PhysAgeNet Deliverable D4.2 Stakeholder Analysis Matrix: list of stakeholders, their interests and influence on the topic
Abstract
Network on evidence-based physical activity in old age (PhysAgeNet) The deliverable is a main outcome of the COST Action CA20104 - Network on evidence-based physical activity in old age (PhysAgeNet). The main aim and objective of the Action is to establish a sustainable network fostering evidence-based research and practice of physical activity in older adults and enhancing integration of innovative ICT solutions based on open data consolidated research information, in order to promote health and reduce the burden of inactivity in ageing populations. Working Group 4 (WG4) The objectives of the WG are 1. to develop the network in terms of full European coverage, age and gender balance, necessary disciplines, relevant stakeholder and external expert collaborations; 2. to make the network sustainable beyond the COST Action in terms of structure, management and finances; 3. to establish the results of the other Working Groups in appropriate and sustaining formats. The WG4 tasks can be structured in the following: T4.1 Establish internal communication (contact and mailing lists, reporting and planning schedules) of all network activities, continuous screening of all minutes / reports for ad-hoc and strategic dissemina- tion and exploitation. T4.2 Create and provide promotion material and dissemination channels, to be used by all network members on the occasion of their own conference visits, projects, teaching, including a yearly public newsletter T4.3 Explore requirements and opportunities for perpetuating the network partly or as a whole (e.g. collaboration and connection with universities, other networks or societies, business), including sus- tainability strategy and action planning, stakeholder analysis and balanced scorecard T4.4 Implement and further develop the measures to maximise impact (2.2, 3.2), including funding proposals (3.2) T4.5 Conduct a consensus process on the progress beyond initial topical status and needs update.
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CA20104 – Network on evidence-based physical activity in old age (PhysAgeNet) Deliverable D4.2. D4.2. Stakeholder Analysis Matrix: list of stakeholders, their interests and influence on the topic Contributors Working Group 4 Signe Tomsone (Associate Professor/WG4 leader), Jonathan Gómez-Raja (Chief Scientific Officer/WG4 vice-leader), David Paar (Associate Professor/WG4 member)
1. INTRODUCTION PhysAgeNet (COST Action CA20104) is a European network focused on promoting evidence-based physical activity in older adults. The network integrates interdisciplinary research and practice across Europe, aiming to enhance health outcomes and reduce inactivity-related burdens through innovative ICT solutions and open data frameworks. Stakeholders are parties that will be affected by operations, objectives and results of the network. Stakeholders that are relevant for the network are categorised and mapped according to several different perspectives including their geographical broadness, domains, type of activity, interest in the results, and level of influence. The Science Communication Plan of the PhysAgeNet defined the aim of all communication, dissemination and valorisation activities: to have evidence-based approaches for physical activity in old age adopted by all relevant stakeholders. As a main target audience were emphasized any experts aiming to prescribe and/or implement physical activity plans for older adults e.g. • Sports and Exercise Scientists • Physiotherapists • General practitioners (GPs)) Secondary target audiences were all the rest of stakeholders that actively or passively involved in the field of physical activity and exercise in older adults, e.g.: • Scientists/researchers in the field of sports and exercise science, physiotherapy, gerontology, geriatrics/medicine, gerontechnology, rehabilitation sciences and other related fields • General public and especially (older) adults (as in the lay audience at which the evidence-based physical activity practised should be applied to) • Policy makers at national/local (e.g. ministries of health, ministries of sport, sport commissions, national sports organisations, non-governmental associations (NGOs), research institutions/universities, health insurance companies) and international level (e.g. European Commission: Directorate-General for Education, Directorate-General for Health and Food Safety, Youth, Sport and Culture, EU Sports Forum and other Health-related initiatives) • Funders at national (e.g. German Research Foundation, German Federal Ministry of Education and Research, Swiss National Science Foundation, Italian Ministry of University and Research) and international level (e.g. Horizon Europe, European Cooperation in Science and Technology (COST)) • Professional Associations (e.g. American College or Sports Medicine, International Society for Physical Activity and Health) • Peer-review scientific journals, e.g. European Review of Aging and Physical Activity (BMC Central), Journal of Aging and Physical Activity (Human Kinetics), Frontiers in Sports and Active Living (Frontiers Ltd), Journal of Physical Activity and Health (Human Kinetics) Tertiary target audiences were: • Media (at national and international level) • Small-medium enterprises (SMEs) in the field of physical activity and exercise in older adults, e.g. SMEs that provide tools for the delivery of PA and exercise
PhysAgeNet participated in Horizon Results Booster (HRB) Module A – Portfolio Dissemination and Exploitation Strategy, forming a Project Group (PG) with DE-PASS and PROGRAMMING (2024). A stakeholder mapping was part of the process identifying priority audiences: researchers, healthcare professionals, policy experts, and older adults The communication, dissemination and valorisation for various stakeholders for the PhysAgeNet and engagement status by the end of network are identified below. 2. RESULTS 2.1. Researchers & Academia How stakeholders can benefit from the network • The increased exchange of knowledge between researchers, clinicians, trainers. • Data platform and tools allow researchers to access valuable data on physical activity interventions for older adults and leverage it for their own studies. • The network provides opportunities for collaboration on new research projects and knowledge sharing through workshops and discussions. Engagement Engaged on a consortium and network level. Needs to be informed outside the network on results achieved. 2.2. Policy experts and Activists How stakeholders can benefit from the network • Policy experts and activists can significantly strengthen their advocacy efforts and contribute to the development and implementation of effective policies that promote physical activity and healthy aging for older adults. • The network provides a platform for policy experts and activists to connect with researchers and practitioners working on physical activity promotion. This fosters collaboration and knowledge sharing, leading to more effective policy solutions. Engagement Supportive (Aware of project & impacts and supportive to change).
