU ANS SCIENCE EUROPE •CUSTOMIZABLE TEMPLATES •FREE TEXT WITH FORMATTING OPTIONS (TABLES, BULLET POINTS…) •CONTEXT-SENSITIVE GUIDANCE •COLLABORATIVE WRITING (ASYNCRONUS!!!) •TEMPLATE HEU AND SCIENCE EUROPE •KNOWLEDGE MODEL (ELIXIR) •WIZARD –VERY DETAILED (DIFFICULT TO FORGET ANYTHING) •LINK TO BAREND MONS’ BOOKS CHAPTERS (DO/DON’T) •TEMPLATE HORIZON EUROPE AND SCIENCE EUROPE •POSSIBLE ASSOCIATION OF MANY DIFFERENT DATASETS TO THE SAME DMP •MACHINE ACTIONABLE •COLLABORATIVE WRITING •MACHINE ACTIONABLE •CREATE A TO DO LIST •DIRECT CONNECTION TO OPENAIRE RESEARCH GRAPH (LINK DATA+PUBLICATIONS) …you are not alone… Video DSW DMPonline video tutorial ARGOS video VIDEO TUTORIALS DMP online FREE, YOU JUST HAVE TO REGISTER. THEN, ONCE SIGNED IN, ALL YOUR DMPS ARE DISPLAYED IN YOUR DASHBOARD FUNDERS SHARE TO COLLABORATIVE WRITING GUIDE DOWNLOAD THE FINAL PDF IDENTIFIERS YOU DIRECTLY FILL THE FORM IN (USE BULLET POINTS AND TABLES) YOU CAN SAVE AND GO BACK LATER IN ANY STEP NOT «A HUGE AMOUNT OF DATA» USE A TABLE FOR DIFFERENT DATA FORMATS USE STANDARD FORMATS (LINK TO THE RDA DIRECTORY) COSTS SPECIFIC GUIDES PREVIEW OF ALL THE QUESTIONS FAIR wizard STANDARD DATA TYPE - LONG TERM? - DATA VOLUME - FAIR SCORE FAIR wizard THE SYSTEM ASKS YOU THE QUESTIONS A DATA STEWARD WOULD ASK… FAIR wizard IN THE END YOU GET A FAIR SCORE FAIR wizard IN THE END YOU CAN DOWNLOAD A COMPLETE DOCUMENT… WITHOUT WRITING A SINGLE WORD. THE SYSTEM EXTRACTS THE RELEVANT INFORMATION FROM YOUR WIZARD’S CHOICES ARGOS DMP AND DATASET LINKED (AND CAN BE LINKED ALSO TO PUBLICATIONS) LICENSES WELL EXPLAINED (CRUCIAL FOR FAIR) ARGOS CRUCIAL FOR FAIR PRINCIPLES UNIBO CUSTOMIZATION https://www.openaire.eu/argoscommunity-calls ARGOS WIZARD WITH DIFFERENT PATHS …WITH MANUAL INTEGRATIONS IN FREE TEXT SOMETIMES A BIT GENERIC/STIFF ARGOS YOU CAN LINK DATASETS AND PUBLICATIONS (USEFUL FOR OPENAIRE RESEARCH GRAPH) ATTENTION! NO WARNING ON THE «FAIRNESS» LEVEL. I CAN SIMPLY PUT «NO» WITHOUT A WARNING TELLING ME THAT THE DATA WILL BE NOT FAIR (AND BASICALLY USELESS!) ARGOS WARNING: IF YOU «FINALIZE», THE DMP GOES STRAIGHT TO ZENODO! ARGOS IN THE FINAL OUTPUT YOU CAN SEE AUTOMATICALLY EXTRATED TEXT AND MANUALLY INPUT TEXT (-) INTERESTING SECTION ON REUSE POTENTIAL