Optimizing agile collaboration frameworks for carbon-efficient digital twin deployment in oil and gas: strategies, tools, and challenges in the planning phase

 Corresponding author: Alliy Adewale Bello. Copyright © 2025 Author(s) retain the copyright of this article. This article is published under the terms of the Creative Commons Attribution Liscense 4.0. Optimizing agile collaboration frameworks for carbon-efficient digital twin deployment in oil and gas: strategies, tools, and challenges in the planning phase Alliy Adewale Bello 1, *, Mobolaji Fakeyede 2, Ogochukwu Gold Abaneme 1, Vincentia Eshun1, Chukwuka Junior Akibor 3 and Frederick Owusu 4 1 Department of Project Management, Northeastern University, Roux Institute, Portland, Maine, U.S.A. 2 Department of Information Technology, Chevron Corporation, Nigeria. 3 Department of Management, University of Texas Rio Grande Valley, U.S.A. 4 Department of Earth Sciences and Geological Resources, Stephen F. Austin State University, U.S.A. Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 Publication history: Received on 25 December 2024; revised on 02 February 2025; accepted on 05 February 2025 Article DOI: https://doi.org/10.30574/gjeta.2025.22.2.0025 Abstract Integrating Agile frameworks into the planning phase of digital twin deployment provides a unique opportunity to improve operational efficiency and achieve carbon reduction goals in the oil and gas industry. This article investigates the use of Agile methodologies, such as Scrum and Kanban, to address the complexities of deploying digital twins while embedding sustainability into project workflows. The report reveals several major problems, including stakeholder misalignment, resource restrictions, and restricted collaboration across varied teams. To address these constraints, practical techniques such as training and capacity building, implementing Agile frameworks, and utilizing energy modelling tools such as EnergyPlus and OpenStudio are offered. Agile approaches, such as iterative feedback loops and real-time dashboards, are cited as enablers of continuous improvement and alignment with carbon efficiency goals. Key findings show that Agile frameworks enhance stakeholder collaboration, the incorporation of sustainability data, and adaptive planning to accommodate fast changing plans. The article also discusses the roles of Product Owners, Scrum Masters, and Technical Leads in integrating technical efforts with business objectives for sustainability. This study emphasizes the significance of Agile frameworks in improving the planning processes for digital twin projects, providing practical guidance for decreasing carbon footprints and meeting long-term environmental goals in the oil and gas sector. Keywords: Agile Frameworks; Digital Twins; Carbon Efficiency; Oil and Gas Industry; Sustainability; Planning Phase 1. Introduction Digital twins (Figure I) are virtual duplicates of physical systems that allow for real-time monitoring, modelling, and predictive analytics [1]. Digital twins have transformed operational efficiency in the oil and gas industry, optimizing output, minimizing equipment downtime, and assuring better resource allocation [2]. These systems use advanced data analytics and IoT technology to monitor operations, simulate possible outcomes, and drive decision-making in a virtual environment. Digital twins enable firms to improve safety, anticipate future disruptions, and save operating expenses by matching physical assets [3]. Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 35 The oil and gas industry, known for its enormous carbon footprint, is under increasing pressure to adopt more sustainable practices [4]. Here, digital twins emerge as an important instrument for attaining carbon efficiency by optimizing energy consumption, lowering emissions, and extending asset life. Companies such as British Petroleum and Shell are already using digital twins to improve energy efficiency and minimize environmental impact [5]. However, as use grows, difficulties like as integration costs, cybersecurity, and data standardization continue to prevent widespread implementation [6]. Overcoming these issues, especially during the planning stage, is critical for incorporating carbon efficiency into digital twin deployment strategies and harmonizing with global sustainability goals. Figure 1 Digital Twin 1.1. Significance of Agile Methodologies Agile methodologies or frameworks in project management are an array of methodologies that promote a flexible, iterative strategy to project delivery, with a focus on collaboration, customer feedback, and rapid releases of working product features to respond quickly to changing requirements [7]. Agile approaches, which were originally designed for software development, have altered how cross-functional teams work and adapt to changing project needs. Popular Agile frameworks include Scrum (the most extensively used), Kanban (flow-based), Lean, Feature-Driven Development (FDD), Extreme Programming (XP), and Scaled Agile Framework (SAFe) for big teams [7]. Scrum and Kanban frameworks, which emphasize iterative development, continuous feedback, and stakeholder involvement, are suited for dealing with the complexities of digital twin deployment. In the oil and gas business, where projects involve various teams and quickly changing objectives, Agile techniques provide a structured yet flexible approach to planning and implementation. Agile frameworks promote regular communication and iterative improvements, which increases transparency and allows teams to align on carbon efficiency targets [5]. Agile's iterative nature guarantees that sustainability is a continuous concern. Sprint reviews and retrospectives provide opportunity to evaluate and improve carbon efficiency measures at each level of planning. Integrating Agile approaches into the planning phase can greatly increase collaboration among technical teams, business leaders, and environmental specialists, propelling projects to operational and environmental success [8]. 