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Annals of the University of Craiova for Journalism, Communication and Management, Volume 11, 2025 196 196 Volume 11, 2025, 196-205 h1ps://doi.org/10.5281/zenodo.17849958 EXPLORING CONTINUOUS PROFESSIONAL DEVELOPMENT’S EFFECTS ON EFFICACY AND JOB PERFORMANCE OF GHANAIAN UNIVERSITY ADMINISTRATIVE STAFF Freda Awonakie Akwetey Department of Leadership and Management, University of South Africa, South Africa ORCID 0009-0002-4013-2668 Abstract This study investigated the influence of Continuous Professional Development (CPD) on administrative staff in Ghanaian universities, focusing on how CPD participation enhances skills, knowledge, and job performance. A quantitative approach was adopted, with surveys administered to 521 administrative personnel across selected institutions. The instrument assessed participants’ involvement in CPD and their perceptions of its effects on skills, knowledge, performance, and overall efficacy. Data were analysed using SPSS Version 27 to explore associations between CPD engagement and indicators such as productivity, efficiency, and problem-solving capacity. Findings demonstrated that CPD participation exerted a significant positive impact across all dimensions, with a mean score of 4.00, reflecting improvements in career advancement, adaptability, learning opportunities, and communication. Moreover, CPD led to enhanced job performance, notably in productivity, engagement, error reduction, satisfaction, time management, and reduced absenteeism. The study recommends that universities prioritise diverse, innovative CPD initiatives responsive to evolving higher education needs. Keywords: Continuous Professional Development (CPD), Knowledge, Skills, Impact, Efficacy, job performance Introduc)on In the rapidly evolving higher educa^on sector, ins^tu^onal success extends beyond academic excellence to include the competence and effec^veness of administra^ve personnel (Hughes, 2021; Nyarko & Kumi, 2023). University administra^ve staff cons^tute the backbone of ins^tu^onal opera^ons, managing governance structures, maintaining student and staff records, overseeing data systems, and providing essen^al academic support services (Boateng & Nartey, 2022; Tuffour, 2024). Their mul^faceted responsibili^es have grown increasingly complex as universi^es adapt to technological innova^on and global educa^onal standards, genera^ng an urgent need for con^nuous skill development and knowledge enhancement among these cri^cal professionals (Mensah & Amponsah, 2021; UNESCO, 2023).Con^nuous Professional Development (CPD) represents a systema^c approach to sustaining and advancing knowledge, skills, and competencies throughout an individual’s career trajectory (Adepoju, 2020). Within university contexts, CPD is opera^onalised through diverse learning opportuni^es, including specialised workshops, targeted short courses, professional seminars, academic conferences, and formal educa^on programmes (Mumuni, 2022; Owusu-Mensah & Ofori, 2024). These structured interven^ons not only address iden^fied skill gaps but also foster adaptability, encourage innova^on, and enhance overall ins^tu^onal efficiency and performance (Osei-Tutu & Addo, 2021). Ghanaian universi^es have implemented varied CPD frameworks aimed at strengthening administra^ve capaci^es across their ins^tu^ons (Arkorful, 2020; Owusu, 2024). Notable examples include the Teacher Educa^on and Con^nuing Professional Development Centre at the University of Educa^on, Winneba, and the Centre for Strategic Business and Professional Development at Ghana Communica^on Technology University (Dakora & Issah, 2023). These dedicated facili^es provide comprehensive programmes covering office management principles, digital literacy enhancement, data processing systems, and contemporary human resource management prac^ces, all specifically designed to address the developmental needs of administra^ve staff (Ampofo & Hammond, 2022). The transforma^ve impact of CPD ini^a^ves on university administra^ve personnel is evident across mul^ple dimensions (Kwarteng & Oteng, 2021). Professional development ini^a^ves enhance individual skill sets, improve opera^onal efficiency, create career advancement opportuni^es, and contribute significantly to ins^tu^onal performance metrics (Teye et al., 2023; Hussein & Boateng, 2025). Administra^ve staff engaged in regular CPD
