TRR237 Guide: Creating Your Zenodo Account Step by Step

TRR237 Guide: Creating Your Zenodo Account Step by Step Preamble Repositories offer individual researchers significant personal benefits by providing a secure, long-term home for their work, ensuring that valuable research outputs – whether publications, datasets, software, or presentations – are safely preserved and easily retrievable at any stage of their career. Using a repository like Zenodo makes your research outputs immediately citable by assigning a unique Digital Object Identifier (DOI) to each upload, which increases your visibility, helps you receive proper academic credit, and streamlines reporting to funders. Zenodo’s flexible licensing, lack of file format restrictions, and generous file size limits (up to 50GB per item) mean you can share your work without technical barriers, while its integration with platforms like GitHub and OpenAIRE simplifies compliance with open access mandates and enhances your professional profile. If your work fits better in a subjectspecific repository, you can easily identify suitable options using re3data.org, ensuring your research reaches the most relevant audience and maximizes its impact. In addition, the TRR237 has established its own Zenodo community, providing a dedicated space for all outputs generated by our TRR237 projects. This community not only offers a centralized and curated home for your research, making it easier to organize and showcase your work, but also strengthens connections among project members and increases the international visibility of our collective achievements. By associating your outputs with the TRR237 Zenodo community, you ensure they are recognized as part of a larger, high-profile research initiative, further enhancing your professional reputation and the reach of your work. Table of Contents Preamble .................................................................................................................... 1 1. Introducing Zenodo ................................................................................................ 2 2. Creating the Zenodo Account ................................................................................. 3 3. Associate with the TRR237 Zenodo Community .................................................... 5 4. Submit Your Record to the TRR237 Community .................................................... 5 Document Information ................................................................................................ 7 1. Introducing Zenodo Zenodo is a free, open-access repository developed by CERN under the European OpenAIRE program, designed to enable researchers from all disciplines to share, preserve, and cite a wide range of research outputs—including datasets, publications, software, and presentations. Zenodo accepts any file format and automatically assigns a Digital Object Identifier (DOI) to each upload, making research outputs easily citable and discoverable. The platform is open to all researchers worldwide and imposes no restrictions on file size, format, or license, supporting the principles of open science and long-term data preservation. The Zenodo TRR237 Community Our research consortium maintains a dedicated Zenodo community—a curated collection on the Zenodo platform where we gather, manage, and showcase research outputs from all TRR237 members. This community enables us to collectively share datasets, publications, code, and other research materials, ensuring visibility, persistent citation, and compliance with open science principles. Submissions are reviewed and curated by designated members, helping to maintain quality and relevance within our consortium’s research portfolio. Community Admins: • Owner: Veit Hornung | A27, Z, INF <[email protected]> • Owner: Carina Mann | A25 <[email protected]> • Owner: Min Ae Lee-Kirsch | B21, A11 <[email protected]> • Owner: Claudia Günther | B20 <[email protected]> • Owner: Gunther Hartmann | A04 <gunther[email protected]> • Owner: Eva Bartok | A06 <[email protected]> • Owner: Simon Görgen | Z, INF <[email protected]> For all questions regarding the TRR237 Zenodo Community please contact Simon Görgen. Quick Access Links: • Zenodo website: https://zenodo.org/ • Zenodo TRR237 Community: https://zenodo.org/communities/trr237/ 2. Creating the Zenodo Account In the following step-by-step instructions, you will be guided through the process of creating your Zenodo account. This guide will help you choose the most suitable signup method, enter the required information, and activate your account, ensuring you are ready to deposit and share your research outputs on Zenodo. Step 1: Visit the Zenodo website • Open your web browser and go to https://zenodo.org. • Click the orange "Sign up" button, usually located at the top right corner of the homepage. Step 2: Choose a Sign-Up Method • You can create an account using one of these methods: o ORCID: Click "Sign up with ORCID" and follow the prompts to log in to your ORCID