2. Research problem Integrating sustainability into the deployment of digital twins in the oil and gas industry, especially during the planning phase, poses major obstacles. While digital twins have enormous potential to increase operational efficiency and lower carbon footprints, combining these benefits with sustainability goals frequently necessitates overcoming technological, organizational, and financial constraints. A major difficulty is incorporating carbon efficiency concerns early in the design phase, when decisions about resource allocation, energy usage, and lifetime implications are made. Furthermore, achieving smooth coordination among project managers, technical teams, and sustainability experts can be challenging. Misaligned priorities, insufficient training on carbon-efficient methods, and a scarcity of standardized instruments exacerbate these problems. Also, the high initial costs and complexity of integrating digital twins with Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 36 legacy systems impede the implementation of sustainable plans. Addressing these problems necessitates a bespoke approach that uses Agile collaboration frameworks to unify disparate teams and build sustainability into the project's basis. 2.1. Objectives and Scope The present research investigates how Agile collaboration frameworks can be adjusted to the planning phase of digital twin deployment in the oil and gas industry to achieve carbon efficiency while meeting business requirements. It investigates techniques for improving collaboration, including sustainability, and overcoming obstacles in large-scale projects. The investigation addresses four key research questions: (1) How can Agile frameworks improve collaboration among stakeholders? (2) What strategies ensure carbon efficiency during planning? (3) Which roles and tools are most effective in supporting carbon-efficient planning? (4) What challenges arise in applying Agile to digital twin deployment, and how can they be mitigated? 3. Methodology This study takes a qualitative approach to investigating the incorporation of Agile frameworks into the planning stage of digital twin deployment for carbon efficiency in the oil and gas industry. It draws on current research, industry reports, and case studies to point out the essential problems, tactics, tools, and responsibilities associated with Agile deployment. The study is organized around four important questions: enhancing stakeholder communication, guaranteeing carbon efficiency during planning, identifying effective roles and tools, and overcoming barriers in Agile adoption. The study emphasizes an overall examination of Agile techniques, focusing on stakeholder alignment, iterative feedback loops, and sustainability measures. Practical examples from sectors that use Agile for energy modelling and carbon footprint reduction are presented to demonstrate successful framework customization. Stakeholder misalignment and resource restrictions are among the key difficulties addressed by recommended mitigation techniques such as capacity building, leadership engagement, and the use of advanced tools such as EnergyPlus and real-time dashboards. 4. Agile framework collaboration and its role in digital twin deployment Agile methods, such as Scrum, Kanban, and SAFe, offer flexible and iterative approaches to project management, making them ideal for complex and dynamic contexts like digital twin deployment. These frameworks enable teams to respond swiftly to changing requirements and emerging technologies, which are critical components of digital twin projects that frequently involve real-time data updates and fluctuating project scopes [9] Scrum is an Agile framework that prioritizes short, focused work cycles known as sprints. Teams collaborate and hold regular meetings, such as daily stand-ups and sprint reviews, to ensure alignment and make quick improvements [10]. This structure is very useful in settings where requirements change often, like in digital twin deployments. Scrum's iterative structure encourages stakeholders to provide ongoing input, guaranteeing that each sprint builds on the preceding one, which is critical for retaining momentum and relevance in a quickly changing field [11]. Kanban uses a more visible approach, concentrating on improving the flow of work through the system. Teams use boards to track progress, limiting work in progress and identifying and addressing bottlenecks. This visual method allows teams to focus on making tiny, incremental improvements, which is critical for digital twin deployments that require frequent updates and modifications. Kanban's flexibility allows teams to readily modify priorities without affecting the overall flow of the project [12,13]. According to Pavlíčková et al. (2024), SAFe (Scaled Agile Framework) is intended for large enterprises that need to coordinate across several teams working on complicated projects. By combining lean thinking with Agile principles, SAFe offers an organized method for expanding Agile practices over sizable teams and departments. SAFe maintains Agile's adaptability to change while guaranteeing alignment for digital twin projects in sectors like manufacturing, energy, or healthcare where many teams must work across numerous roles [14]. These Agile frameworks are particularly relevant to digital twin deployment because they promote continuous delivery, real-time feedback, and stakeholder collaboration. Digital twin projects often require input from various disciplines including engineering, data science, and business strategy, making Agile’s flexibility and emphasis on collaboration Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 37 highly beneficial. This helps teams address unexpected challenges, innovate more effectively, and ensure that the digital twin models evolve in line with real-world changes, ultimately reducing the risks associated with large-scale implementations. 4.1. Enhancing Collaboration Between Stakeholders Agile methodologies are fundamentally designed to foster collaboration among stakeholders, which is essential in ensuring successful project outcomes. Central to Agile's collaborative nature are its ceremonies: stand-ups, retrospectives, and sprint reviews (Figure 2). Figure 2 Agile Ceremonies Stand-ups, held daily, are quick meetings where team members briefly share updates on their progress, discuss roadblocks, and set priorities for the day [15]. This short, focused interaction ensures that everyone is on the same page, facilitates transparency, and allows for real-time adjustments [16]. In cross-functional teams, where stakeholders from different areas such as engineering, data science, and business are involved, stand-ups encourage open communication and help avoid misunderstandings by providing a regular touchpoint for alignment [17]. Retrospectives are held at the end of each sprint and offer a dedicated space for teams to reflect on what went well and what could be improved. This ceremony encourages continuous improvement, allowing technical teams and business stakeholders to adapt and refine processes, workflows, and collaboration strategies. Retrospectives ensure that teams can resolve any friction points or gaps in understanding, which is especially critical when working with diverse stakeholders who might have different priorities and working styles [18,19]. Sprint reviews are another key Agile ceremony where teams demonstrate what has been accomplished during the sprint. This provides an opportunity for stakeholders including business leaders, project managers, and clients to provide feedback. Through the inclusion of business and technical teams in this collaborative process, sprint reviews ensure that project goals, such as carbon efficiency, are continuously reassessed and aligned with stakeholder expectations [20]. This helps maintain focus on delivering outcomes that support both technical advancement and business objectives [21] Agile frameworks in digital twin deployment play a critical role in aligning technical teams with business goals, particularly those related to carbon efficiency. It ensures that both technical and business stakeholders are involved throughout the project lifecycle, making it easier to adjust and refine the project’s direction as new information and feedback become available. One example is in the continuous evaluation of energy usage during the deployment of digital twins in smart cities or industrial facilities [22]. Agile teams can break the project into smaller, manageable sprints, each focused on optimizing specific aspects of energy efficiency. At the end of each sprint, technical teams can assess the impact of their work on carbon emissions, with business stakeholders reviewing the results to ensure that the project is meeting sustainability targets. If carbon reduction goals aren’t being met, business stakeholders can adjust priorities or suggest alternative solutions, which are then incorporated into the next sprint cycle. For instance, if a digital twin model of a building's Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 38 energy consumption doesn’t show the expected reduction in carbon emissions, the Agile process allows for quick identification of where improvements can be made. During sprint reviews, both technical teams and business stakeholders can discuss the model's performance in terms of energy use, carbon emissions, and cost-effectiveness. If the carbon reduction target is not being achieved, adjustments can be made, such as recalibrating sensors, changing algorithms, or updating operational strategies to improve energy savings. Agile’s emphasis on regular stakeholder collaboration ensures that the technical team remains focused on the business's overarching goal of carbon efficiency. The continuous feedback loops created by Agile ceremonies ensure that the technical team receives constant input from business stakeholders, allowing them to adjust their work in real-time to meet carbon reduction objectives. 