D1.1 Quality Assurance Plan

1 D1.1 Quality Assurance Plan V0.3 Grant agreement: No. 101069689 From: TECNALIA Prepared by: Maider Epelde Date:24/11/2022 2 TABLE OF CONTENTS 1. INTRODUCTION ............................................................................................................................................................................... 5 1.1 Objective of the deliverable ...................................................................................................................................... 5 1.2 Deliverable description ....................................................................................................................................................... 5 1.3 Contribution of partners .................................................................................................................................................... 6 1.4 Relation with other activities in the project .......................................................................................................... 6 2. DETAILED WORK PLAN .............................................................................................................................................................. 6 2.1. Technical work to be carried out ..................................................................................................................... 6 2.2. Use of resources ........................................................................................................................................................ 16 3. QUALITY PLAN FOR DELIVERABLES ................................................................................................................................18 3.1. Procedure for deliverables review .................................................................................................................18 3.2. Templates and formats ...................................................................................................................................... 20 4. INTERNAL COMMUNICATION CHANNELS ............................................................................................................... 20 4.1. SharePoint repository ............................................................................................................................................ 21 4.2. Contacts list and emails ...................................................................................................................................... 22 4.3. Project meetings ....................................................................................................................................................... 23 5. INNOVATION MANAGEMENT ........................................................................................................................................... 24 6. PROJECT MANAGEMENT PLAN ....................................................................................................................................... 25 Annexes .................................................................................................................................................................................................. 26 Annex 1: List of deliverables ................................................................................................................................................ 26 Annex 2: List of milestones .................................................................................................................................................. 28 3 ABBREVIATIONS CA Consortium Agreement D Deliverable DoA Description of Action EC European Commission GA Grant Agreement or General Assembly, on depend on the context IMP Innovation Management Procedure IP Intellectual / Industrial Property KER Key Exploitable Result M Month MS Milestone PM Person-month PMP Project Management Plan PSC Project Steering Committee QAP Quality Assurance Plan ST Subtask T Task WP Work Package WPL Work Package Leader LIST OF FIGURES Figure 2.1: WP structure in the PUSH2HEAT project ..................................................................................................... 7 Figure 3.1: Illustrative example of the procedure for deliverable review in the PUSH2HEAT project .......................................................................................................................................................................................................19 Figure 4.1: Folders structure in the SharePoint repository of PUSH2HEAT (screenshot) ................. 22 Figure 5.1: Description of ISAMPE - TECNALIA’s Standard Innovation Management Process .. 