account. Provide your email address if requested. Confirm your email via the instructions sent to your inbox. o GitHub: Click "Sign up with GitHub" and authorize Zenodo to access your GitHub account. o Email (Local Account): Fill in your username, full name, affiliation, email address, and password (minimum 6 characters). Click "Sign up" and confirm your email address via the instructions sent to your inbox. Step 3: Activate Your Account • Check your email inbox for a confirmation message from Zenodo. Click the link in the email to activate your account. You must confirm your email before you can make your first upload. Step 4: Set Up Your Profile • After activation, log in to Zenodo and navigate to your account settings. • Here, you can add or update the following details: o Profile: Provide the community with meaningful information about your profile to enable your identification. Under preferences, enable profile and/or email visibility to enable colleagues to find your profile. o Change password: Kind of self-explanatory. o Security: Shows a list of devices used to log into your account. o Notifications: You can select to keep notifications turned on. They are sent to the email provided in your profile. o Linked accounts: Here you can link your GitHub, ORCID, and OpenAIRE accounts. o Applications: Here you can manage connections between your Zenodo account and external services or applications, such as ORCID or GitHub. o GitHub: Here you can integrate your Zenodo account with your GitHub account. Once your account is set up and confirmed, you are ready to start uploading and sharing your research outputs on Zenodo. PIs and TRR237 associated researchers may proceed to get affiliated with the TRR237 Zenodo Community. 3. Associate with the TRR237 Zenodo Community This step-by-step guide helps you to associate your newly created Zenodo account with the TRR237 Zenodo community. Being part of this community ensures your research outputs are visible within our consortium’s curated collection and supports open science practices. Step 1: Request your association via Email • Email your Zenodo account name and the email address used for registration to Simon Görgen | Z, INF <[email protected]> • You will then be added as a Reader to the TRR237 Zenodo community, which will allow you to view and stay informed about community submissions. Association with the TRR237 community is not necessary to submit your Zenodo Uploads with the community. 4. Submit Your Record to the TRR237 Community In this section, you will find a step-by-step guide to help you submit your records to the TRR237 Zenodo community. Step 1: Prepare Your Account • Ensure you have created and activated your Zenodo account. • Log in to Zenodo at https://zenodo.org. Step 2: Upload Your Research Output • Click the “New Upload” button (usually a “+” sign or “Upload” at the top of the page). • Fill in all required metadata fields and upload your file(s). • Complete the description, authors, keywords, and select an appropriate license. Step 3: Submit Your Record to the TRR237 Community • Above the upload page, go to the “Communities” section. • Search “TRR 237” in the search box and select the TRR237 community from the list. • Add any additional communities if relevant, but note that each submission is reviewed by community curators. 4. Publish and Submit for Review • Once all required fields of your Upload are completed, click “Publish.” • Your record will be submitted to the TRR237 community for review. Community curators will check your submission before it is accepted and publicly listed within the community. 5. Await Confirmation • You may receive a notification or email once your submission has been reviewed and accepted by the community curators. • Ideally you send an email notifying the community owners listed above of your submission and provide relevant additional context. Step 6: Need Help? • If you encounter any issues or have questions about the process, contact the TRR237 Data Steward (Simon Görgen | Z, INF <[email protected]>) or refer to Zenodo’s help documentation. This process ensures your work is properly associated with the TRR237 Zenodo community, increasing its visibility and supporting collaborative open science within our network. Document Information Title TRR237 Guide: Creating Your Zenodo Account Step by Step Creator Simon Görgen1,2 https://orcid.org/0009-0001-9682-6020 1 Transregio 237 Nucleic Acid Immunity, 2 University Hospital Bonn, Germany Subject Zenodo, Research Data, Open Science, Repositories, Accounts Description A step-by-step guide to set up a Zenodo account and to submit records to a community. Publisher Zenodo, operated by CERN Funding Funded by the Deutsche Forschungsgemeinschaft (DFG, German Research Foundation) – Project number 369799452 / TRR237 – Project INF Date 2025-06-09 Version v1-2 Type Guide Identifier 10.5281/zenodo.15622624 Language en - English Version Version 1.2 Rights Creative Commons CC0 1.0 Universal https://creativecommons.org/publicdomain/zero/1.0/