4.2. Addressing Communication Barriers Communication problems are frequent in large-scale initiatives, particularly when team members are spread out geographically. Communication problems are made worse by the digital gap, which is exacerbated by differences in access to technology and digital literacy. Inequities in information exchange and participation may result from certain stakeholders' inability to use technology efficiently or their lack of access to fundamental communication tools. Promoting inclusive communication requires bridging this digital divide through investments in technical infrastructure, training, and capacity-building programs [23]. Variations in technology adoption rates among stakeholders can impact communication effectiveness. While some organizations may embrace cutting-edge communication technologies and digital tools, others may be more resistant to change or constrained by legacy systems [24]. Mismatched technology capabilities and preferences can complicate collaboration efforts and hinder interoperability between systems, leading to inefficiencies and communication breakdowns [25] To address these challenges, various tools can be employed to foster transparency and accountability in communication. Project management software like Jira, Trello, and Confluence can facilitate real-time communication and information exchange. These tools offer features such as task tracking, document sharing, and collaboration spaces, enabling team members to stay informed and engaged. It helps ensure that all stakeholders have access to the same information, reducing the risk of misunderstandings and miscommunications [26]. Furthermore, video conferencing and instant messaging technologies can connect geographically separated team members, enabling real-time conversations and decision-making [27]. These solutions can also help with language translation and interpretation services, encouraging inclusivity and effective communication across varied teams. 5. Strategies for carbon-efficient digital twin planning: integrating sustainability in the planning phase Integrating sustainability into the planning phase of digital twin deployment is critical for achieving carbon efficiency and ensuring alignment with broader environmental goals. This integration requires adopting methodologies like Lifecycle Assessment (LCA), engaging sustainability experts, and leveraging advanced data analytics to predict and optimize energy consumption effectively [28]. 5.1. Lifecycle Assessment (LCA): Importance and Application during Planning Lifecycle Assessment (LCA) is an important tool for integrating sustainability into the planning process. It assesses the environmental impact of a project or product throughout its lifecycle, from raw material extraction to end-of-life disposal [29]. LCA is used as a decision-making framework in digital twin deployment, delivering a full perspective of potential carbon emissions at various stages of the project. For example, in the building business, digital twins are used to simulate energy use and optimize material choices, ensuring that resource use is minimized while retaining efficiency [30]. Identifying high-emission phases early will make planners to adjust project specifications, adopt eco-friendly materials, and implement energy-saving measures. This predictive capability of LCA fits closely with the digital twins, where adjustments can be modelled and tested before implementation, thus preventing costly rework or oversights that could compromise sustainability. 5.2. Engaging Sustainability Experts and Stakeholders to Set Carbon Efficiency Goals Involving stakeholders, such as sustainability specialists, in the planning stage guarantees that carbon efficiency targets are clear and attainable. A common understanding of sustainability priorities is fostered by cooperative conversations Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 39 including engineers, data scientists, corporate executives, and environmental professionals [31]. Digital twins, for example, let stakeholders to view scenarios of energy usage, evaluate environmental implications in real time, and collaborate to devise emission reduction plans. Stakeholder input guarantees that carbon reduction strategies are workable within operational and financial restrictions, while the involvement of sustainability specialists guarantees that these strategies are grounded in scientific principles. A balanced approach to attaining carbon efficiency is provided by this cooperative approach, which improves the alignment of technological solutions with long-term economic and environmental objectives [31, 30]. 5.3. Leveraging Data Analytics to Predict and Optimize Energy Consumption When digital twins are paired with powerful data analytics and IoT sensors, they provide unprecedented prospects for predicting and optimizing energy use. Digital twins help planners detect inefficiencies and implement targeted interventions by processing real-time data on energy usage, temperature, and equipment performance [3, 33]. For example, in the manufacturing industry, data analytics may estimate peak energy demand and recommend changes to production schedules, saving waste and pollution. Similarly, in building operations, digital twins can replicate HVAC (heating, ventilation, and air conditioning) system performance, assuring maximum energy efficiency while maintaining occupant comfort [34] 6. Framework customization for carbon efficiency: defining sustainability metrics and their role in agile sprints Customizing carbon efficiency frameworks is crucial for using