25 4 LIST OF TABLES Table 3.1: Official PUSH2HEAT logo ..................................................................................................................................... 20 Table 4.1: Official meetings in the PUSH2HEAT Project ......................................................................................... 23 VERSIONS No. Name Partner Contribution Date 0.1 Maider Epelde TECNALIA First complete draft 2022/11/29 0.2 - ALL Checked by the partners 2022/12/09 0.3 Maider Epelde TECNALIA Format updated to the PUSH2HEAT report template 2022/12/21 5 1. INTRODUCTION 1.1 Objective of the deliverable The main objective of the WP1 is to develop an effective, transparent and comprehensive administrative, financial and legal management to ensure the successful execution of the project. The management WP consists of three tasks, that last the whole duration of the project: • T 1.1 Project coordination and quality assurance • T 1.2 Communication, reporting and monitoring • T 1.3 Data management plan This deliverable D1.1 is related to the task T1.1 and is aimed at ensuring the quality of the different activities to be carried out in the PUSH2HEAT project. 1.2 Deliverable description The deliverable D1.1 is structured in several chapters explaining the following key aspects related to the quality assurance in the project: • Detailed work plan for each WP • Procedure for deliverables review • Templates and formats for different documents, meetings, etc. • Internal communication channels • Innovation management • Project Management Plan Note: the PUSH2HEAT proposal was submitted with four demo sites but one of them (the pilot plant to be implemented at CAPSA) failed during the GA preparation phase. CAPSA is not officially a beneficiary of the PUSH2HEAT project and the consortium is looking for a demo site that will substitute it. Once the alternative demo site is confirmed the responsibilities that should 6 have been assumed by CAPSA will be transferred to the new partner. However, it has not been possible to confirm the alternative demo site yet, so for the sake of clarity ‘CAPSA’ and ‘demo site in Spain’ are used to refer to this demo site. 1.3 Contribution of partners The task T1.1 in WP1 is led by TECNALIA and participated by the WP Leaders, i.e. TECNALIA, FRAUNHOFER, POLIMI, OST and EHPA. Being so, TECNALIA, as the lead beneficiary of the project is the main contributor of the content provided in this deliverable. 1.4 Relation with other activities in the project This deliverable is related with each and all activities, tasks and work-packages in the project as this “Quality Assurance Plan” will be the basis for the procedures to be followed in the execution of the project to guarantee the quality of the results and deliverables obtained in the project. 2. DETAILED WORK PLAN 2.1. Technical work to be carried out The adequate planification of tasks and resources is key for the quality of the obtained results. The description of the work to be developed in each of the tasks for each WP is described in the Document of Action (DoA). In this document, a summary of each WP, in line with the extended description in the DoA, is included. The detailed work plans at WP and task level will be continuously discussed in dedicated WP meetings and updated accordingly during the lifetime of the project, considering the evolution of the different activities. In the next Figure 0.1, the 6 work-packages in the project are exposed: 7 Figure 0.1: WP structure in the PUSH2HEAT project As it can be seen in the Figure 0.1, the content and the outputs of each WP are related with other WPs. This means that the collaborative relationship among all the partners will be one of the keys for success in the project. As results of all this work in the six WPs, 32 deliverables will be submitted during the life of the project. (see "Annex I: List of deliverables") In addition, during the project, 12 milestones are defined to assure the adequate advance of the project, from the first year of the project, related to the key outputs or results expected in each WP. (see "Annex 2: List of milestones") WP1: Project Management and Coordination Objectives: - To develop an effective, transparent and comprehensive administrative, financial and legal management to ensure the successful execution of the project. - To ensure the achievement of all project objectives in terms of time, quality and costs, managing the consortium in a successful and cost-effective way. - The overall strategic and operational management and steering of the project, ensuring the accuracy, quality and timelines of deliverables. 