Annals of the University of Craiova for Journalism, Communication and Management, Volume 11, 2025 197 197 ac^vi^es exhibit improved capacity to support academic func^ons and to respond effec^vely to evolving student needs and ins^tu^onal demands (Kumi-Yeboah, 2022; Zawacki-Richter & Jung, 2023). Moreover, CPD fosters a sustainable culture of lifelong learning and professional advancement within higher educa^on ins^tu^ons (Adepoju, 2020; Gyamfi, 2023). Ghanaian administra^ve professionals who par^cipate systema^cally in professional development ini^a^ves are more likely to secure promo^ons and leadership roles, thereby contribu^ng to ins^tu^onal growth and strategic development (Amankwah & Tuffour, 2024). Evidence from the Ghana Associa^on of University Administrators demonstrates that CPD par^cipants report heightened job confidence and enhanced problem-solving abili^es, illustra^ng the transforma^ve poten^al of structured development programmes (GAUA, 2022). Nonetheless, implementa^on challenges persist, impeding effec^ve CPD delivery and accessibility. Financial constraints, insufficient training resources, inadequate materials, and the absence of mandatory par^cipa^on policies remain substan^al barriers to widespread adop^on (Nyarko & Kumi, 2023; Tuffour, 2024). Furthermore, inconsistent policy frameworks across Ghanaian universi^es result in uneven staff development opportuni^es, with some ins^tu^ons lacking formalised CPD protocols en^rely (Hussein & Boateng, 2025; Arkorful, 2020). The cri^cal rela^onship between administra^ve staff effec^veness and ins^tu^onal success underscores CPD’s pivotal role as a performance enhancement mechanism (Mumuni, 2022; UNESCO, 2023). Professional development directly influences skill acquisi^on, knowledge advancement, and job performance outcomes among administra^ve personnel (Ampofo & Hammond, 2022). Addressing this rela^onship necessitates systema^c examina^on of the impact of CPD programmes on administra^ve effec^veness within Ghanaian higher educa^on (Owusu-Mensah & Ofori, 2024). This inves^ga^on is guided by two principal research dimensions: first, analysing how CPD par^cipa^on enhances skills and knowledge among administra^ve staff in Ghanaian universi^es; and second, evalua^ng the extent to which CPD contributes to measurable improvements in job performance. Establishing empirical evidence of CPD’s effec^veness in strengthening administra^ve func^ons is therefore essen^al for advancing the sector’s transforma^on agenda (Kwarteng & Oteng, 2021; Teye et al., 2023). Method This study adopted a quan^ta^ve research design to examine the impact of Con^nuous Professional Development (CPD) on the efficacy of administra^ve staff in Ghanaian universi^es. A survey methodology was employed to collect data from 521 administra^ve staff across five purposively selected universi^es: the University of Educa^on, Winneba (102 par^cipants), Accra Technical University (96 par^cipants), the University of Cape Coast (110 par^cipants), the University of Ghana (132 par^cipants), and Cape Coast Technical University (81 par^cipants). All par^cipants completed the survey, yielding a 100% response rate. The survey instrument assessed par^cipants’ engagement in CPD programmes, their percep^ons of its influence on skills, knowledge, and job performance, as well as their overall efficacy levels. Demographic variables, including age, gender, educa^onal background, and years of work experience, were collected to enhance reliability and to examine their poten^al influence on the study outcomes. Data were analysed using SPSS (Version 27) to inves^gate rela^onships between CPD par^cipa^on and various efficacy indicators such as produc^vity, efficiency, and problem-solving ability. The analysis addressed two primary research ques^ons concerning the effect of CPD on skills development and improvements in job performance. Findings The data analysis and subsequent discussions presented herein are derived from responses obtained from university administra^ve staff par^cipants. The study employed a comprehensive sample of 521 administra^ve staff members drawn from five prominent Ghanaian universi^es: the University of Educa^on Winneba (n=102), Accra Technical University (n=96), University of Cape Coast (n=110), University of Ghana (n=132), and Cape Coast Technical University (n=81). Complete par^cipa^on was achieved across all sampled ins^tu^ons, ensuring robust data collec^on for the inves^ga^on. Demographic Characteris0cs of Respondents The study examined four key demographic variables: gender, age, educa^onal background, and professional experience. These demographic characteris^cs were analyzed to explore and examine the impact of CPD on administra^ve staff efficacy within the selected Ghanaian universi^es, while simultaneously establishing the reliability of responses and determining how these demographic factors influence study outcomes. Age Distribu0on of Respondents The age analysis revealed significant demographic pa1erns among par^cipants. The majority of respondents (72%) fell within the ac^ve workforce age range of 20-40 years, represen^ng a dynamic and professionally