digital twin technologies to cut carbon emissions in a variety of businesses. Firms can link their Agile processes with sustainability goals by identifying sustainability criteria, implementing iterative feedback loops, and reviewing successful case studies [30]. Sustainability metrics give quantifiable indicators for evaluating environmental effect and connecting project objectives with carbon efficiency targets. These measures could include carbon emissions per operational hour, energy intensity per output, and waste reduction percentages. In Agile sprints, these metrics are included into the sprint planning and review processes, allowing teams to incrementally track their progress toward sustainability targets. As an illustration, in a digital twin deployment for building retrofitting, measures such as energy savings % or reduction in operational carbon footprint influence decision-making throughout each sprint. By establishing explicit, actionable sustainability targets, Agile teams may prioritize work that directly contribute to environmental goals. 6.1. How Iterative Feedback Loops Can Ensure Incremental Improvements in Carbon Efficiency The Agile philosophy of iterative development, paired with feedback loops, is extremely successful in ensuring continuous progress in carbon efficiency. Feedback loops allow teams to evaluate the impact of their decisions on a regular basis and adjust depending on real-time data and stakeholder input. For instance, digital twin systems combined with IoT sensors provide real-time data on energy use and emissions. This data may be examined after each sprint, allowing teams to fine-tune their plans for the following iteration. If a proposed solution does not match sustainability parameters, the feedback loop indicates areas for improvement and allows course changes. Such periodic changes ensure that carbon reduction targets are gradually met, with lessons learnt from one cycle feeding into the next. 6.2. Case Examples of Successful Customization Applications in the real world show how successful it is to modify frameworks for carbon efficiency. The construction industry's employment of digital twins to maximize building retrofits is one noteworthy example. Agile methodologies and digital twin technology were recently used to track and lower the operational carbon footprint of commercial buildings. Agile sprints were organized around reaching predetermined carbon reduction goals, like integrating renewable energy sources and improving HVAC systems. A 30% decrease in energy use and a notable drop in carbon emissions resulted from the team's ability to assess the effects of each intervention and modify their tactics in response thanks to feedback loops [30, 35, 36] Another example comes from the manufacturing industry, where digital twins were used to model production workflows and identify energy-intensive processes. The team was able to reduce peak energy demand by 20% by rearranging equipment usage schedules through the use of sustainability metrics in Agile sprints, and regular stakeholder feedback ensured that these changes were in line with operational requirements while maintaining carbon efficiency [37]. Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 40 7. Roles, tools, and techniques in agile planning The successful planning and implementation of digital twin projects require key roles within Agile teams to function collaboratively, ensuring that the project achieves both its technical and sustainability goals. Each role plays a distinct part in driving carbon efficiency and maintaining alignment with project objectives. Figure 3 Agile Roles Together, these responsibilities guarantee that sustainability is ingrained throughout the course of the project. Carbonefficient features are defined and prioritized by the Product Owner, team alignment is facilitated and obstacles are removed by the Scrum Master, sustainability goals are translated into actionable tasks by the Business Analyst, and system architecture support is ensured by the Technical Lead. When combined, they provide a framework in which Agile processes are not only effective but also significantly improve environmental stewardship and carbon reduction. Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 41 7.1. Tools and Techniques Effective tools and techniques are integral to Agile digital twin planning, ensuring seamless collaboration, accurate energy modelling, and continuous monitoring of sustainability goals. Leveraging on modern project management software, energy modelling platforms, and real-time dashboards, teams can optimize processes to achieve both technical and environmental objectives. 7.2. Project Management and Collaboration Tools Tools like Jira, Asana, and Confluence are widely used in Agile workflows to manage tasks, foster collaboration, and streamline communication among stakeholders (Table I). These platforms allow teams to break down complex projects into manageable tasks, assign responsibilities, and track progress in real-time. Table 1 Project Management tools and their functions Tools Functions Source Jira Supports Agile practices such as sprint planning and backlog prioritization [38] Asana Offers visual workflows to monitor project timelines. [39] Confluence Serves as a centralized documentation hub, enabling teams to share knowledge and align on project objectives. [40] ScrumWise Supporting both daily work and agile planning and management. ScrumWise seems to offer all the features needed to run a Scrum project. [41] While these tools are not specific to digital twin projects, their integration into Agile frameworks helps ensure that carbon efficiency goals remain a consistent focus across all tasks. These platforms also provide visibility to all stakeholders, making it easier to identify bottlenecks and course-correct in alignment with sustainability metrics. 