8 To carry out smooth and continuous communication and high-quality technical and financial reporting to the project’s progress to the European Commission. Tasks Task 1.1 Project coordination and quality assurance [M1-M48] Lead: TECNALIA; Partners: FRAUNHOFER, POLIMI, OST, EHPA. Task 1.2 Communication, reporting and monitoring [M1-M48] Lead: TECNALIA; Partners: ALL Task 1.3 Data Management Plan [M1-M48] Lead: FRAUNHOFER; Partners: ALL Deliverables D1.1 Quality Assurance Plan (M3, TECNALIA): A plan for project quality, risk, innovation and gender equality management. D1.2 Project Management Plan (M3, TECNALIA): A plan containing a Gantt chart and work breakdown structure including a schedule per task with responsible partners, use of resources, related subtasks, related deliverables and dependencies to other tasks. D1.3 Research Data Management Plan (M6, FRAUNHOFER): Plan for research data handling WP2: Full Scale Development and Optimization of Heat Upgrade Technologies Objectives: - Adapt and upscale the heat conversion units of the different heat upgrades technologies for its optimal integration in the demo sites. - Obtain an improved mechanical and thermal design for upscaling with minimal investment costs (CAPEX reduction). - Adapt and improve the control systems for industrial robustness and maximal efficiencies (thermal and electrical). - Design manufacturing procedures and process control systems for flexible adaptation of the technology for different industrial contexts. - Compare the different alternatives for the production of low-pressure steam regarding efficiency and reliability for each technology, and for its best-possible integration in the industrial process. - Obtain a techno-economic map of the different heat upgrade technologies for the identification of the most suitable technology for each application case. - Improve the design tools at component level and create a simplified map with common structure for all technologies to be used in the replication studies and monitoring. 9 Tasks Task 2.1 Full scale development of vapor compression heat pumps with piston compressors [M1-M15] Lead: SPH; Partners: TEC, VITO Task 2.2 Full scale development of vapor compression heat pumps with turbocompressors [M1-M15] Lead: ENER; Partners: TEC, VITO Task 2.3 Full scale development of absorption heat pumps [M1-M15] Lead: BSNOVA; Partners: TUB, TEC Task 2.4 Full-scale development of thermochemical heat pumps upgrading heat to 100 - 160ºC [M1-M15] Lead: QPINCH; Partners: VITO, TEC. Task 2.5 Process integration and steam production [M4-M15] Lead: TEC; Partners: BONO, SPH, ENER, BSNOVA, QPINCH Task 2.6 Techno-economic map of heat upgrade technologies [M4-M15] Lead: TEC; Partners: BONO, SPH, ENER, BSNOVA, QPINCH, UPV, POLIMI, OST, CARTIF. Task 2.7 Heat upgrade technologies: design tools and optimization. [M1-M15, M37-M48] Lead: TUB Partners: TEC, POLIMI, SPH, ENER, BSNOVA, QPINCH, UPV, VITO Deliverables D2.1 Full-scale heat development of vapor compression heat pumps with piston compressors (SPH, M15): A description of the improvements: new modules developed of the heat pump kit, description of the optimised heat transfer units and new control strategies. Includes description of the changes in the design tool. D2.2 Full-scale development of vapor compression heat pumps with turbocompressors (ENER, M15): A description of the improvements: mainly new optimised configuration of the components and new control strategy. Includes alternatives calculated by VITO. Includes description of the changes in the design tool. D2.3 Full scale development of absorption heat pumps (BSNOVA, M15): A description of the improvements: new mechanical design of the upscaled prototype aimed for cost reduction and optimized control strategy. Includes description of the changes in the EES and Modelica design tools. D2.4 Full scale development of thermochemical heat pumps (QPINCH, M15): A description of the improvements: optimizised design of the recuperator including the design analysis. Includes the version 2 Process Design Pack (PDP, with block scheme, equipment list, preliminary 3D model and budget quote) D2.5 Process integration and steam production in industrial processes. (TEC, M15): An analysis of alternatives for steam generation for the four heat upgrade technologies. 