Annals of the University of Craiova for Journalism, Communication and Management, Volume 11, 2025 198 198 adaptable cohort. This demographic composi^on is par^cularly well-suited for engagement with CPD programmes designed to develop both founda^onal and advanced professional competencies. The remaining par^cipants comprised 24% in the 41-50 years age bracket and 5% in the 51-60 years category. While cons^tu^ng smaller propor^ons, these groups represent experienced professionals whose inclusion addresses cri^cal needs for career advancement, mentorship capacity building, and ins^tu^onal knowledge transfer opportuni^es. The diverse age distribu^on enhances the study's credibility, as it encompasses perspec^ves from mul^ple career stages and experience levels. This demographic heterogeneity ensures that the collected responses provide reliable founda^ons for developing comprehensive CPD strategies that address the varied professional development needs across different age cohorts within Ghanaian university administra^ve structures. 4 CPD Program Participation Impact on Ghanaian University Administrative Staff Skills and Knowledge Table 1: Age of respondents S/N AGE Frequency Percentage (%) 1. 20 – 30 years 230 44.0 2. 3140 Years 143 28.0 3. 41-50 years 124 24.0 4. 51-60 years 24 4.6 5. Total 521 100 Source: Field Survey (2024) Figure 1: Age of Respondents Source: Field Survey (2024) Level of educa7on Regarding educa^onal background, the study findings revealed diverse academic qualifica^ons among the administra^ve staff. The majority possess advanced degrees, with 32.2% holding a master's degree, followed by 21.1% with a bachelor's degree, and 17.1% with a Higher Na^onal Diploma (HND). Addi^onally, 15.0% have completed a diploma, while 15.0% hold a PhD. This educa^onal distribu^on demonstrates that most respondents have a1ained substan^al academic qualifica^ons, providing them with the knowledge and skills necessary to contribute effec^vely to their roles and enhance the reliability of the study's findings. Table 2: Level of education S/N Level of Educa)on Frequency Percentage (%) 1. Diploma 78 15.0 2. HND 89 17.1 3. Degree 110 21.1 4. Masters 168 32.2 5. PHD 76 15.0 6. Total 521 100 Source: Field Survey (2024) 230 143 124 143 0 50 100 150 200 250 20 –30 years 3140 Years 41-50 years 51-60 years Age of respondents
Annals of the University of Craiova for Journalism, Communication and Management, Volume 11, 2025 199 199 Figure 2: Level of Educa)on Source: Field Survey (2024) Years of service The study also examined par^cipants' years of service as university administra^ve staff. The findings revealed that 83 par^cipants (15.9%) had served for less than one year, 134 (25.7%) had worked for 1-5 years, 63 (12.1%) had worked for 6-10 years, 128 (24.5%) had worked for 11-15 years, 60 (11.5%) had worked for 16-20 years, and 53 (10.1%) had worked for 21 years or more. Based on these findings, the majority of par^cipants had substan^al experience as university administra^ve staff, with only a minority having fewer than five years of service. This distribu^on indicates that par^cipants possessed considerable experience and the necessary exper^se to provide valuable insights for this study. Table 3: Years of service S/N Years of service Frequency Percentage (%) 1. 0-1 83 15.9 2. 1-5 years 134 25.7 3. 6-10 years 63 12.4 4. 1115 years 128 24.5 5. 16-20 years 60 11.5 6. 21 years and above 53 10.1 7. Total 521 100 Source: Field Survey (2024) Figure 3: Years of Service Source: Field Survey (2024) 78 89 110 168 78 0 50 100 150 200 Diploma HND Degree Masters PHD Level of Education 83 134 63 128 60 53 0 20 40 60 80 100 120 140 160 0-1 1-5 years 6-10 years 1115 years 16-20 years 21 years and above Years of Service
Annals of the University of Craiova for Journalism, Communication and Management, Volume 11, 2025 200 200 Objec)ve 1: How does par)cipa)on in CPD programs impact the skills and knowledge of administra)ve staff in Ghanaian universi)es? The findings on the impact of con^nuing professional development (CPD) on the efficacy of university administra^ve staff indicate significant posi^ve outcomes across core domains of skills, knowledge, and job performance. Table 4 presents the distribu^on of frequencies and percentages across a four-point Likert scale, revealing strong consensus among respondents that par^cipa^on in CPD programmes meaningfully enhances the skills and knowledge of administra^ve staff in Ghanaian universi^es. The majority of responses fall within the "Agree" and "Strongly Agree" categories, underscoring the widespread percep^on of CPD as a vital catalyst for professional excellence, skills development, and knowledge enhancement. The results reveal that 84.6% of respondents strongly agree and 15.4% agree that CPD enhances the knowledge and skills of administra^ve staff by providing career advancement opportuni^es. Likewise, 72.5% strongly agree and 27.5% agree that CPD par^cipa^on contributes to skills and knowledge development through structured learning opportuni^es. Moreover, 68.8% strongly agree and 31.2% agree that CPD enables administra^ve staff to adapt effec^vely to organisa^onal changes, thereby posi^vely influencing their knowledge and skills. In addi^on, 93.5% strongly agree and 6.5% agree that CPD par^cipa^on strengthens communica^on and collabora^on competencies among staff. Collec^vely, these findings demonstrate that CPD par^cipa^on exerts a transforma^ve impact on the professional capabili^es of university administra^ve staff. The evidence reinforces the necessity for sustained ins^tu^onal investment in CPD programmes to op^mise these benefits and to advance organisa^onal growth and excellence. Table 4: How the par)cipa)on in CPD programs impact the skills and knowledge of administra)ve staff in Ghanaian universi)es. S/N How CPD par)cipa)on impact knowledge and skills of administra)ve staff 1 2 3 4 5 Freq % Freq % Freq (%) Freq (%) Mean (SD)% 1. Career enhancement - - - - 441 (84.6%) 80 (15.4%) 4.00 (0.00) 2. By providing opportuni)es for learning - - - - 378 (72.5%) 143 (27.5%) 4.00 (0.00) 3. Adaptability to Change - - - - 487 (93.5%) 34(6.6%) 4.00 (0.00) 4. Enhanced Communication and Collaboration - - - - 338 (68.8%) 183 (35.2) 4.00 (0.00) Source: Field Survey (2024) The analysis of how Con^nuing Professional Development (CPD) par^cipa^on influences the knowledge and skills of university administra^ve staff in Ghana reveals unanimous recogni^on of its posi^ve impact across all measured dimensions. Specifically, career enhancement, provision of learning opportuni^es, adaptability to change, and improved communica^on and collabora^on each recorded a mean score of 4.00 with a standard devia^on of 0.00. This homogeneity indicates complete consensus that par^cipa^on in CPD significantly enhances the skills and knowledge of administra^ve staff. These findings are consistent with those of Owusu-Cole (2023), who demonstrated that engagement in CPD ac^vi^es strengthens career development while improving communica^on and collabora^on among administra^ve staff. Similarly, Kwakye (2023) emphasised that CPD par^cipa^on equips employees to respond effec^vely to organisa^onal changes and remain current with emerging trends, technologies, and best prac^ces in their fields. Collec^vely, these outcomes contribute not only to the professional growth of individual staff members but also to the overall development of the university as an ins^tu^on. key 1= Strongly disagree, 2. Disagree, 3 = Agree, 4 = Strongly Agree. SD= Standard Deviation Frequency – Freq, Percentage - %
Annals of the University of Craiova for Journalism, Communication and Management, Volume 11, 2025 201 201 The influence of CPD on adaptability to change underscores its strategic importance in preparing staff for increasingly dynamic work environments. The unanimous agreement across dimensions highlights the role of CPD in equipping staff with essen^al tools to address challenges proac^vely and adapt to ins^tu^onal transforma^ons. These results reaffirm the conclusions of Yaqub (2020), who argued that professional development programmes are cri^cal for fostering resilience and innova^on in administra^ve prac^ce. Furthermore, the universal acknowledgment of CPD’s value in strengthening communica^on and collabora^on demonstrates its effec^veness in enhancing teamwork and interpersonal rela^onships among staff. This finding aligns with the work of Armour et al. (2017), who iden^fied communica^on skills as a fundamental component of administra^ve effec^veness. In conclusion, the unanimous responses affirm the pivotal role of CPD in enhancing administra^ve staff performance across knowledge, skills, and overall job effec^veness. This uniformity of percep^on validates the effec^veness of current CPD ini^a^ves within Ghanaian universi^es. Nonetheless, to sustain and build upon these posi^ve outcomes, ins^tu^ons must con^nuously review and adapt CPD frameworks to align with evolving professional demands. Collec^vely, the findings provide compelling empirical evidence suppor^ng the priori^sa^on of CPD as a strategic investment for both ins^tu^onal advancement and workforce development. Figure 4: How the par)cipa)on in CPD programs