2.3. Healthcare Professionals How stakeholders can benefit from the network • Practical guidance for Healthcare Professionals and consolidated research information to design optimal, safe, feasible and effective PA programs for various target group. • Increase PA uptake while improving the experience of healthcare professionals and patients because use of the rehearsal strategies. • Competencies skill-up with geriatric medicine and physical activities programs Engagement Needs to be informed on results achieved. 2.4. Policy makers and public health institutions How stakeholders can benefit from the network • Policymakers benefits from easy-to-digest, trustful joint recommendations document that will help shape better policies and programmes and dissemination material Engagement Needs to be informed on results achieved. and their potential impact. 2.5. Older people and their carers How stakeholders can benefit from the network results • The network provides evidence-based information and well-trained practitioners across all the spectrum of health care services • The network results help to adopt more active lifestyle. Engagement to date Needs to be informed on results achieved. and their potential impact.
2.5. Barriers to dissemination Id Stakeholder group Description Considerations B1 Researchers & Academia Multiple databases and resources The abundance of databases and resources across various platforms can hinder accessibility for target audiences and researchers alike. B2 Policy experts and activists Limited time and resources Research findings might be presented in technical language, making it difficult for policy experts and activists without a scientific background to understand and utilise the information effectively. Furthermore, policy experts and activists often work under tight deadlines and may lack the resources or time to delve into complex research reports. Userfriendly formats might help disseminate the results. B3 Healthcare Professionals Reliance on academic journals, while important, doesn't reach practitioners and policymakers who need actionable findings. Moving beyond traditional academic publications to reach a broader audience is recommendable. Complement peer-reviewed papers with user-friendly formats, such as factsheets, infographics, and short video explainers. Develop a template for a concise and easy-to-read report summarizing key findings and recommendations applicable to diverse contexts. This will raise awareness and improve accessibility of research for various stakeholders. B4 Policy makers and public health institutions Unaware on results of the network. Network can act more effectively in terms of reaching broader audiences both in terms of policy makers, medical experts, and patients. B5 Older people Outreach barriers Develop a targeted social media campaign specifically aimed at the 60+ demographic. Craft clear and engaging messages with actionable recommendations to reach this audience effectively on relevant platforms. 2.7. Dissemination channels Researchers & Academia Policy experts and activists Healthcare Professionals Policy makers and public health institutions Demos and Videos Yes Yes Yes Yes Website and Blogs Yes Yes Yes Yes Newsletters Yes Social: LinkedIn Yes Yes Yes Yes Press Releases and Kits Yes Yes Yes Yes Flyers, Banners, Posters Yes
Researchers & Academia Policy experts and activists Healthcare Professionals Policy makers and public health institutions Events and Workshops Yes Yes Yes Yes Presentations Yes Yes Yes Yes Infographics and Factsheets Yes Yes Yes Yes Datasets and insights Yes Yes Yes Policy Briefs Yes Yes Note: In bold highlighted dissemination channels used by network. ANNEX 1 EXAMPLES OF DISSEMINATION NETWORKS The information added is based on the Stakeholder matrix (link below): https://docs.google.com/spreadsheets/d/1EX70nuSDt9WpWglqkaF07y5AGqpjrz0v6aafZyhELIM/edit?gid =0#gid=0 N Stakeholder Organisation Type Contacts 1. Researchers & Academia, Policy experts & Activists, Healthcare Professionals, Policy makers and public health institutions EGRAPA – The European Group for Research on Aging and Physical Activity Related Initiative Website: https://www.egrap a.org/ 2. Researchers & Academia European Review of Aging and Physical Activity (EURAPA) (BMC Central) Journal Website: https://eurapa.bio medcentral.com/ 3. Researchers & Academia Journal of Aging and Physical Activity (Human Kinetics) Journal
N Stakeholder Organisation Type Contacts 4. Researchers & Academia Frontiers in Sports and Active Living (Frontiers Ltd) Journal Website: 5. Researchers & Academia Journal of Physical Activity and Health (Human Kinetics) Journal Website: 6. All PA4AGE Erasmus+ Project Website: https://pa4ageproject.eu/ 7. Older people AGE International organization Website: https://www.ageplatform.eu/ 8. All Determinants of Physical Activities in Settings (DEPASS) COST Action (CA19101) Website: https://depass.eu/ 9. All PROmoting GeRiAtric Medicine in countries where it is still eMergING (PROGRAMMING) COST Action (CA21122) Website: https://costprogramming.eu/