16 D6.3 Exploitation report: Key results, project innovations and post project strategy (TECV: M42): The key exploitable results of the project will be summarized and a strategy for their explotation beyond the project included. (Responsible partner: TECV) Milestones MS15: Website and PUSH2HEAT’s unique visual identify (including project templates) MS16: Comprehensive list of External Advisory Group members, their respective expertise and organisations 2.2. Use of resources Regarding the use of resources the DoA establishes the expected dedication of each beneficiary per WP. A more detailed resources distribution has been defined, indicating the expected PMs distribution of each beneficiary per WP and per task. This will be the baseline for the PUSH2HEAT consortium for the work that has to be carried out in order to fulfil the project objectives. If and when necessary, this preliminary PMs distribution will be updated accordingly. The following table gathers the PMs distribution per partner and per task that the project starts with. 17 TECNALIA TECV UPV BSNOVA EHPA SPH VITO FRAUNHO FER POLIMI QPINCH ENER ENCI TUB STC CARTIF OST CAPSA BONO CDG 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 TOTALES 122,25 8,00 35,70 24,70 34,70 20,95 19,70 54,00 56,20 49,70 36,70 6,95 24,70 22,70 46,70 43,70 28,70 34,75 27,00 WP1 Project Management & Coordination 41,00 0,00 0,70 0,70 1,70 0,70 0,70 5,50 1,70 0,70 0,70 0,70 0,70 0,70 0,70 1,70 0,70 0,70 0,70 T1.1 Project coordination and quality assurance 20,00 1,00 1,00 1,00 1,00 T1.2 Communication, reporting and monitoring 20,00 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 0,50 T1.3 Data Management Plan 1,00 0,20 0,20 0,20 0,20 0,20 4,00 0,20 0,20 0,20 0,20 0,20 0,20 0,20 0,20 0,20 0,20 0,20 T1.4 T1.5 T1.6 WP2 Full Scale Development and Optimization of Heat Upgrade 22,00 0,00 4,00 7,00 0,00 8,50 13,50 0,00 5,00 21,00 18,00 0,00 16,00 0,00 6,00 2,00 0,00 2,60 0,00 T2.1 Full scale development of vapor compression heat pumps 5,00 2,00 T2.2 Full scale development of vapor compression heat pumps 2,00 12,00 T2.3 Full scale development of absorption heat pumps 10,00 5,50 12,00 T2.4 Full scale development of thermochemical heat pumps 9,00 15,00 T2.5 Process integration and steam production 6,00 0,50 1,00 3,00 3,00 1,50 T2.6 Techno-economic map of heat upgrade technologies 3,00 3,00 0,50 0,50 2,00 1,00 1,00 2,00 2,00 1,10 T2.7 Heat upgrade technologies: design tools & optimization 3,00 1,00 0,50 2,00 0,50 3,00 2,00 2,00 4,00 4,00 WP3 Implementation of Demonstration Sites 26,00 0,00 6,00 9,00 0,00 5,50 1,50 31,00 18,00 2,00 15,00 0,00 4,00 18,00 6,00 0,00 22,00 25,40 19,80 T3.1 Analysis and requirements for the demo sites 5,00 0,50 5,00 5,00 2,00 1,00 6,00 4,00 5,00 1,50 T3.2 Planning and engineering 3,00 6,00 0,50 1,00 0,50 8,00 5,00 3,00 2,00 8,00 8,00 9,70 4,50 T3.3 Manufacturing of heat upgrade technologies 7,00 2,00 3,00 T3.4 System integration 6,00 0,50 1,00 9,00 2,00 1,00 8,00 8,00 8,00 8,80 T3.5 Commissioning and first performance tests 6,00 0,50 1,00 5,00 5,00 6,00 2,00 1,00 1,00 2,00 3,50 T3.6 Assessment on commissioning of Heat Upgrade Systems 6,00 0,50 0,50 0,50 4,00 1,00 1,00 1,00 1,00 0,70 1,50 WP4 Monitoring & Performance Data Analysis 16,50 0,00 9,00 1,50 1,00 1,00 2,00 14,50 17,50 12,00 1,00 0,00 2,00 0,50 6,00 6,00 2,00 1,10 2,50 T4.1 Monitoring plan 3,00 1,00 0,50 0,50 0,50 1,00 4,00 0,50 0,25 2,00 0,50 0,20 1,00 T4.2 Monitoring system integration and validation 4,00 5,00 4,00 5,00 0,50 0,25 0,20 1,00 T4.3 Monitoring, performance data analysis 7,50 6,00 0,50 7,50 9,00 5,00 1,50 1,00 0,25 T4.4 Guidelines for heat upgrade technologies design & integration 2,00 2,00 1,00 1,00 0,50 1,00 1,00 0,50 2,00 0,50 0,25 3,00 6,00 1,00 0,70 0,50 WP5 Business Models, Life Cycle & Impact Assessment 12,00 3,00 14,00 5,25 8,00 4,00 0,00 1,00 12,00 12,00 0,00 5,00 0,00 1,50 26,00 32,00 2,00 3,20 2,00 T5.1 Business models and contractual agreements 1,00 1,50 0,50 1,50 1,50 1,50 2,00 24,00 1,00 1,60 1,00 T5.2 Replication studies 2,00 14,00 1,00 9,00 6,00 4,00 2,00 T5.3 Life cycle environmental and cost assessment (LCA/LCC) 8,00 T5.4 Scenario-based Impact Assessment at EU level 2,00 0,25 2,00 0,25 3,00 0,25 0,75 6,00 2,00 0,50 1,00 0,50 T5.5 Analysis of barriers and policy recommendations 0,50 6,00 0,25 1,25 0,75 2,00 4,00 0,50 0,60 0,50 T5.6 Heat Upgrade Systems Exploitation Roadmaps 2,00 3,00 3,00 3,00 2,00 12,00 WP6 Dissemination, Communication & Exploitation of Project Results 4,75 5,00 2,00 1,25 24,00 1,25 2,00 2,00 2,00 2,00 2,00 1,25 2,00 2,00 2,00 2,00 2,00 1,75 2,00 T6.1 Communication and dissemination: planning and 1,00 0,25 0,25 5,00 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 T6.2 Stakeholders’ engagement and capacity building: 2,00 1,00 0,25 6,00 0,25 1,00 1,00 1,00 1,00 1,00 0,50 1,00 1,00 1,00 1,00 1,00 0,25 1,00 T6.3 Communication and dissemination activation: creating 1,00 0,25 0,25 6,00 0,25 0,25 0,25 0,25 0,25 0,25 0,00 0,25 0,25 0,25 0,25 0,25 0,25 0,25 T6.4 External Advisory Group: Management and coordination 0,50 0,25 0,25 5,00 0,25 0,25 0,25 0,25 0,25 0,25 0,50 0,25 0,25 0,25 0,25 0,25 0,25 0,25 T6.5 Exploitation of project results: business model development