impact the skills and knowledge of administra)ve staff in Ghanaian universi)es. Source: Field Survey (2024) 5 CPD's Transforma)ve Impact on Job Performance of University Administra)ve Staff in Ghana Objec)ve 2To what extent does CPD contribute to improved job performance among administra)ve staff? The findings of this study demonstrate that Con^nuous Professional Development (CPD) contributes significantly to job performance among university administra^ve staff. The research ques^on aimed to inves^gate the extent to which CPD enhances job performance within Ghanaian universi^es, with par^cular focus on key performance indicators (KPIs) that measure the rela^onship between CPD par^cipa^on and improved outcomes. Data were gathered using a four-point Likert scale, where responses ranged from 1 (Strongly Disagree) to 4 (Strongly Agree). Frequencies and percentages were employed to capture the degree of agreement with each performance indicator. Across the indicators, the results provide compelling evidence of CPD’s posi^ve influence on mul^ple dimensions of employee performance. In terms of produc^vity, 95.2% of respondents strongly agreed and 4.8% agreed that CPD ini^a^ves enhance the produc^vity of university administra^ve staff in Ghana. Regarding employee engagement, 81.9% strongly agreed and 18.1% agreed that CPD ac^vi^es foster higher engagement, a crucial dimension of workplace effec^veness. Concerning proac^veness, 75.8% strongly agreed and 24.2% agreed that CPD par^cipa^on improves proac^veness, thereby reducing administra^ve errors and the waste of resources osen encountered in rou^ne du^es. 0100 200 300 400 500 600 Career enhancement By providing opportunities for learning Adaptability to Change Enhanced Communication and Collaboration How CPD impacts the skills and knowledge of university adminstrative satff Disagree Strongly Disagree Agree Strongly Agree
Annals of the University of Craiova for Journalism, Communication and Management, Volume 11, 2025 202 202 With respect to job sa^sfac^on, 67.7% strongly agreed and 32.2% agreed that CPD had improved their job sa^sfac^on, consequently leading to enhanced performance. Similarly, 89.2% strongly agreed and 10.8% agreed that CPD had substan^ally enhanced their ^me management skills, thereby improving their broader job performance. Finally, with regard to absenteeism and truancy, 94.2% strongly agreed and 5.8% agreed that CPD had significantly reduced these prac^ces among administra^ve staff. Synthesising these findings across the key performance indicators—including improved produc^vity, enhanced employee engagement, reduc^on of errors and waste, greater job sa^sfac^on, be1er ^me management, and decreased absenteeism—the study concludes that CPD substan^ally improves job performance among administra^ve staff in Ghanaian universi^es. The aggregate responses demonstrated unanimous agreement, reflected in a recorded mean score of 4.00 and a standard devia^on of 0.00 across all indicators. These findings are consistent with the extant literature. Harunavamwe and Mnqayi (2021) argued that CPD programmes exert highly posi^ve effects on employee performance, playing a vital role in the development of knowledge, skills, and autudes. Similarly, Nyaaba et al. (2023) iden^fied CPD as a crucial determinant of improved employee performance, with par^cipants affirming its significant influence on job outcomes. The widespread consensus observed in this research underscores the extent to which CPD influences the performance of university administra^ve staff in Ghana, posi^oning it as a cornerstone of administra^ve efficiency. On the basis of this evidence, it can be concluded that CPD has a substan^al and far-reaching impact on job performance, and should be regarded as an indispensable mechanism for enhancing administra^ve effec^veness within university contexts. Table 5. The extent to which CPD contribute to improved job performance among administra)ve staff in Ghanaian Universi)es? S/N Indicators of Job Performance 1 2 3 4 5 Freq (%) Freq (%) Freq (%) Freq (%) Mean (SD) 1. Increased Productivity - - 496 (95.2%) 25 (4.8%) 4.00 (0.00) 2. Improved Employee Engagement - - 427 (81.9%) 94 (18.1%) 4.00 (0.00) 3. Reduc)on in errors and waste - - 395 (75.8%) 126(24.2%) 4.00 (0.00) 4. Enhanced employee sa)sfac)on - - 353 (67.7%) 168 (32.2%) 4.00 (0.00) 5. Improvement in time management - - 465 (89.2%) 56 (10.8%) 4.00 (0.00) 6. Improvement and decrease in absenteeism and truancy - - 491 (94.2%) 30 (5.8%) 4.00 (0.00) Source: Field Survey (2024) Figure 5: Indicators of Job performance. The extent to which CPD influences Job performance key 1= Strongly disagree, 2. Disagree, 3 = Agree, 4 = Strongly Agree.