7.3. Energy Modelling Software for Simulating Carbon Impacts Energy modelling tools, such as EnergyPlus and OpenStudio, are critical for simulating and optimizing carbon impacts during digital twin deployment. These platforms enable teams to analyze energy consumption patterns and evaluate the environmental performance of proposed designs or operational strategies. Using these tools into Agile sprints will help teams to prioritize features that contribute to energy efficiency and validate their impact through iterative testing. This ensures that digital twin systems are optimized for sustainability from the planning phase onward. Table 2 Energy Modelling software and their functions Software Functions Source EnergyPlus Allows for the detailed simulation of HVAC systems, lighting, and renewable energy integration, providing actionable insights for reducing carbon emissions. [42] OpenStudio Offers a user-friendly interface for energy modelling, making it accessible to both technical and non-technical stakeholders. [43] 7.4. Real-Time Dashboards for Visualizing Progress Real-time dashboards are critical for tracking and visualizing progress toward sustainability objectives in digital twin initiatives. These dashboards combine data from IoT sensors, energy modelling software, and other sources to provide a complete picture of key performance indicators (KPIs) [44]. Dashboards, for example, can provide indicators like realtime energy consumption, carbon emissions, and operational efficiency, allowing teams to track their progress toward specific goals. The ability to visualize data in real-time allows Agile teams to quickly discover deviations from carbon reduction targets and implement remedial actions in succeeding sprints. Furthermore, dashboards improve stakeholder participation by presenting clear, understandable visualizations of project outcomes, creating a shared commitment to sustainability. Global Journal of Engineering and Technology Advances, 2025, 22(02), 034-045 42 8. Challenges and mitigation strategies in agile framework implementation Table 3 Challenges and Mitigation strategies in Agile framework implementation S/N Challenges Mitigations 1. Stakeholder Misalignment and Knowledge Gaps Training and Capacity Building: Offer training sessions and workshops to educate stakeholders on Agile principles, their roles, and the importance of alignment to project goals. Clear Communication Channels: Establish frequent communication touchpoints (e.g., sprint reviews, retrospectives) to ensure shared understanding of objectives. Collaborative Goal Setting: Involve all stakeholders in defining project objectives, ensuring buying and reducing conflicts caused by differing priorities. 2. Resource Constraints and Scalability Issues Resource Planning: Prioritize tasks based on value and resource availability during sprint planning to optimize resource utilization. Piloting Agile Frameworks: Begin with small-scale pilots to identify resource bottlenecks and refine processes before scaling Agile across the organization. Flexible Budgeting: Adopt an iterative budgeting approach to allocate resources dynamically as project requirements evolve. 3. Resistance to Change and Cultural Barriers Leadership Commitment: Secure strong support from senior management to model Agile values and create a culture of collaboration and adaptability. Gradual Transition: Implement Agile practices incrementally rather than overhauling the entire process at once. . Change Management Initiatives: Use change management strategies to address resistance by highlighting the benefits of Agile frameworks through case studies, success stories, and pilot results 4. Inconsistent Team Collaboration Across Functions Cross Functional Training: Train teams to collaborate effectively across disciplines, breaking down silos and fostering a shared sense of purpose. Team Alignment Rituals: Use Agile ceremonies like standups and sprint planning to align cross functional teams. 5. Limited Feedback Mechanisms for Continuous Improvement Establish Feedback Loops: Integrate regular retrospectives and sprint reviews to gather team insights and stakeholder feedback. Data Driven Decision Making: Use metrics and dashboards to evaluate progress and inform adjustments. 6. Technology Adoption Challenges and Tool Overload Simplify Toolsets: Identify and adopt a core set of tools (e.g., Jira, Trello, Confluence) that meet project needs without overwhelming the team. Training on Tools: Provide hands on training on the selected tools to ensure proper usage and adoption. Technical Support: Establish a support structure for resolving technical challenges with Agile tools quickly. 7. Unrealistic Expectations of Agile Results Set Realistic Goals: Manage expectations by communicating those Agile focuses on incremental improvements rather than instant transformations. Frequent Progress Reviews: Share small wins and milestones regularly to demonstrate progress toward goals.