and innovation management 0,25 5,00 0,25 0,25 2,00 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,25 0,75 0,25 Milestones Beneficiary Affiliated to TECNALIA Beneficiary Beneficiary Beneficiary Beneficiary Beneficiary Beneficiary Beneficiary Beneficiary Beneficiary Affiliated to ENERTIME Beneficiary Beneficiary Beneficiary Associated Partner Beneficiary Beneficiary Beneficiary Workpackages and Tasks 18 3. QUALITY PLAN FOR DELIVERABLES The Quality plan for deliverables is encompassed by two parts: • Procedure for Deliverable review • Templates and formats 3.1. Procedure for deliverables review The deliverables are one of the main outputs or results, together with the implementations on the demo sites, of the PUSH2HEAT project. A specific procedure is established to review the deliverables and to assure in that way the highest quality of them. The review procedure uses the official delivery month as a reference date and tracks backwards in time to identify key deadlines for the different reviews for the quality assurance. The numbers of days indicated below refer to the number of days before the delivery date to the EC. They are natural days (not working days), so the precise dates need to be analysed and agreed between the involved parents in each case. Please note that this review process will only take effect on deliverables due Month 4 (January 2022) or later. The procedure for deliverables review will consist of the steps below (since the process is still internal, these steps are just indicative): 1. 3 months (90 days) before the submission date of the deliverable, the lead beneficiary partner must send the table of contents (ToC) and the distribution of commitments to the partners involved in the deliverable. 2. During the 90 to 60 days before the submission date, the lead beneficiary partner compiles all the contributions from partners and creates the first complete version of the deliverable. 3. 2 months (60 days) before the submission date of the deliverable, this first complete version must be sent to the Reviewer of the deliverable. • The Reviewer (responsible partner of the review) of each deliverable is defined in the beginning of the project (see the Reviewer for each deliverable in ‘Annex I: List of Deliverables’). In each GA meeting the reviewers of the deliverables to be submitted in the next 6 months will be checked and updated if necessary. 19 4. During 60 to 30 days before the submission date, the lead beneficiary partner and the reviewer of the deliverable work together to improve the quality of the deliverable and to elaborate the reviewed version of the deliverable. • Note: the reviewer’s task is not to improve the report, but to check its quality and provide improvement recommendations. 5. One month (30 days) before the submission date, the lead beneficiary partner must send the reviewed version of the deliverable to the WP leader for the last review, last changes if necessary and approval 6. 20 days before the submission of the deliverable, the final version is sent to the Project Coordinator (TECNALIA) for the last check. • Note: at this point the quality of the deliverable should be excellent. TECNALIA as Project Coordinator will read it just to verify it. 7. Submission Date: TECNALIA uploads the deliverable to the EC Repository In the next Figure 0.2, an illustrative example of the procedure for deliverable review in the PUSH2HEAT project is shown: Figure 0.2: Illustrative example of the procedure for deliverable review in the PUSH2HEAT project The procedure for deliverables review is designed and planned with enough time slots to be able to act in case of unforeseen events or lack of/low quality of a deliverable. Anyway, the following auxiliary steps are established for these cases: 20 • If low quality of a deliverable is detected in any of the steps of the review procedure, the coordinator will be notified, and a meeting will be called with all the parties involved to determine the scope of the problem and design a corrective plan. • If any external event or risk is detected that may influence the deliverable (quality, delay in submission, etc.), the coordinator will be notified, and a meeting will be called with all the parties involved to determine a contingency plan. • The EC Officer will always be kept informed about any deviation that is identified. 