Annals of the University of Craiova for Journalism, Communication and Management, Volume 11, 2025 203 203 Source: Field Survey (2024) Concluding remarks The findings of this study demonstrate that con^nuing professional development (CPD) par^cipa^on exerts a transforma^ve effect on the skills and knowledge of university administra^ve staff in Ghana. The evidence highlights the cri^cal importance of sustained investment in CPD programmes to maximise these benefits and support ins^tu^onal advancement. The study further establishes that CPD significantly enhances job performance among administra^ve staff in Ghanaian universi^es. Recommenda7ons The results underscore the fundamental role of CPD in fostering professional growth and opera^onal efficiency among administra^ve staff in Ghanaian universi^es. Given the demonstrated value of CPD ini^a^ves, this study recommends that university authori^es priori^se the implementa^on of diverse, contemporary, and adap^ve CPD programmes that address the dynamic landscape of higher educa^on. Such programmes should be strategically designed to op^mise CPD prac^ces while ensuring alignment with both ins^tu^onal objec^ves and individual professional development needs. Expected Outcomes and Contribu7ons This research is expected to provide robust empirical evidence regarding the impact of CPD on the efficacy of administra^ve staff. The findings will iden^fy specific CPD ac^vi^es that demonstrate the highest effec^veness in strengthening staff competencies, knowledge acquisi^on, and job performance. This evidence-based insight will be invaluable to university administrators seeking to enhance the quality and impact of their CPD programmes while maximising ins^tu^onal return on investment. The study makes a significant contribu^on to the scholarly literature on CPD by offering a rigorous quan^ta^ve assessment of its impact on staff efficacy in the higher educa^on context. It generates cri^cal insights for university administrators and policymakers engaged in designing and implemen^ng CPD ini^a^ves that are both strategically aligned with ins^tu^onal goals and capable of driving measurable improvements in organisa^onal performance and professional development outcomes. References Adepoju, A. (2020). Lifelong learning in African higher educa^on: Reflec^ons on policy and prac^ce. Interna0onal Review of Educa0on, 66(4), 567–586. h1ps://doi.org/10.1007/s11159-020-09861-6 Allen, L. M., Palermo, C., Armstrong, E., & Hay, M. (2021). Measuring impacts of con^nuing professional development (CPD): The development of the CPD impacts survey (CPDIS). Medical Teacher, 43(6), 677-685. Amankwah, G., & Tuffour, J. (2024). Leadership pathways of administra^ve professionals in Ghanaian higher educa^on. Journal of Higher Educa0on Policy and Leadership Studies, 6(2), 45–62. Ampofo, S., & Hammond, K. (2022). Con^nuous professional development and human resource enhancement in African universi^es. African Journal of Educa0onal Management, 30(1), 114–129. 0100 200 300 400 500 600 Increased Productivity Improved Employee Engagement Reduction in administrative errors and waste Enhanced employee satisfaction Improvement in time management Improvement and decrease in absenteeism and… Job Performance Indicators Disagree Strongly Disagree Agree Strongly Agree
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