3.2. Templates and formats The templates for Deliverables, Meetings Agendas and Minutes, and Presentations, are designed within the “WP7– Dissemination and Communication”. The templates aim at: • creating a common visual identity of the project. • structuring the content to be reported in a coherent way. All the partners in the PUSH2HEAT project agree to use the templates that are available in SharePoint repository. On regard to the common image / brand of the project, this is being developed and will be fully finalized by M4 (January 2023) to ensure an immediate recognition of the project. The logo, as the visual messenger of the project, will be used by all templates, reports, and dissemination activities throughout the project. The official PUSH2HEAT logo was selected to represent the project via an online poll by the majority of the voting partners. Table 0.1: Official PUSH2HEAT logo 4. INTERNAL COMMUNICATION CHANNELS The continuous communication between all the partners of the Consortium is one of the keys that guarantees the success and the accomplishment of the ambitious objectives of the PUSH2HEAT project. 21 On regard to the QAP, several internal communication channels and tools will be on disposal to the whole Consortium. In this chapter, the following tools and procedures are explained: • SharePoint repository • Contact list and emails • Project meetings 4.1. SharePoint repository To facilitate and to ensure an efficient project communication, the Consortium has set up a collaborative workspace, a SharePoint repository more specifically, which will be used to store and exchange all relevant documents, considering the dissemination level of documents and the access rights of different user groups. The SharePoint collaborative workspace includes the following contents: • Major documents and reports as: o Grant Agreement (GA) and Consortium Agreement (CA) o Periodic Reports (both internal and official ones) o Other documents requested by the PO or the EC o Other documents suggested and / or approved by WPLs o Other documents requested and /or approved by the GA • Key information on the project: o GA meeting minutes and supporting documentation from project meetings and conference calls o Workplan of the project and of each WP o Contacts list o Templates to be used in the project (deliverables, Workplan excel, meeting & minutes, presentations, internal WP progress (technical and financial) reports, etc.) o Any other document / file considered useful by the Coordinator, the WPLs or TL • Key information of each WP o Deliverables o Meetings (minutes and supporting documentation of the WP) o Other key documents / files related to each WP 22 The collaborative workspace is a cloud platform that helps to securely store, share, manage, view and comment on any kind of document, and is structured into the folders exposed in the next Figure 0.3 (to be updated as far as necessary): Figure 0.3: Folders structure in the SharePoint repository of PUSH2HEAT (screenshot) 4.2. Contacts list and emails It is important to identify the relevant contact points required for each specific kind of tasks during the execution of the project. To avoid sending / receiving emails on topics outside the role of each individual person involved in the project, each partner must define within their team the specific responsibilities of each team-member. Thus, each partner must distribute the following roles / responsibilities among the people within their own PUSH2HEAT-team: • A project leader / coordinator within the entity, to be in charge of all the issues related to the Coordination (such as, General Assembly (GA) and Project Steering Committee (PSC)). • A person in charge of administrative or financial issues. • The person leading the WP for the partners that are leader of a WP (TECNALIA, FRAUNHOFER, POLIMI, OST, EHPA) • At least a person in each of the WPs (WP2 – 6) participated by the entity o In the case of the “WP3 Demo Implementation”, Demo Coordinator partner and person will be appointed for each demo site • A person to participate in the Communication & Dissemination Team (WP7). 23 In order to manage all the information about contacts in an easy and collaborative way, and Excel file of contacts is created [PUSH2HEAT_Contacts.xlsx] and uploaded to the SharePoint repository. All the partners have the responsibility for keeping always updated the list of contacts of their own entity and the role of each contact. The WP leaders are responsible to update the own mailing lists corresponding to their WPs and to contact to the appropriate person in each entity in each communication or email. 4.3. Project meetings The meetings calendar in PUSH2HEAT is managed by the Coordinator and the WPLs, who will send the agenda and invitations as defined in the Consortium Agreement. Organizers of WP meetings should send the corresponding invitations to the corresponding targets, and the Project Coordinator should be included in CC, in order to give an overview of these meetings and the possibility to take part. On regard to the Official meetings, the next Table 0.2 summarizes the planned meetings in the project: Table 0.2: Official meetings in the PUSH2HEAT Project The PEB Meetings and GA Meetings are planned to be held face-to-face meetings every 6 months. As general rule, at the end of each GA&PSC meeting, the next place and dates will be decided. The Project Review Meetings are estimated to be held in month 19-20 (April-May 2024), month 37-38 (November-December 2025) and in month 48 (October 2026). Ideally, we will try to make the GA&PEB meeting in the same dates of the Review. The WP leaders coordination meetings (with the PC) will be done online and in principle every 2 months. If the situation requires to do them more frequently more meetings will be scheduled. 24 Technical meetings at WP level will be done at least every 2 months. The WP leader will decide if more frequent meetings are necessary. Task level meetings will be scheduled by task leaders as far as necessary. In case of unexpected and / or urgent meetings, if possible, a doodle form will be used to agree on the date. Anyway, for urgent issues, the WP leaders can use email / phone to contact the required partners and solve the problem as soon and better as possible. The minutes of the meetings must be elaborated and distributed (SharePoint & email) within the 15 days after the meeting and the partners will have 7 days to review and validate the minutes. If no comment is received from partners during this period, the minutes are automatically approved. 5. INNOVATION MANAGEMENT Innovation management is the key for boosting competitiveness and sustainable growth in Europe. The effective innovation management system needs to include the innovation from the idea generation to the market results. The innovation management procedure (IMP) is established as the methodology and planning of the management of innovation within PUSH2HEAT, understood as a process for maximizing the capability of project outputs of being successful in the form of future products, services or processes, by combining creativity and a technical and market wise perspective. An effective innovation management system needs to include the innovation from the idea generation to the market results, especially on a project like PUSH2HEAT, where the emerging sector of high temperature heat pumps will bring important opportunities for market-ready innovative products at short-term. PUSH2HEAT will implement TECNALIA’s Standard Innovation Management Process ISAMPE, a derivative of ISAEP model 1. The ISAMPE process comprises: I Identification Improving the mechanisms for finding, capturing and communicating information about technologies (both internal and external) which may affect product development, production processes, opportunities and threats. S Selection Determining the portfolio of products and services and the associated production process technologies and their impact on environmental sustainability. A Acquisition (and Development) Technologies can be acquired either by internal development, external acquisition or co-development with partners. M iMpulse to innovation learning and improvement 25 The culture of learning expands to become a culture of continuous improvement with a focus on results. P Protection The effective protection of early stage technologies (freedom to operate, patent, industrial secret…) is an important part of the innovation management system. E Exploitation (and Transfer) Technologies need to be effectively exploited if they are to deliver long-term growth. It can also be the case that new technologies might themselves lead to previously unforeseen product or market opportunities and could potentially change the business strategy. Figure 0.4: Description of ISAMPE - TECNALIA’s Standard Innovation Management Process The identification and selection of the exploitable results has been done during the proposal stage and the partners will continue working on deeper details on the replication and exploitation of the results within the WP6. A first version of Communication, Dissemination and Exploitation strategy including stakeholders analysis will be available by M4 (D6.1) and an updated report will be delivered annually (D6.2). The final exploitation report, including key results, project innovations and post project strategy will be delivered by the end of the project. 6. PROJECT MANAGEMENT PLAN This deliverable “D1.1 Quality Assurance Plan” is complemented with the deliverable “D1.2 Project Management Plan” (PMP), in which the management and working model to be followed in the PUSH2HEAT project are defined and all the procedures / methods / tools for assuring the well-advances of the workplan of the project are described in detail.